Essex Countyboard of Chosen Freeholders

CONFERENCE MEETING AUGUST 12, 2009

ESSEX COUNTYBOARD OF CHOSEN FREEHOLDERS

HALL OF RECORDS, ROOM 558

465 DR. MARTIN LUTHER KING, JR., BLVD.

NEWARK, NEW JERSEY 07102

______

(973) 621-4486

(973) 621-5695 (FAX)

D. BILAL BEASLEY DEBORAH DAVIS FORD

LINDA LORDI CAVANAUGH CLERK OF THE BOARD

CAROL Y. CLARK

SAMUEL GONZALEZ

RUFUS I. JOHNSON

DONALD M. PAYNE, JR.

PATRICIA SEBOLD

RALPH R. CAPUTO, VICE PRESIDENT

BLONNIE R. WATSON,PRESIDENT

The following agenda includes all items scheduled to be addressed during the meeting as of Monday, August 10, 2009. It is possible that some of these items may be deleted from, or new items may be added to, the agenda prior to the start of the meeting.

ESSEX COUNTYBOARD OF CHOSEN FREEHOLDERS

CONFERENCE MEETING AGENDA

WEDNESDAY, AUGUST12, 2009 - 7:00 P.M.

HALL OF RECORDS, ROOM 506

MEETING CALLED TO ORDER
SALUTE TO FLAG *** MOMENT OF SILENCE
ROLL CALL
CERTIFICATION OF CLERK
Clerk of the Board presents the President with Certification
A. / TOPICS OF DISCUSSION(NONE)
B. / PUBLIC COMMENT ON ITEMS FOR ACTION ONLY
C. / ORDINANCES ON SECOND READING (LISTING ONLY) NONE
D. / PUBLIC HEARINGS
*** /

PUBLIC HEARING ON ORDINANCE NO. O-09-0023

ORDINANCE AMENDING THE ESSEX COUNTY DISTRICT SOLID WASTE MANAGEMENT PLAN TO INCLUDE AMERICAN RECYCLING, LLC, AS A CLASS “B” RECYCLING FACILITY
*** /

PUBLIC HEARING ON ORDINANCE NO. O-09-0024

ORDINANCE AMENDING THE ESSEX COUNTY DISTRICT SOLID WASTE MANAGEMENT PLAN TO INCLUDE AMERICAN RECYCLING, LLC, AS A SOLID WASTE TRANSFER/MATERIALS RECOVERY FACILITY
*** /

PUBLIC HEARING ON ORDINANCE NO. O-09-0025

ORDINANCE AMENDING THE ESSEX COUNTY DISTRICT SOLID WASTE MANAGEMENT PLAN TO INCLUDE TLA – NEWARK, LLC, AS A SOLID WASTE TRANSFER STATION/MATERIALS RECOVERY FACILITY
E. / ORDINANCES ON FIRST READING
1. BOND ORDINANCE PROVIDING FOR VARIOUS CAPITAL IMPROVEMENTS BY THE COUNTY OF ESSEX, NEW JERSEY, APPROPRIATING $7,500,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $7,125,000 BONDS OR NOTES OF THE COUNTYFOR FINANCING SUCH APPROPRIATION
2. ORDINANCE NAMING THE PARK ON THE SOUTH SIDE OF THE HISTORIC ESSEX COUNTY COURTHOUSEAS THE “ESSEX COUNTYJUSTICE WILLIAM J. BRENNAN, JR., PARK” IN HONOR OF THE LATE U.S. SUPREME COURT JUSTICE WILLIAM J. BRENNAN, JR.

ORDINANCE NAMING THE NEW PARK IN THE ESSEXCOUNTY GOVERNMENT COMPLEX A THE “ESSEXCOUNTYVETERANSMEMORIAL PARK”

