Sample Business Letters (101-200)
(Sample Business Letters are listed in Alphabetical Orde)
Disclaimer: Be aware that some of these sample letters have legal, financial, or other implications. If you are not sure about the use of any letter, consult with an appropriate professional first.
Index
101. Commitment Form (Advertising)
102. Company Bonus Letter
103. Company Credit Account Approval Letter
104. Company Credit Account Denial for Unfavorable Report
105. Company Credit Account Denial Letter
106. Complimentary Letter to Employee on Handling of Difficulty
107. Complimentary Letter to Employee on Handling of Emergency
108. Complimentary Letter to Hotel
109. Complimentary Letter with Individual Commendation
110. Confidential Information Agreement
111. Confidentiality Agreement Between Firms
112. Confirmation of Acceptance of Employee Suggestion
113. Confirmation of Extension of Payment Date
114. Confirmation of Interview Appointment
115. Confirmation of Purchase Agreement
116. Confirmation of Telephone Report of Problem
117. Confirmation of Verbal Order
118. Congratulations on a Job Well Done
119. Congratulations on Employee on 5-Year Anniversary
120. Congratulations on Expansion
121. Congratulations on Formation of New Company
122. Congratulations on Increased Sales
123. Congratulations on Outstanding Achievement
124. Congratulations on Promotion 1
125. Congratulations on Promotion 2
126. Congratulations to New Business
127. Congratulations to New Owners
128. Consignment Agreement
129. Consignment Letter
130. Consumer Credit Application
131. Consumer Credit Application Form
132. Contract 1, Goods
133. Contract 2, Goods
134. Contract Proposal for Services
135. Conversion of Open Account to C.O.D.
136. Correction of Deposition
137. Corrections to Derogatory Credit Report
138. Cover Letter for Loan Book
139. Cover Letter in Response to Catalog Request
140. Cover Letter, Product Literature in Response to Phone Inquiry
141. Cover Letter, Renewed Charge Card
142. Credit Dept Report to Collections on Past Due Account
143. Credit Extension to Past Due Preferred Customer
144. Customer Incentive Program Announcement
145. Customer New Charge Card Cover Letter
146. Customer Revival, Auto Mechanic
147. Customer Revival, Preferred Customer Private Sale
148. Customer Revival, Product Sales
149. Customer Revival, Small Shop
150. Customer Service Request Form
151. Decline of Venture Offer
152. Decline to Interview Referred Job Applicant
153. Deliveries Held Until Past Due Balance Paid
154. Demand by Secured Party for Possession of Collateral
155. Demand for Acknowledgement of Shipping Dates
156. Demand for Delivery
157. Demand on Guarantor
158. Demand that Future Payments Be by Certified Check
159. Demand to Endorsers for Immediate Payment
160. Denial of Request for Additional Discount
161. Denial of Request for Extension of Time
162. Denial of Request for Quarterly Billing
163. Directed Letter of Recommendation Requesting Reply
164. Discharge of Security Interest
165. Disclosure of Investigative Consumer Reports
166. Disclosure Statement, Fair Credit Reporting Act
167. Discreet Letter of Resignation
168. Disputed Balance Notice
169. Employee Invention Agreement
170. Employee Non-Compete Agreement
171. Employee Non-Compete Agreement (Specific Radius)
172. Employee Photo and Recording Release
173. Employee Suggestion for Company Meeting
174. Employer's Verification on Loan Applicant
175. Employment Agreement
176. Employment Agreement
177. Employment Information Form
178. Employment Letter
179. Employment Reimbursement Agreement
180. Equipment Leasing Agreement
181. Equipment Maintenance Agreement
182. Escrow Check Receipt
183. Escrow Fee Worksheet
184. Expense Account Statement
185. Expense Account Statement Form
186. Explanation for Delay of Partial Shipment
187. Explanation of Insurance Rate Increase
188. Extension of Lease
189. Fictitious Name Certificate - By Corporation
190. Fictitious Name Certificate - Individual
191. Fictitious Name Certificate - Partnership
192. Fifth Overdue Payment Reminder, Notice of Credit Hold
193. Final Demand for Payment on Delinquent Account
194. Final Notice Before Legal Action
195. Final Notice of Impending Litigation
196. Final Warning Before Dismissal
197. Financing Statement
198. Firm Letter on Past Due Account
199. Five Day Demand for Payment
200. Follow Up Letter, Travel Agency
101. Commitment Form (Advertising)
COMMITMENT FORM
CLIENT:______DATE______
DESCRIPTION
ART WORK FOR BILLBOARD DESIGN:
Includes conceptual layouts, comprehensivelayout, artist's renderings, preparation ofcamera - ready mechanicals.
