URBAN OUTFITTERS

PACKING LIST & PRINTING CARTON LABELS

Update troubleshooting point at bottom Oct 22, 2014

If you need assistance go to Hot` Links and click on “How To “ videos then click on Vendor Agent to view videos

1.  Log into Tradestone

Tradestone

https://tradestone.urbanout.com/

User Name: ven-40225-01

Password: bi@40225

2.  Click on packing list builder (See Video # 6 if you need help)

3.  Enter P.o. number and click search

Now we have to create a packing list (view video 6 to 26 for various options)

4.  Your p.o. quantities will show up, click the double arrows to add all lines

5.  Click BUILD

6.  Enter cargo ready date – this is the ship date on the Urban Outfitters P.o.

7.  Leave supplier invoice number blank

8.  Leave carton sizing area blank, this is not require by Urban at this time for “domestic vendors”. Bagatelle is considered a domestic vendor.

9.  Enter number of units in a carton (example enter the number10) {For pre-pack enter number of pre packs per carton ie: 1 or 2}

10. Enter start carton number form your packing list

11. Enter number of carton for the size

12. Then hit the TAB key on your computer keyboard, this will generate end carton number and start carton for the next size

13. For the next size you will only have to enter number of units in carton and number of cartons ( repeat point 9 & 11)

14. Click on the save button top left (Check if everything is correct as per your packing list, Total units and total cartons should match your packing list and P.o quantity)

15. COPY LINES this may be needed if you have an odd carton in a size, click in the box on the far leaf of that line, and then click button at top of the page that says “Copy Lines” . This will give you an extra line to add odd carton quantity.

16. You do not need to fill in Carton code or Carton NW

17. You will need to enter Carton GW in Lbs. Enter weight the on the box beside from UM click the magnifying glass and choose LB

18. Enter Shipping form zip code , put 90201.

19. Make sure all information is correct, then click button that’s says “Vendor submit packing list”

20. If all is well you will see APPROVED in red in the box PL Status

21. You can now print your packing list by going to the button on top right that says “Reports” and click Print Packing list. Save a PDF copy of packing list and e-mail a copy to us as we will need when shipping to Urban Outfitters.

22. To print labels first click the box that’s says Row# this will select all lines

23. To print UCC-128 carton labels go to “reports and you have two options to print labes:

a)  Print UC-128 labels in batch (this option if you have a UCC-128 printer attached to your network

b)  Print PDF labels in batch (to print 2 labels on a laser printer)

24. You are now done you can logout or work on a new P.o. To work on a new P.o. click “Dashboard” top left and you can start a new P.o.

Trouble shooting

1.  If you cannot find your p.o. in packing list builder or somehow you put it into DRAFT do the following:

a)  Under Vendor Task List -2 go to PL Vdr - Search All Pack Lists

b)  Look for your P.o. and click on PL # to open it up

c)  Continue building your packing list save and print

2.  If you have a problem and carton numbers are duplicated do the following:

a)  In your packing select line that you know is duplicated

b)  On the menu go to MORE DETAILS > REFLIST

c)  In this list select the carton(s) you want to delete, the click the red X

d)  Go back and continue to print your labels

e)  Problems with duplicate carton label numbers, you must go in row by row click MORE DETAILS > REFLIST and deleted the carton label that does not match with you packing list carton numbers

To delete packing list and start it new do the following:

a)  Clicks the red X that’s says delete record

b)  Then click on Dashboard

c)  Go to Vendor Task list – 2

d)  Click on Open PO line for packing

e)  Put in PO number and click search

f)  PO will show as PACKED, click on the drop down arrow and select NEW , do this for all lines and then click save (top right hand corner)

g)  Now you can go back to dashboard find our PO and start fresh