F. / RESOLUTIONS
*** / 1. ADVISE AND CONSENT – NOMINATION FOR RE-APPOINTMENT OF ARMANDO B. FONTOURA AS COORDINATOR, OFFICE OF EMERGENCY MANAGEMENT – THREE (3) YEAR TERM
*** / 2. OFFICE OF THE SHERIFF – CONTRACT WITH R. GROSSMAN & ASSOCIATES, INC., TO PROVIDE CONSULTING SERVICES FOR SHERIFF’S SECURITY AND ACCESS CONTROL SYSTEM HELP DESK AT THE GIBRALTAR BUILDING, NEWARK, NEW JERSEY – SEPTEMBER 1, 2009, THROUGH AUGUST 31, 2011 – AMOUNT NOT TO EXCEED $160,000.00
*** / 3. OFFICE OF THE COUNTY CLERK – CONTRACT WITH PAUL MILLER TO PROVIDE AN ONLINE TRADE NAME DATABASE SEARCH SYSTEM FOR A TWO (2) YEAR PERIOD – AMOUNT NOT TO EXCEED $13,925.00
4. DEPARTMENT OF ADMINISTRATION AND FINANCE, DIVISION OF ACCOUNTS AND CONTROL – UNEXPENDED CAPITAL BALANCES/CANCELLATION
5. DEPARTMENT OF ADMINISTRATION AND FINANCE, DIVISION OF ACCOUNTS AND CONTROLS – UNEXPENDED CAPITAL BALANCES/CANCELLATION/TRANSFER TO THE CAPITAL SURPLUS FUND
6. DEPARTMENT OF ADMINISTRATION AND FINANCE, DIVISION OF ACCOUNTS AND CONTROL – APPROVAL OF 2008 CORRECTIVE ACTION PLAN
7. DEPARTMENT OF ADMINISTRATION AND FINANCE, DIVISION OF ACCOUNTS AND CONTROL – CONTRACT WITH SAMUEL KLEIN & COMPANY TO PROVIDE VARIOUS AUDITS REQUIRED BY THE COUNTY – AMOUNT NOT TO EXCEED $468,800.00
8. 2009 COUNTY BUDGET – INSERTION OF ITEMS OF REVENUE FROM THE U.S. SMALL BUSINESS ADMINISTRATION (SBA), DIVISION OF FINANCIAL AND ADMINISTRATIVE OPERATIONS, FOR CONGRESSIONAL EARMARK PROGRAM – OFFICE OF SMALL BUSINESS DEVELOPMENT & AFFIRMATIVE ACTION - $359,300.00
9. OFFICE OF SMALL BUSINESS DEVELOPMENT AND AFFIRMATIVE ACTION – MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF ESSEX AND THE SURETY & FIDELITY ASSOCIATION OF AMERICA IN SUPPORT OF THE ESSEX COUNTY BONDING INITIATIVE
*** / 10. 2009 COUNTY BUDGET - INSERTION OF ITEMS OF REVENUE FROM THE STATE OF NEW JERSEY, OFFICE OF THE ATTORNEY GENERAL, OFFICE OF THE INSURANCE FRAUD PROSECUTOR, FOR ESSEX/UNION AUTO THEFT TASK FORCE - OFFICE OF THE PROSECUTOR $151,814.00
*** / 11. 2009 COUNTYBUDGET – AGREEMENT AND INSERTION OF ITEMS OF REVENUE FROM THE CITY OF NEWARK FOR SUNDAY ARRAIGNMENT COURT – OFFICE OF THE PROSECUTOR - $23,920.00
*** / 12. 2009 COUNTYBUDGET – INSERTION OF ITEMS OF REVENUE FROM THE STATE OF NEW JERSEY, DEPARTMENT OF HEALTH AND SENIOR SERVICES, FOR SPECIAL CHILD HEALTH SERVICES – DEPARTMENT OF HEALTH AND REHABILITATION - $782,595.00
*** / 13. 2009 COUNTYBUDGET – INSERTION OF ITEMS OF REVENUE FROM THE STATE OF NEW JERSEY, DEPARTMENT OF HEALTH AND SENIOR SERVICES, FOR SPECIAL CHILD HEALTH SERVICES – CASE MANAGEMENT SERVICE – DEPARTMENT OF HEALTH AND REHABILITATION - $256,079.00
14. DEPARTMENT OF HEALTH AND REHABILITATION, DIVISION OF COMMUNITY HEALTH SERVICES – INTRASTATE MUTUAL AID AGREEMENT WITH THE STATE OF NEW JERSEY – COUNTY EMERGENCY RESPONSE PROGRAM FOR CBRNE/HAZARDOUS MATERIALS INCIDENTS
*** / 15. DEPARTMENT OF HEALTH AND REHABILITATION, DIVISION OF HOSPITAL CENTER – CONTRACT AWARD TO INTIVIA, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, TO PROVIDE MEDICAL TRANSCRIPTION SERVICES – TWO-YEAR AGREEMENT – AMOUNT NOT TO EXCEED $44,200.00 PER YEAR.
16. DEPARTMENT OF HEALTH AND REHABILITATION, DIVISION OF HOSPITALCENTER – TWO-YEAR AFFILIATION AGREEMENT WITH MONTCLAIRSTATEUNIVERSITY
*** / 17. 2009 COUNTYBUDGET – INSERTION OF ITEMS OF REVENUE FROM THE STATE OF NEW JERSEY, DEPARTMENT OF HEALTH AND SENIOR SERVICES, DIVISION OF FAMILY HEALTH SERVICES, FOR SENIOR FARMERS MARKET PROGRAM - $3,000.00
*** / 18. DEPARTMENT OF CITIZEN SERVICES, DIVISION OF SENIOR SERVICES – CONTRACT AMENDMENT WITH FOCUS, INC., TO INCLUDE SENIOR FARMERS MARKET NUTRITION PROGRAM - ADDING AN AMOUNT NOT TO EXCEED $3,000.00
19. DEPARTMENT OF CITIZEN SERVICES, DIVISION OF WELFARE – CONTRACT MODIFICATION WITH LABOR MANAGEMENT CONCEPTS, INC., TO PROVIDE PRIVATE SECURITY SERVICES AT 18 RECTOR STREET, NEWARK, NEW JERSEY – ADDING $5,410.79
*** / 20. 2009 COUNTY BUDGET – INSERTION OF ITEMS OF REVENUE FROM THE STATE OF NEW JERSEY, DEPARTMENT OF LABOR AND WORKFORCE DEVELOPMENT, FOR WORKFORCE LEARNING LINK – DEPARTMENT OF ECONOMIC DEVELOPMENT, TRAINING AND EMPLOYMENT - $293,724.00
21. DEPARTMENT OF ECONOMIC DEVELOPMENT, TRAINING AND EMPLOYMENT, DIVISION OF TRAINING & EMPLOYMENT – LEASE EXTENSION WITH WARIS ASSOCIATES, INC., FOR CLASSROOM SPACE LOCATED AT 62-70 HOWARD STREET, TOWNSHIP OF IRVINGTON, FOR THE COUNTY’S LEARNING LINK PROGRAM – JULY 1, 2009, THROUGH DECEMBER 31, 2009 – AMOUNT NOT TO EXCEED $7,200.00
22. DEPARTMENT OF ECONOMIC DEVELOPMENT, TRAINING & EMPLOYMENT, DIVISION OF TRAINING & EMPLOYMENT – CONTRACT AWARD TO THE THREE (3) LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS PER LOCATION; PRITCHARD INDUSTRIES, ANDREWS & COMPANY AND ORIENTAL PACIFIC MAINTENANCE CO., TO PROVIDE JANITORIAL CLEANING SERVICES AT 50 SO. CLINTON, AND CARRIAGE HOUSE - SEPTEMBER 1, 2009, THROUGH APRIL 30, 2010 – AMOUNT NOT TO EXCEED $67,147.00, $450.00 (ONE TIME CLEANING) AND $3,200.00, RESPECTIVELY
*** / 23. DEPARTMENT OF PARKS, RECREATION & CULTURAL AFFAIRS – ENABLING RESOLUTION FOR THE AMENDMENT TO GREENACRESMULTI-PARK PROJECT AGREEMENT
*** / 24. DEPARTMENT OF PARKS, RECREATION & CULTURAL AFFAIRS – ENABLING RESOLUTION FOR GREEN ACRES ESSEX COUNTY PARK PLAZA PROJECT
*** / 25. DEPARTMENT OF PARKS, RECREATION & CULTURAL AFFAIRS - CONTRACT AWARD TO CIMCO REFRIGERATION, THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, TO PROVIDE MAINTENANCE AND SERVICE FOR REFRIGERATION SYSTEM AT RINK # 1 & #2 AT THE CODEY ARENA – AMOUNT NOT TO EXCEED $112,350.00
*** / 26. DEPARTMENT OF PARKS, RECREATION & CULTURAL AFFAIRS – CONTRACT AWARD TO ATLANTIC PACIFIC AND CENTRAL NEBRASKA PACKING, INC., THE TWO (2) LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS PER ITEM ON A UNIT-COST BASIS, TO FURNISH AND DELIVER