Estimated cost $250.00
(Typography costs are extra)
This commitment form is to serve as Client's writtenauthorization for (firm) to perform servicesand/or contract with suppliers for the above describeditems or services (radio, television, magazine,publication, outdoor advertising, artwork, production,etc.) on client's behalf. Client's signature alsoindicates understanding of estimates, prices, terms andliability to (firm) for said items or services.
Alterations or revisions of above specifications involvingextra costs will be executed only upon additional writtenorders.
ACCEPTED______
DATE______CLIENT______
AGENCY______
- Company Bonus Letter
Dear
The presentation you prepared for the (description ofproject) was truly outstanding. There is no doubt thatwe were awarded this project due to your fine work.
Please accept the enclosed check as our way of sayingthank you for a job well done.
- Company Credit Account Approval Letter
Dear
We have reviewed your application for credit, and it is ourpleasure to inform you that an account has been opened foryour company.
Please feel free to use your account as often as you wish.A descriptive brochure is attached which outlines the termsand conditions upon which this account has been opened.
Should your credit requirements change, or should you haveany questions regarding your new account, call this officeand ask to speak to one of our account representatives.When you call, please have your account number available,in order that we might have quick access to your file.
- Company Credit Account Denial for Unfavorable Report
Dear
Thank you for your recent application for credit with ourfirm. We regret to inform you that we cannot extend creditterms to you at the present time, based on the report wereceived back from our credit bureau:
If you feel that there may be some errors in the recordsof the credit reporting agency, we suggest that you contactthem and review their current information. In the eventthat there have been errors made, please direct them tosubmit a revised report to us for our reconsideration.
We would be most happy to welcome you as a customer and toaccommodate you in any way possible under the circumstances.We do have a layaway plan and various other options that areavailable to our cash customers.
Please feel free to call me if you have any questions or ifI can be of assistance to you in any way.
- Company Credit Account Denial Letter
Dear
We have reviewed your application for open account terms,and at this time are unable to open an account for yourcompany. Should circumstances change in the future, pleasefeel free to resubmit an application.
We value your business, and hope to keep you as a customer.As a cash customer you will be advised of all special sales,and we know that you will find our prices and servicescompetitive enough to allow us to continue serving you.
If you have any questions about this decision, or if I maybe of any help in any way with regard to your dealings withour company, please contact me at the above office.
- Complimentary Letter to Employee on Handling of Difficulty
Dear
Several of your associates in the shipping department haveinformed me of the incident that occurred last Friday witha representative of Gene's Tool Supplies. They have allagreed that this driver hurled some extremely abusivelanguage at you and that his actions were unjustifiablyoffensive. They also all agreed that you remained agentleman throughout the entire time, attempting to solvethe problem. I compliment you on your self-control, andin handling the situation in such an exemplary manner. Ihave placed a call to the owner of Gene's Tools and fullyanticipate your receiving an apology from them.
- Complimentary Letter to Employee on Handling of Emergency
Dear
You are to be highly commended for the way that you handledthe emergency that occurred yesterday.
The paramedics have informed us that if you hadn't acted asquickly as you did, our customer's attack might have beenfatal. Thanks to your fast reaction, she is already out ofintensive care and on the road to recovery.
We are very proud of your association with our organization.
- Complimentary Letter to Hotel
Dear
Our (name of event) that was held at your hotelwas extremely successful.
The compliments that I have received on your staff'scourteousness and the excellent food that your chefsprepared for the occasion have been numerous.
Thank you for helping to make our event a success.
- Complimentary Letter with Individual Commendation
DearOur "Talent Night in St. Petersburg" promotion was greetedwith a great deal of enthusiasm by the community, and Iwant to take this opportunity to thank you for all of yourencouragement and support.
