Office Junior Administrative Support
Salary Band A -£19,695
Independent Parliamentary Standards Authority (IPSA)
Location
Central London/Westminster
The Independent Parliamentary Standards Authority (IPSA) is the independent body created by Parliament in 2009 to regulate and administer MPs’ pay, pensions, business costs and expenses. We ensure transparency and fairness in the way MPs are remunerated and reimbursed for their business costs and expenses, processing around 15,000 claims for costs and expenses each month and publishing the details of these every two months.
We are going through a period of significant change with the implementation of a major new IT system to support our work. We are looking for administrative support for the payroll team to enable us to continue to provide a high quality service during this challenging period.
Key areas of responsibility include:
- Monthly payroll filing duties relating to MP’s and their staff
- Logging payroll post received on MS Excel
- Routing all payroll emails received in the CRM throughout the day
- Posting all pension letters to new starters monthly
What we are looking for:
You will have good communication skills and an eye for detail. Good customer service is central to our work so you should will need good people skills as well as MS Office (Word & Excel). A GCSE or equivalent English and Mathematics qualification will be helpful.
If you are interested in applying for this role, please send a covering letter and your CV to lling us why you want to be considered for the job and setting out how you meet the requirements.
Closing Date:22nd August
Interview date: 4th September
Job Description
Job Title: / Office Junior / Reports to: / Deputy Payroll ManagerDirectorate: / Corporate Services
Salary Band: / Salary Range:
No. of Direct Reports: / 0 / No. of indirect reports / 0
Security Clearance: / CTC / IPSA reference:
Job role:
Job Purpose: / Providing support to a very busy payroll team in the form of filing and general administrative duties.
Job Context: / Part of IPSA’s role as Parliamentary regulator is to provide a full payroll service to MP’s and their staff, totalling more than 3,000 individuals, as well as IPSA staff. Our work requires patience, diplomacy and attention to detail as we interact with our stakeholders on a daily basis, ensuring the best quality service is provided.
We are going through a period of significant change with the implementation of a major new IT system to support our work. We are looking for administrative support for the payroll team to enable us to continue to provide a high quality service during this challenging period.
Key areas of responsibility: / %
Responsible for all payroll monthly filing duties relating to MP’s and their staff. / 35
2. / To daily log the payroll post received on excel. / 15
3. / To archive monthly payroll data and leaver files within an agreed timescale. / 10
4. / To route all payroll emails received in CRM throughout each day. / 10
5. / To assist with scanning paper files in readiness for new system document archive. / 10
6. / To post all P45’s for leavers each month. / 5
7. / To post all pension letters to all new starters monthly. / 5
8. / To produce and respond within a 5 working day turnaround to all copy payslip and P60 requests received. / 5
9. / To assist with maintaining up to date contact records within CRM. / 5
Financial Management: / N/A
Management of People: / 0
Decision Making / Follow payroll instructions in line with standard procedures and retention periods.
Person specification
Education and/or professional qualifications / GCSE or equivalent English and Maths would be helpful
Technical Competences/job specific competencies / Level
1. / Good communication skills both written and verbal / A
2. / Accuracy and attention to detail / A
3. / Microsoft Word and Excel / A
4. / Good Customer Service Skills / A
5. / CRM – or previous experience of using a database / C
IPSA competences /
- Working together:
Communication
- Managing myself:
- Working to deliver:
Being accountable
1