FROZEN AND LIVE ANIMAL FOOD FOR TURTLE BACK ZOO – AMOUNT NOT TO EXCEED $45,000.00
*** / 27. DEPARTMENT OF PARKS, RECREATION & CULTURAL AFFAIRS – CONTRACT AWARD TO PLAINFIELD FRUIT & PRODUCE CO, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, TO FURNISH AND DELIVER PRODUCE FOR TURTLE BACK ZOO – AMOUNT NOT TO EXCEED $30,000.00
*** / 28. DEPARTMENT OF PARKS, RECREATION & CULTURAL AFFAIRS – CONTRACT AWARD TO NISCHWITZ & CO. AND PREMIUM NUTRITIONAL PRODUCTS, THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS PER ITEM ON A UNIT-COST BASIS, TO FURNISH AND DELIVER ANIMAL FOOD AND BEDDING FOR TURTLE BACK ZOO – AMOUNT NOT TO EXCEED $130,000.00
*** / 29. DEPARTMENT OF PARKS RECREATION & CULTURAL AFFAIRS – CONTRACT AWARD TO ROOT -AWAY SEWER AND DRAIN CLEANING, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, TO FURNISH DRAINAGE CLEANING ON ESSEX COUNTY PARKS ROADWAYS, PATHS AND FIELD DRAINS – TWO-YEAR CONTRACT – AMOUNT NOT TO EXCEED $150,000.000
30. DEPARTMENT OF PARKS, RECREATION & CULTURAL AFFAIRS – CONTRACT AWARD TO PRECISION TIME SYSTEMS TO PROVIDE A PARK N’ RIDE ACCESS SYSTEM MAINTENANCE REPAIR PROGRAM – SECOND-YEAR OPTION – AMOUNT NOT TO EXCEED $62,000.00
31. DEPARTMENT OF PARKS, RECREATION & CULTURAL AFFAIRS – CONTRACT AWARD TO WHIRL CORPORATION, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, TO PROVIDE FOR THE REPLACEMENT OF DAMAGED PLAYGROUND EQUIPMENT AT ESSEXCOUNTY PLAYGROUND FACILITIES – AMOUNT NOT TO EXCEED $163,520.00
32. DEPARTMENT OF PARKS, RECREATION & CULTURAL AFFAIRS – CONTRACT AWARD TO TURF PRODUCTS CORPORATION, THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, TO FURNISH AND DELIVER GOLF COURSE ACCESSORIES FROM THE “2009 PAR AIDE CATALOG” TO THE THREE (3) ESSEX COUNTY GOLF COURSES – AMOUNT NOT TO EXCEED $30,000.00
33. DEPARTMENT OF PARKS, RECREATION & CULTURAL AFFAIRS – CONTRACT AWARD TO TURF PRODUCTS CORPORATION, THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, TO FURNISH AND DELIVER GOLF COURSE ACCESSORIES FROM THE “2009 STANDARD GOLF COURSE CATALOG OF GOLF COURSE ACCESSORIES” TO THE THREE (3) ESSEX COUNTY GOLF COURSES – AMOUNT NOT TO EXCEED $30,000.00
*** / 34. DEPARTMENT OF PUBLIC WORKS, DIVISION OF ENGINEERING – AGREEMENT WITH NEW JERSEY TRANSIT CORPORATION FOR INSTALLATION OF BUS SIGNALS PRIORITY SYSTEM MODIFYING FOURTEEN TRAFFIC SIGNALS ALONG BLOOMFIELD AVENUE IN THE CITY OF NEWARK.
*** / 35. DEPARTMENT OF PUBLIC WORKS, DIVISION OF ENGINEERING - CONTRACT AWARD TO HATCH MOTT MACDONALD TO PROVIDE DESIGN, ENGINEERING AND CONSTRUCTION INSPECTION SERVICES FOR PARSONAGE HILL ROAD BRIDGES, TOWNSHIP OF MILLBURN – AMOUNT NOT TO EXCEED $317,121.87
*** / 36. DEPARTMENT OF PUBLIC WORKS, DIVISION OF ENGINEERING – CONTRACT AWARD TO SIGNAL ELECTRIC CORP., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, TO PROVIDE VIDEO/ACCESS CONTROL SYSTEM REPAIRS AND IMPROVEMENTS AT THE WILENTZ JUSTICE COMPLEX – AMOUNT NOT TO EXCEED $334,500.00
37. DEPARTMENT OF PUBLIC WORKS, DIVISION OF ENGINEERING– RESOLUTION CONSENTING TO THE TOWNSHIP OF IRVINGTON RESOLUTIONS #MC -3402 & #MC -3404 FOR THE RELOCATION OF BUS STOPS ALONG CLINTON AVENUE (CR-665)
38. DEPARTMENT OF PUBLIC WORKS, DIVISION OF ENGINEERING – CONTRACT AWARD TO SMITH SONDY ASPHALT CONSTRUCTION CO., INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, FOR PHASE I TRAFFIC SIGNAL IMPROVEMENTS ON CENTRAL AVENUE, NEWARK, NEW JERSEY – AMOUNT NOT TO EXCEED $6,221,367.12
*** / 39. DEPARTMENT OF ADMINISTRATION & FINANCE, OFFICE OF PURCHASING – CONTRACT AWARDS TO THE NINETEEN (19) LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS PER ITEM ON A UNIT-COST BASIS, TO FURNISH AND DELIVER HOUSEHOLD AND JANITORIAL SUPPLIES – AMOUNT NOT TO EXCEED $250,000.00
40. DEPARTMENT OF ADMINISTRATION & FINANCE, OFFICE OF PURCHASING – CONTRACT AWARD TO THE THREE (3) LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS PER ITEM ON A UNIT-COST BASIS; S & S WORLDWIDE, METUCHEN CENTER, INC., AND BOB BARKER COMPANY, INC., TO FURNISH AND DELIVER BOARD AND CARD GAMES – TWO-YEAR AGREEMENT – AMOUNT NOT TO EXCEED $80,000.00
41. DEPARTMENT OF ADMINISTRATION & FINANCE, OFFICE OF PURCHASING – CONTRACT AWARD TO VERIZON BUSINESS NETWORK SERVICE, INC., TO PROVIDE LONG DISTANCE SERVICES FOR A TWO-YEAR PERIOD – AMOUNT NOT TO EXCEED $100,000.00
42. RESOLUTION ACCEPTING THE 2008 COUNTY AUDITAS PREPARED BY SAMUEL KLEIN AND COMPANY (GENERAL COMMENTS & RECOMMENDATIONS)
43. COMMENDATION – HONORING FIORENTINO M. MARTUCCI ON HIS 63RD BIRTHDAY CELEBRATION(Sponsored by Freeholder Caputo)
44. COMMENDATION –URGING MAJOR LEAGUE BASEBALL TO RETIRE ROBERTO CLEMENTE’S UNIFORM # 21 (Sponsored by Freeholder Johnson)
45. COMMENDATION – HONORING LARRIE WEST STALKS HONOREE OF THE “BRIDGE BUILDERS” DINNER & AWARDS CEREMONY (Sponsored by Freeholder Caputo)
46. COMMENDATION – HONORING EDDIEMAE LIVINGSTON ON HER 90TH BIRTHDAY CELEBRATION (Sponsored by Freeholder Watson)
47. COMMENDATION – HONORING FUQUON’S FEDERATION OF MARTIAL ARTS 13TH ANNUAL BELT PROMOTION CEREMONY – JULY 31, 2009 (Sponsored by Freeholder Gonzalez)
48. COMMENDATION – HONORING GREGORY ALAN WOODS ON HIS APPOINTMENT AS BISHOP
(Sponsored by Freeholder Watson)
49. COMMENDATION – HONORING ESTHER HIGHSMITH ON HER 100TH BIRTHDAY CELEBRATION
(Sponsored by Freeholder Johnson)
50. COMMENDATION – HONORING COURTNEY J. JOHNSON - RECIPIENT OF THE “2009 NJAC FOUNDATION AND PSE&G FOUNDATION GREEN SCHOLARSHIP” (Sponsored by Freeholder Watson and Freeholder Clark)
G. / ADDED STARTER RESOLUTIONS/ORDINANCES
H. / PUBLIC COMMENT SESSION
I. / OTHER BUSINESS
J. / MOTION TO ADJOURN MEETING
***FORMAL ACTION MAY BE TAKEN

THE NEXT MEETING OF THE ESSEX COUNTYBOARD OF CHOSEN FREEHOLDERS

WILL BE HELD ON

WEDNESDAY, AUGUST 19, 2009

AT 7:00 P.M.

IRVINGTONTOWN HALL

CIVIC SQUARE