As always, all of the staff at WQOL were extremelycooperative. I must, however, single out one in particularwho worked exceptionally hard to make it the success it was.This is Judith Blakely, who seems to have an unlimitedamount of energy and holds firmly to the conviction that ifit is worth doing, it is worth doing it right. It is fairto say that without her help, this event would not have beennearly as successful as it was. We played to a full house.What more is there to say!
We will be looking forward to a repeat performance. It hasbeen a joy working with your fine staff.
- Confidential Information Agreement
CONFIDENTIAL INFORMATION AGREEMENT
In consideration of being employed by_ (Company), theundersigned hereby agrees and acknowledges:
- That during the course of my employ there may bedisclosed to me certain trade secrets of the Company;said trade secrets consisting of:
a)Technical information: Methods, processes, formulae,compositions, inventions, machines, computerprograms and research projects.
b) Business information: Customer lists; pricing data;sources of supply; and marketing, production, ormerchandising systems or plans.
- I shall not during, or at any time after thetermination of my employment with the Company, use formyself or others, or disclose or divulge to others anytrade secrets, confidential information, or any otherdata of the Company in violation of this agreement.
- That upon the termination of my employ from the Company:
a)I shall return to the Company all documentsrelating to the company, including but not
necessarily limited to: drawings, blueprints,reports, manuals, correspondence, customer lists,computer programs, and all other materialsand all copies thereof relating in any way to theCompany's business, or in any way obtained by meduring the course of my employ. I further agreethat I shall not retain any copies of the foregoing.
b) The Company may notify any future or prospectiveemployer of the existence of this agreement.
c) This agreement shall be binding upon me and mypersonal representatives and successors ininterest, and shall inure to the benefit of the Company, its successors and assigns.
d) The unenforceability of any provision to thisagreement shall not impair or affect any otherprovision.
e) In the event of any breach of this agreement, theCompany shall have full rights to injunctiverelief, in addition to any other existing rights,without requirement of posting bond.
- Confidentiality Agreement Between Firms
CONFIDENTIALITY AGREEMENTBETWEEN FIRMSAGREEMENT and acknowledgement between _ (Company), and _(Undersigned).
Whereas, the Company agrees to furnish the undersignedcertain confidential information relating to the affairs ofthe Company for purposes of: (Describe)
-
,and
Whereas, the undersigned agrees to review, examine,inspect or obtain such information only for the purposesdescribed above, and to otherwise hold such informationconfidential pursuant to the terms of this agreement,BE IT KNOWN, that the Company has or shall furnish to theundersigned certain confidential information, as set forth onattached list, and may further allow the undersigned the rightto inspect the business of the Company and/or interviewemployees or representatives of the Company, all on the
following conditions:
- The undersigned agrees to hold all confidential orproprietary information or trade secrets("information") in trust and confidence and agreesthat it shall be used only for the contemplatedpurpose, shall not be used for any other purpose ordisclosed to any third party.
- No copies will be made or retained of any writteninformation supplied.
- At the conclusion of our discussions, or upon demandby the Company, all information, including writtennotes, photographs, memoranda, or notes taken by youshall be returned to us.
- This information shall not be disclosed to anyemployee or consultant unless they agree to executeand be bound by the terms of this agreement.
5. It is understood that the undersigned shall have noobligation with respect to any information known by theundersigned or generally known within the industryprior to date of this agreement, or becomes commonknowledge within the industry thereafter.
Dated: _
- Confirmation of Acceptance of Employee Suggestion
Dear
Your suggestion that we recycle the trims from our vinylproduction has been analyzed and found to be an extremelyviable idea.
This recycling process, which will be implemented in six toeight weeks from now, will result in direct savings to ourfirm. We commend you for your inventiveness!
Please accept our congratulations on the adoption of yourrecommendation and our thanks for your enthusiastic attitude.
- Confirmation of Extension of Payment Date
Dear
This will acknowledge our telephone conversation of thisdate. As was stated in our letter dated (date) ,we should be receiving our financing by (date)
In view of the above, we would appreciate your extendingthe date for our payment of the account until (date)This will enable us to make sure that all of the appropriatedocuments have been prepared.
