Annex 2A-2

CIVIL SERVICE PENSIONS ADMINISRATION

ACCOUNTING OFFICER’S CHECKLIST 2011-2012

THIS CHECKLIST MUST BE COMPLETED

THE CHECKLIST MUST BE SEEN BY THE OFFICER SIGNS THE CERTIFICATE

PLEASE RETURN TO THE SCHEME MANAGEMENT EXECUTIVE, CABINET OFFICE WITH THE ACCOUNTING OFFICER’S CERTIFICATE

BY 30 APRIL 2012

Name of Employer

Names of Civil Service Agencies covered by the checklist1

Names of any Civil Service Agencies submitting a separate Checklist2

1. The Certificate states: “We have fulfilled our responsibilities under the signed Participation Agreement with the Cabinet Office for the period 2011-2012.”
The following are the requirements and controls which need to be in place to fulfil your roles and responsibilities. / List below the evidence used to substantiate the requirements and controls.
See section 1 of the Evidence Annex.

1  List the Agencies you are responsible for, and are covered by the certificate and checklist.

2  List the Agencies you are responsible for, who have a separate Participation Agreement from the main department and who will be completing their own AOC (see under Agencies in the information pack).

We have in place a signed Participation Agreement.
Our HR staff are fully instructed on employer roles and responsibilities, as set out in the guidance, and comply with them.
Our HR staff have access to the Employers’ Pension Guide (EPG), Employer Pension Notices (EPN) and access to the Civil Service Pension website –www.civilservicepensionscheme.org.uk/
2 The Certificate states: “We understand employer pension risks, and are satisfied that we are operating suitable controls.”
The following are the requirements and controls which need to be in place to fulfil your roles and responsibilities. / List below the evidence used to substantiate the requirements and controls.
See section 2 of the Evidence Annex
Our risks are identified and we have effective risk management procedures in place.
Examples of employer risk are shown in a separate document.
I can confirm that we regularly receive reconciliation statements from MyCSP.
We make a 100% check on the reconciliation statements received from MyCSP of pension awards. This is to ensure that no fictitious names have been added.
You cannot ask MyCSP to perform this check for you.
3 The Certificate states: “We have accurately calculated and paid contributions to the appropriate organisation within the specified timescales.”
The following are the requirements and controls which need to be in place to fulfil your roles and responsibilities. / List below the evidence used to substantiate the requirements and controls.
See section 3 of the Evidence Annex
We made correct employer and employee contributions payments to the Cabinet Office.
Our payments were made on time and we submitted correct breakdowns.
Our total employer contributions for 2011/2012 were £ please insert amount
Our total employee contributions (excluding added pension or added years) for 2011/2012 were £ Please insert amount
We made correct, timely AVC and Partnership pay-overs to the correct providers.
Our schedules were submitted via web based scheduling.
4 The Certificate states: “We have provided MyCSP with accurate data through our agreed payroll interface arrangements.”
The following are the requirements and controls which need to be in place to fulfil your roles and responsibilities. / List below the evidence used to substantiate the requirements and controls.
See section 4 of the Evidence Annex
We are effectively managing our payroll to ensure that accurate data is provided to MyCSP through our agreed interface.
Our payroll data is sent regularly.
MyCSP has confirmed that there [are] / [are not] issues with our member data.
5 The Certificate states: “We have informed MyCSP of all changes to members’ status.”
The following are the requirements and controls which need to be in place to fulfil your roles and responsibilities. / List below the evidence used to substantiate the requirements and controls.
See section 5 of the Evidence Annex
We have ensured that MyCSP is informed of a change in a members status including all leavers and have completed the necessary documentation.
Miscellaneous information
The approximate number of members of the Civil Service pension arrangements in our organisation as at 31 March 2012 is: / [insert number]
NB: This information should be obtained from your payroll and NOT MyCSP.
Our PAYE reference number is:
Your payroll provider will be able to help you / [insert reference number]
Our organisation has the following
pensionable allowances as agreed by the Scheme managers. / [insert as necessary]
Are you aware of any Machinery of Government changes planned in the next year that will affect your status as a Civil Service pensions employer? / Yes No
If yes, please provide further details
Does your organisation operate the PCSPS as a closed scheme?
This means that you do not allow new members of staff to join PCSPS. / Yes No
If yes, you must complete the Supplementary checklist.
Working level contact in your organisation. / Name: Email: Telephone:
Checklist completed by: / Name: Job Title: Email:
Telephone: