LEATHERMARKET JMB
Job Title
Finance and Projects Officer
2 posts: one permanent and one currently fixed term for 12 months
Main Purpose of job / Team playerswho can help deliver the broad finance function, as well as lead on organisational developmentprojects at a time of change.
Particular tasks will be shared based on the skills and experience of the successful candidates and current team members.
Main duties and responsibilities of the team of three finance officers (individual staff member will not do all tasks listed)
Main duties and responsibilities of the team of three finance officers (individual staff member will not do all tasks listed)
Main duties and responsibilities of the team of three finance officers (individual staff member will not do all tasks listed) /

Finance

  1. Invoice processing using Dynamics GP accounts package, ensuring payment within 28 days of receipt of invoice
  2. Preparing cheque and BACs payment runs
  3. Producingsales invoices and chasingfor payment
  4. Producing management accounts and performance statistics for directors and managers
  5. Assisting budget holders with budget queries and budget control meetings
  6. Undertake bank and control account reconciliations
  7. Produce quarterly VAT returns
  8. Keeping thorough up-to-date accounting records and other financial admin responsibilities
  9. Banking, petty cash control and debit card ordering
  10. Collating information for leaseholder charges
  11. Assisting the Finance Manager with annual budget setting
  12. Yearend processes and liaison with auditors
  13. Deliver finance services to other organisations as required
Rents finance
  1. Daily posting of Allpay and bank payments, weekly posting of housing benefit and periodic posting of direct payments of benefits
  2. Weekly reconciliation of rent account and production of rent collection statistics
  3. Posting changes to tenancies on the housing management software
  4. Processing rent refunds, direct debit changes and Allpay card requests
  5. Annual rent, direct debit and housing benefit change processes
Void property letting process

1.Lead on the void property letting process, aiming to re-let properties as quickly as possible: a key performance indicator for the JMB

  1. Processing new voids received following the detailed voids procedure, thoroughly recording progress against each step
  2. Working with contractors and other officers to deliver within the target timescale
  3. Conducting and coordinating viewings and sign up interviews
  4. Producing quarterly void statistics
Information Technology (IT)
  1. Budget manager for IT, controlling spend on annual costs, IT upgrades and renewal within available budgets
  2. Lead on the IT development strategy
  3. Coordinate suppliers to continue to develop IT solutions to meet the changing needs of the JMB
  4. Help with specification, procurement and integration of new IT solutions, including leasehold management and lean improvements
  5. Sign post staff as to where to get IT support from existing suppliers
Leasehold management
  1. Work with JMB consultants to prepare the JMB for taking on increasing leasehold management responsibilities, becoming the lead project officer for the duration of the implementation
  2. Set up JMB financial systems and processesto enable the JMB to deliver planned incremental takeover of leaseholder services. This will draw on knowledge and experience from JMB consultants, other housing management organisations, and through training
  3. First priority will be producing actual and estimate service charge and major works charge schedules for leaseholders
  4. Supporting other staff with the implementation and training needed to deliver this service on an ongoing basis.

Information management

  1. Lead on the continual development of good business information
  2. Support managers and officers to develop new reports on performance, resident profile etc
  3. Become skilled at extracting information from the housing management database
  4. Lead on performance reporting to directors and Southwark Council
  5. Review existing measures and processes for extracting information to ensure they are efficient and continue to meet business needs
  6. Tracking of complaints and members enquiries
Office management
  1. Maintaining stationery supplies in good order, placing orders as required.
  2. Sourcing office equipment, mobile phones etc
  3. Insurance, ICO, Companies House, TV licence and domain name renewal
  4. Periodic review and sourcing of new equipment contracts as required.
Other duties
  1. Staff attendance logging
  2. H&S weekly checks
  3. Reception cover on rota
  4. Depending on your workload and the changing needs of the organisation there will be other similar level tasks that you will be required to help with.

Person Specification / The successful candidate will have finance and/or process developmentreview experience. Formal qualifications are desirable, but candidates with relevant experience are equally encouraged to apply.
You must be able to work with a consistently high degree of accuracy. Attention to detail and a systematic approach are critical to ensure you deliver to a high standard. You should find solutions to problems, rather than seeing obstacles. Willing to pool resources at short notice when urgent tasks are required of the team.
Essential criteria are good numeracy and a good working knowledge of Microsoft Excel. Experience of using Microsoft GP or an equivalent financial accounting software is highly desirable. Budget management experience is also desirable.
The current project management focus is on taking on leasehold management responsibilities, lean process reviews and IT development. Another developing area is information management. Specific experience within these areas will be helpful but is not essential to a candidate with good project management and process review skills and experience. As the focus continues to change, you must be open to new challenges and willing to learn new skills.
An organised and systematic approach is essential to maintain strong records and ensure processes are delivered consistently well and in a timely manner. Time management skills and flexibility as part of the team are essential.
You should be a fast learner, able to pick up the workings of our processes and accounts package quickly, but not be afraid to ask if you are unsure.
You will need to be professional at all times and able to deal with difficult situations calmly and politely.
Additional information / No candidate is expected to have experience and skills in all areas of the job description. Training and support will be provided. The job description describes the range of finance officer roles within the JMB, which currently encompasses three full time roles
The JMB is willing to consider job share arrangements as long as these can be accommodated whilst delivering the range of tasks within the team
The job description is a guide to the main duties. As the organisation continually develops, flexibility in the specific duties is required.

24.01.17

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Finance assistant job description