RLS-W BOARD MEETING

WEDNESDAY, Nov. 11th, 2009

MEETING MINUTES

BOARD MEMBERS PRESENT: Margaret Spanier, President; Steve Perkins, VP; Susan Knutson, Secretary; Amy Ostendorf; Trevor Thompson

ASSOCIATION MEMBERS: Lori Laudenbach, Gambling Manager; Marsha Meed, Registrar/Scheduler; Tammy Stanger, Co-Concessions Manager; Mitch Sweep, P.D.; Steve Ejnik

GAMBLING REPORT: Lori

$3497 – Net income after all expenses

$238.82 – Spicer for O’Neils Sales; $575 – Compensation; $2600 – purchase pull-tabs; $120 – maintenance & storage; $100 – misc. supplies; $800 – Queen Bees Rent; $982 – O’Neils Rent; $227 Berkley Admin.

Susan –motion to approve expenses as presented by Lori, Amy O – second, motion carried.

Need contacts for signing at Heritage Bank in Spicer- Steve Perkins & Susan Knutson; Remove former president Scott Hacker.

Goal date to start at Ron & Judy’s is Jan 1st, 2010. Lori will bring an estimated amount for a designated, scheduled transfer.

SECRETARTY REPORT: Susan

Present Oct. minutes, Board members sign the missing minutes report, all minutes will be in book and in folder on the computer.

Trevor-motion to present the Oct minutes as presented by Susan; Amy – second; motion carried.

TREASURER REPORT:

Susan – motion to accept bills as presented in Kirk’s e-mail; Amy – second; motion carried.

PRESIDENTS REPORT: Margaret

Watched presentation by Steve Ejnik on program used to determine cost of ice time and registration fees. See attached.

High School Blue Line Club will become a subcommittee of RL Association and will report to that board. New plan to provide some bussing.

RL surveys developed – will be distributed through team managers.

Coaches approved, background checks need to be completed

RINK MANAGER REPORT: Trevor

By Locker room #4 – seal hallway and make it a locked room for storing gambling materials, tabs, etc.

Amy – motion to create storage room as proposed, Steve – second, motion carried

Building Committee – next month

FUND RAISING: Margaret

Delivery Nov. 23rd – send e-mail

Preliminary sales $11,000 in sales, we get 45% back

Move second sell date up- hand out materials

Puck Wall ready next week - $15 black puck, $20 Colored puck

RECRUITMENT

Accept late registrations

OLD BUSINESS:

25 hour card –

Compost – 1 shift = 4 hours on card,

Concessions – 10 hour min. required

Other Duties – 11 hours – job duties listed on volunteer sheets completed at registration.

Holiday Parties – 2 people per event, 4 hours planning + hours worked at event

Exempt from entire 25 hr card – Head Coaches, Concessions Managers (2 for 09/10 season), EMT Manager, Scheduler, Player Development Members

Receive 21 hour credit must complete one compost shift – DIBS coordinator

Receive 15 hour credit must complete 10 hour concessions - RLS-W Board Members, Team Managers

Receive 15 hour credit must complete 6 hours concessions & 1 compost shift – Asst. Coaches

Receive 11 hour credit must complete 10 hour concessions and 1 compost shift – Fundraising committee members.

IP Coaches, Assistants and Managers – get half of the credit as the similar position on the traveling teams.

Susan – motion to accept the 25 hour card as defined, Steve – second, motion carried

High School fees – Cost per player to skate is about $1258 – raise $200 fee to $400 – allow to pay in two installments this year - $200 by first game and $200 by Jan 31st. Allow high school players to participate in youth fundraising activities to lower their registration fees.

Susan – motion to accept $400 fee as presented, Steve – second, motion carried

NEW BUSINESS:

  • Hardship cases presented by Margaret – Trevor – motion to accept the hardship cases as presented, Steve – second, motion carried
  • Holiday Tourney – We will work concessions

Susan - motion to adjourn at 10:03;Trevor – second; motion carried.

Respectfully submitted by Susan C Knutson.