/ 2010/11 League Meeting (EGM)
Lincolnshire Volleyball Association
13/09/2010
1900-2030
North Kesteven Sports Centre, Moor Lane, North Hykeham, Lincoln, LN6 9AX
Attendees: / Navaz Sutton (Chair), Donna Lill (Cannons & Deans), Janet Inman, Kev Cox (Harlaxton), John Chambers (Spalding), Craig English (Scunthorpe), Joanna Wilkinson, Jemma English (Barton), Mark Roberts (Waddington), Phil Meadowcroft, Chris Brown (Birchwood), Simon Jackson (Saracens), Keith Hill (Lincolnshire Sitting), Amanda Rogowska (Boston), Piotr Berezowski
Agenda topics
Chairs Welcome
  1. Welcome
  2. Present
  3. Apologies
  4. Matters arising from last meeting

2009/10 Review
  1. Vacant committee member positions
  2. Competitions Secretary
  3. Treasurer
  4. Junior Development Officer
  5. Publicity Officer
  6. Summary of Summer events

2010/11Season
  1. Affiliations
  2. Rules
  3. League structure
  4. Cup structure
  5. LincolnshireJunior Development Programme (LJDP)
  6. Freestyle Grand Prix (FGP)
  7. Regional teams
  8. Website

AoB
Meeting Dates
  1. First league meeting –13th September 2010
  2. Update and Cup/Plate final meeting – Mid December 2010
  3. Update meeting – Late February 2011
  4. AGM –On Cup Final Day (May)

Chairs Welcome
1. Welcome
  • Naz welcome the group to the first meeting of the 2010/11 season
  • Great turnout with most clubs represented
  • Welcome to Boston and Barton Blockers – both new teams this season

  1. Present
  • Navaz Sutton (Chair), Donna Lill (Cannons & Deans), Janet Inman, Kev Cox (Harlaxton), John Chambers (Spalding), Craig English (Scunthorpe), Joanna Wilkinson, Jemma English (Barton), Mark Roberts,Phil Meadowcroft (Waddington), Chris Brown (Birchwood), Simon Jackson (Saracens), Keith Hill (Lincolnshire Sitting), Amanda Rogowska (Boston), Piotr Berezowski

  1. Apologies
  2. Damian Elcock (Peterborough), Paul Wilson (HMP Ranby)

  1. Matters Arising from last meeting
  • None

Action items: / Person responsible: / Deadline:
2009/10 Review
  1. Vacant committee member positions
  • Some positions were not filled at the AGM therefore a vote took place on the following positions:
  • Competitions Secretary – John Chambers
  • Treasurer – Keith Hill
  • Junior Development Officer – Navaz Sutton
  • Publicity Officer – Each club send information onto JC to put onto LVA website

  1. Summary of summer events
  • Nottingham Volleyfest sawaround 40 teams compete in a range of different competitions; it was very windy but ended up an extremely successful event
  • Barton ran a 2 a-side outdoor summer league which ended up successful; they are also looking to do it again next year if any other clubs are interested in joining in, they are welcome
  • 3 Lincolnshire pairs (amateur) took part in the Skegness VEBTin August; all of the players thoroughly enjoyed the day playing against some fantastic beach players

Action items: / Person responsible: / Deadline:
2010/11 Season
  1. Affiliations
  2. KH requires a list of the names of every club entering the league this season (to be taken from the LVA contacts list)
  3. Donna is again producing a contacts sheet in which will be updated for the coming season; this will be sent out to each club and will also be displayed on the LVA website
  4. Janet Inman has checked the county cups invoice; LVA were not charged for what they did not receive

  1. Rules
  2. All clubs received the new rules and guidelines documents
  3. Naz went through all the rules and changes
  4. Further changes were made and agreed by all
  5. The completed documents will be sent out with all changes made and will be set in place for the season
  6. Janet and John to sort out a system to register players on the LVA website where inputted data will be time stamped
  7. To clarify on results submission; the home team inputs the score &the winning team takes the scoresheet and hands it in at the next LVA meeting. The paper score sheet verifies the actual result.

