Practicum Welcome Email
On-site Supervisor,
I hope this email finds you well! I wanted to begin by thanking you for serving as a practicum site supervisor for one of our school counseling practicum students. Our practicum student must serve a minimum of 150 hours, including 40 hours of direct service to clients, at your site this semester. We are grateful for your assistance in preparing our students to be among the finest counselors.
We have requested that the practicum candidate meet with you during the first week of placement to review critical forms and secure signatures. It is not your responsibility to return these forms; it is the responsibility of the practicum student. Please read the Information and Overview form, which will be among the documents your practicum student will share. The Information and Overview form serves as a formal agreement confirming your training, credentials, and experience. You will find forms required for practicum, an orientation to our school counseling program, and our School Counseling Program Manual here: You can also find out additional information regarding our program, professional activities, conferences, ethical standards, professional organizations, accreditation, and credentials on the School Counseling Bulletin Board here: You must also complete the Counselor Supervision Training Verification form here ( to verify supervision training. If you do not have formal counselor supervision training, you need to go to ( and participate in the Counselor Supervision Training Module before completing the verification form.
You will need to evaluate the practicum candidate during the placement using the “Practicum Evaluation of Candidate Performance” form. It is critical that you and your practicum student develop a plan for evaluation and for meeting the 150-hour minimum clinical placement experience. You will bereceiving an email from ourLiveText systemcoordinator over the next few weeks that will include a username and passwordas well as a video and other helpful links for using the evaluation tool.You will also find information regarding LiveText and the Field Experience Management (FEM) tool here: Your practicum student will use FEM to log completed hours each week, while you will be able to log into FEM to verify hours and to complete necessary practicum evaluations. Evaluations include the “Practicum Evaluation of Candidate Performance” (completed in FEM in LiveText to provide an overall assessment of the candidate’s performance throughout placement) “EDCE 698/699 Clinical Skills Taped Session OSS” (completed in FEM in LiveText to provide an assessment of the candidate’s counseling skills in the taped session that was completed during placement).
Please do not hesitate to contact me if you have additional questions. Also, please contact me immediately should you have any concerns about the performance of our practicum student so that a professional development plan can be created and implemented. Our good communication is imperative, particularly when issues that could become problematic arise. In addition to contacting me via this email address, my signature block contains my Liberty email, and my office number at Liberty. I will be in touch in coming weeks to schedule a time to communicate with our practicum student and you, and to establish a plan for regular communications throughout the semester.
Again, thank you for serving as a site supervisor. I look forward to our future communications.
Sincerely,
Practicum Email Week #2
On-site Supervisor,
I hope this email finds you well! In an attempt to ensure regular, meaningful bi-weekly communication throughout the semester, would you please answer a few questions below?
1)What is the most convenient way for me to reach out to you (email, phone call, WebEx)?
- If a phone call is best, what time would be best (morning, afternoon, evening)?
- If a phone call is best, what phone number would be the best to reach you?
2)Are there resources, articles, topics, or information that I might be able to share with you?
3)Is there anything else that I can provide or do for you that may be helpful?
Again, thank you for serving as a site supervisor. I look forward to our future communications.
Sincerely,
Practicum Email Week #4
On-site Supervisor,
I hope this email finds you well! I just wanted to check in and see how placement is progressing, and see if you have any questions. Would you mind my asking the following questions?
1)What are some of the tasks that the candidate has been engaged in over the past few weeks?
2)At this point, in what areas do you feel the candidate has excelled?
3)At this point, in what areas do you feel the candidate needs improvement?
Again, thank you for serving as a site supervisor. I look forward to our future communications.
Sincerely,
Practicum Email Week #6
On-site Supervisor,
I hope this email finds you well! Since we are coming up on the half-way point of the semester, I just wanted to send a friendly reminder that the following items need to be addressed:
1)Review of the candidate’s taped session in the Field Experience tab in LiveText.
2)Approving the candidate’s completed hours for placement (hours are approved using the Field Experience tab in LiveText).
If you have any trouble with accessing LiveText/FEM, please contact our practicum placement office at . Again, thank you for serving as a site supervisor. I look forward to our future communications.
Sincerely,
Practicum Email Week #8
On-site Supervisor,
I hope this email finds you well! We have passed the half-way point in the semester, so I wanted to give you the opportunity to share information regarding our candidate’s performance, and to see if you have any unanswered questions, comments, or concerns?
Again, thank you for serving as a site supervisor. I look forward to our future communications.
Sincerely,
Practicum Email Week #10
On-site Supervisor,
I hope this email finds you well, and that placement is progressing nicely. May I ask a few questions?
1)What tasks has the candidate been engaged in over the past few weeks?
2)At this point, in what areas do you feel the candidate has excelled?
3)At this point, in what areas do you feel the candidate needs improvement?
Again, thank you for serving as a site supervisor. I look forward to our future communications.
Sincerely,
Practicum Email Week #12
On-site Supervisor,
I hope this email finds you well! Since we are nearing the end of placement do you have any unanswered questions, comments, or concerns?
Again, thank you for serving as a site supervisor. I look forward to our future communications.
Sincerely,
Practicum Email Week #14
On-site Supervisor,
I hope this email finds you well! As we approach the close of the semester, please be sure that the follow items are being addressed:
1)Completion of the “RUBRIC: EDCE 698/699 Clinical Skills Taped Session OSS” in LiveText for the candidate’s taped session (all assessments are completed using the Field Experience tab in LiveText).
2)Completion of the “Practicum Evaluation of Candidate Performance” form (all assessments are completed using the Field Experience tab in LiveText).
3)Approval of the candidate’s completed hours for placement (hours are approved using the Field Experience tab in LiveText).
If you have any trouble with accessing LiveText/FEM, please contact our practicum placement office at . Again, thank you for serving as a site supervisor. I look forward to our future communications.
Sincerely,
Practicum Email Week #16
On-site Supervisor,
I hope this email finds you well! As we conclude our semester together, we just want to thank you one more time for your willingness to host our candidate! We understand that taking on this extra responsibility is time consuming, and by doing so you clearly recognize the importance of early supervision to the training of qualified counselors. Thank you for your commitment to giving back to the profession and to assisting Liberty University in the optimal preparation of our counselor candidates!
Sincerely,