We appreciate your courtesies, past and present. It has beena pleasure doing business with your company and we lookforward to years of pleasant associations.
- Confirmation of Interview Appointment
Dear
Thank you for your courteous request to interview one of ourofficers for the article you are writing about our business.
(name of individual) will be pleased to meet with you at ouroffices at (address) , on (day) , (date), at (time) I believe that you will find him tobe extremely knowledgeable about our business and the role weplay in relationship to our industry.
Thank you for your interest in our firm
- Confirmation of Purchase Agreement
Dear
This letter will serve to confirm our agreement regardingyour purchase of, and payment for, certain merchandisefrom our company.
We have agreed to ship the following merchandise to you:
You agree to abide by our printed terms and conditions,and you additionally agree to pay for the merchandise inthree equal payments. The first payment shall be sent
so as to be received by my office not later than (date)The second payment shall be received not later than thirtydays later, and the third payment shall be received notlater than thirty days after the second payment. In noevent shall payment be received later than (date)
Please sign a copy of this letter and return it to me.Upon receipt of your confirmation of our agreement, Ishall release shipment of the aforementioned merchandise.
- Confirmation of Telephone Report of Problem
Dear
This will confirm our telephone conversation of (date)wherein I informed you that there was a problem with the(service performed)
As I stated, (description of problem)
It is my understanding that you will (commitment of servicecompany)in order to resolve this problem.
Thank you for your cooperation in this matter.
- Confirmation of Verbal Order
CONFIRMATION OF VERBAL ORDER
Date: _
To: _ (Supplier)
This letter shall confirm your acceptance of verbal ordercommunicated to you on _.A copy of our purchase order containing the state termsis attached.Unless we receive objection within ten days of yourreceipt of this order, we shall expect delivery of allorderedgoods on the date indicated.
Very truly yours,
- Congratulations on a Job Well Done
Dear
The displays you created for the "Summer's Coming"promotion are just beautiful. Several of the salespersonnel told me that they have received numerouscompliments from the customers.
Congratulations on a job well done.
- Congratulations on Employee on 5-Year Anniversary
Dear
(date) will mark your fifth anniversary as amember of the (name of firm) We would like totake this opportunity to thank you for these past fiveyears of fine workmanship and company loyalty.
We know that the growth and success of our company islargely dependent on having strong and capable staffmembers, such as yourself, and recognize thecontribution you make in helping us maintain theposition we enjoy in the industry.
We are hoping that you will remain with us for many yearsto come and would like to offer our congratulations onthis anniversary.
- Congratulations on Expansion
Dear
When we received your notice of expansion, we at (name offirm) were elated.
There are few firms that can boast of the success youhave achieved over such a relatively short period of time. A great deal of that success, in our opinion, must bedirectly attributed to your strong leadership and thesense of direction that you provide.
Please accept our heartiest congratulations and best wishesfor your continued success.
- Congratulations on Formation of New Company
Dear
It was with great pleasure that I read your announcementof the formation of your new company. You have certainlychosen an area that is coming into its own. I know thatwith your background, expertise and enthusiasm, your firmshould make quite an impression in the industry.
My congratulations and best wishes for your success.
- Congratulations on Increased Sales
TO: Sales Department Members
FROM: H.C. Chambers
SUBJECT: Monthly Results
The numbers are in and I am proud to inform you that ourtotal sales for the period of April 15th through May 15thamount to $358,466.00, which represents a 10% increaseover our sales for the preceding period.
You have achieved the goal we established in the first weekof April, and you are all to be highly commended for yourachievement. Congratulations!
- Congratulations on Outstanding Achievement
Dear
You have proven the skeptics wrong and accomplished whatmost said was impossible.
There is no doubt that your recent achievements will bespoken of for some time to come and that the admirationfor your accomplishments is felt by all of us within theindustry as well as the general public.
Please accept my heartiest congratulations for your success.
- Congratulations on Promotion 1
Dear
Congratulations on your recent promotion to (position)
I know how hard you have worked to earn the recognitionyou presently enjoy at (name of firm) , and I feel thatthey are very wise in having made their choice.
Please accept our best wishes for your success in yournew position.