  1. League structure
  2. Naz went through the two options on the 2010/11 guidelines
  3. It is looking like the league will have two new teams this season; Barton Blockers and Boston
  4. Unfortunately Lions will not be entering the league this season due to loss of players (university etc)
  5. JC explained the 2nd option of two half seasons with 3 divisions to create more fluidity - the group debated the pro’s and con’s of both options
  6. The group took a vote for the league structure for the coming season; Option 1 won the vote (only 3 people voting Option 2) therefore the league format will be the same as previous seasons with more clarity on the set rules
  7. This season Harlaxton have all new players to the team (22) therefore have requested to remain in division 2even though they were promoted after winning the league (div 2) last season
  8. It was agreed to stick to the rule; one up / one down – meaning Harlaxton were to be promoted into division 1. Due to numbers, there will be no relegation from div 1 as set out in the rules
  9. Three options were given for the scoring system used this coming season (see Rules Guidelines document)
  10. Option 1 was decided as it will make the leagues much closer and make teams fight for every set

  1. Cup structure
  2. Four division 1 teams will be seeded, the rest of the teams will slot in as they are pulled out at random; this is the same format as last year (see Guidelines document)
  3. There will be a pre-set deadlines for each stage (seeGuidelines document)
  4. The Cup final will take place on either 21st or 22nd May 2011 and will consist of the Plate & Cup finals followed by the AGM
  5. It was decided by all clubs that a neutral venue would be preferred therefore RAF Cranwell was suggested; Mark Roberts and Phil Meadowcroft to book– Sunday 22ndMay is preference

  1. Lincolnshire Junior Development Programme (LJDP)
  2. Naz handed out and briefly discussed the illustrations of the player pathways and proposals for funding for sports hall fees for the LJDP and FGP
  3. Naz asked the committee if they would be happy to continue the support this coming season of paying sports hall costs – this was agreed by the committee
  4. Once Junior dates are confirmed, they will be sent out to all clubs and any club wanting to host may request a date/sthey would like to host
  5. John Chambers questioned the constitution and what it covers and he suggests relevant documents are put on the LVA website. This was covered and all members of the committee were made aware of the aims of the association

  1. Freestyle Grand Prix (FGP)
  2. See above
  3. FGP days will continue to run at LincolnCollege

  1. Regional teams
  2. Naz handed out proposals asking forsupport covering referee costs.This was agreed by the committee

  1. Website
  2. Covered within other parts of the meeting. John Chambers and Janet Inman to work together to provide and update the association website

Action items: / Person responsible: / Deadline:
Send Keith list of teams entering the league / Donna Lill / ASAP
Send out Affiliation invoices / Keith Hill / ASAP
Send relevant documents through to John Chambers / Janet Inman / ASAP
Produce up-to-date contacts sheet / Donna Lill / ASAP
Complete rules document with changes agreed by committee / Navaz Sutton / ASAP
Book RAF Cranwell for Cup & Plate final – 22nd May / Mark R & Phil M / ASAP
AOB & Meeting Dates
  • There are no local referee courses planned however if there is demand JI offered to arrange one
  • All clubs to forward referee details to Donna of anyone willing to be on the referee database for people willing to referee matches in Lincolnshire
  • Lincolnshire Sports Awards – nomination forms are now on the LSP website and it will be nice to see some Volleyball awards; the ceremony takes place on 11th November
  • Lincolnshire Sports Partnership can help out with Club Development; they are currently helping Boston. If any other club requires some assistance, contact Janet Inman
  • RAF Cranwell have some old kit that may be available for clubs; confirmed on 21st September that they can and will provide a kit for Boston if they enter the league
  • LVA has a page on Facebook, this is open to anybody who wants to join it and is a good way of promoting our clubs
  • Future meeting dates…………1900-2030

Action items: / Person responsible: / Deadline: