COMMITTEE LEADS & RESPONSIBILITES
Education (Lilly)
Ø Develop educational needs based on conference theme
Ø Organize and coordinate all education classes
Ø Coordinate trainers for courses
Ø Coordinate and confirm MCE course approvals for all courses with MCE credit
Ø Coordinate with Program Committee scheduling of classes
Ø Coordinate class monitors
Ø Prepare budget associated with classes and give to Conference Chair
Ø Prepare a list of equipment needed for classes give to Logistics Chair
Programs (Sheila)
Ø Develop program agenda for Opening Ceremony, Reception, Prayer Breakfast and Power Luncheon
Ø Coordinate Guest Speakers
Ø Coordinate Spokesperson for Sponsor of each event
Ø Prepare budget associated with classes and give to Conference Chair
Ø Work with Conference Chair on menu items for each event
Ø Prepare a list of equipment needed for each program give to Logistics Chair
Registration (Madge)
Ø Secure prices for badges, bags, and T-Shirts
Ø Organize and set-up registration
Ø Prepare bags and badges for each attendee
Ø Work with Conference Chair and TAREB Treasurer on attendee list
Ø Keep a detail list of all attendees
Ø Prepare a list of equipment needed for registration give to Logistics Chair
Partners/Sponsorships (Courtney/Sheila)
Ø Solicit and secure agreements on Sponsorships for the conference
Ø Follow Up with Partners on commitments for funds
Ø Work with Conference Chair on Invoices
Exhibitors(Lora)
Ø Solicit Exhibitors to showcase their business or product
Ø Prepare a list of equipment needed for exhibitors give to Logistics Chair
Ø Work with Conference Chair on Invoices
Marketing/Communication (Lora)
Ø Prepare Marketing material
Ø Send out communication to members and non-members
Ø Update National and other organizations on conference NAHREP, VAREP, etc
Ø Work with Website Chair for website updates
Transportation (Myra)
Ø Coordinate transportation needs for guest speakers
Ø Work with Program Chair on transportation needs
Hospitality (Myra)
Ø Arrange for refreshments in the hospitality suite
Ø Coordinate with Program Chair on needs for Guest Speakers
Ø Coordinate any other non- conference activities
Business Journal (Myra)
Ø Solicit ads for the journal
Ø Coordinate with Program, Sponsorship, and Exhibit Chairs on ads & letters for journal
Ø Prepare journal for print
Logistics/AV (Madge)
Ø Work with Program, Education, and Registration Chairs
Ø Prepare detailed list of equipment needs for Conference Chair
Ø Responsible for Floor Management, report any needs or issues to Conference Chair
Silent Auction (Lora)
Ø Responsible for soliciting items for the Auction
Ø Set up and run Auction
Ø Receive payments and distribute items to winners
Ø Work with TAREB Treasurer to secure funds for deposit
Website (Madge)
Ø Coordinate with Conference Chair and Marketing on information needed to update the website
Ø Work with TAREB Treasurer on transfer of funds made through the website
Ø Work with Conference Chair and TAREB Secretary on attendee list
Lilly Jefferson
2017 TAREB Conference Chair