The purpose of the NAMIWalk is to raise awareness and funds for our vital work. There is no better way to accomplish this than through the affiliatesand state organizations, the foundation of our organization. And,there is no better way to use the funds raised than for local NAMI programs and initiatives. With that in mind, this agreement was designed to encourage partnership among all interested affiliatesor state organizations as well as to clarify various roles, responsibilities and the revenue split,
This walk is collaboration among all NAMI partners: NAMI affiliates, state organizations, and NAMI. Any time a major activity such as a WALK is undertaken with multiple partners there are many positive opportunities for growth and the potential for misunderstandings. Therefore the following guidelines are established to provide clarity and direction. We will do our best throughout the WALK process to address any issue that might not be covered in this agreement. We must all hold on to the fact that the WALK is a collaboration that will build and unite us to be even more successful in our mission driven efforts. NAMI YYYY (the franchise holder) looks forward to working with each and every NAMI partner in (your state) to strengthen NAMI’s presence and effectiveness in (your state). Below are the state organization and affiliate agreement guidelines.
1. Eligibility: Any NAMI partnerthat agrees to and signs this documentis eligible for sharing the revenue derived from the 2011 NAMI YYYY WALK. No other group or organization is eligible to directly share in NAMIWalk revenue.
2. Shared Responsibilities: All partnering entities are invited to actively participate in organizing for and conducting this event. To that end,as a partnering entity you commit to:
a. raising $XXXX in sponsorship revenue and $XXXX in walker revenue;
b. forming XX teams of walkers;
c. providing XX volunteers in working on various aspects of the preparation process;
d. providing XX volunteers on WALK day for set up and/or clean up activities.
e. participating in and being present at the WALK Information Meeting, the Team Captain Kick
Off Luncheon, Walk Day and Post-Walk Celebration
(OPTIONAL) Your support may also include OOOOOO if you so choose. And, you are invited to do so.
For its role, the franchise holder commits to:
a. managing and coordinating the entire process;
b. accepting the responsibility for overall fiscal accountability and for financing the event;
c. providing all the necessary support to partnering affiliates to ensure their success.
Supporting the partnering NAMI entities includes but is not limited to providing adequate and timely printed materials, regular communications to all partner entities as well as to allteam captains WALK supporters. Special attention will be given tomaintaining a current web presence throughout the entire process including post event and will include a strongemphasis on NAMI’s online tools, resources, and their ease of use for online giving.
It is suggested that a separate budget be established for anticipated partner entities expenses that may arise over the course of the WALK season. The size and items to be covered by the budget will be at the discretion of the franchise holder.
3. How it works: Each entity sets a specific fundraising goal as an outcome of their efforts. Awareness is raised when persons reach out their circle of friends, neighbors and relatives asking for their support for NAMI’s work.
Team Development A.An NAMI entitymay create as many WALK teams as they can secure captains for. The teams may include individual walkers and/or groups (ex. faith communities or Family to Family graduates) and/or businesses thatwill walk and secure donations on behalf of that affiliate. B.Each captain will form a team. C.WALK teams secure donors, which are not sponsors.D.NAMI entities are encouraged to recognize their teams, walkers and donorssupporting theindividuals on those teams in various ways. E. NAMI YYYY is responsible for communicating with all team captains. Partners are expected to do so as well if possible.
Sponsorship Development A.WALK sponsors are individuals and businesses that contribute between $250 and $10,000+ to the WALK event and receive recognition as such on the printed materials, at the Team Captain Kick Off Luncheon, onlineand on the day of the WALK.B. All partnersare encouraged to develop a list of potential sponsors. C.NAMI YYYY will be responsible for managing the solicitation of all WALK sponsors. The actual solicitation will be made by the person or persons who best know the potential sponsor, whether they are connected to the franchise holder or a participating NAMI entity. The Sponsorship Tracking Form used to manage the sponsorship retention and recruitment processwill be made available to all partners throughout the process. D.It is expected that all parties will assist in the identifying and securing sponsorships as part of the partnership in the WALK effort.
4. Revenue Sharing: Each partner will receive 50% of all funds that they raise (gross revenue)through their WALK teams and their sponsorship efforts. NAMI YYYYwill be responsible for all WALK related expenses and all fees due to NAMI National as a franchised WALK site.As the franchise holder NAMI YYYY is the fiscal agent for the WALK and as such is responsible for accounting for all funds raised and spent as a part of the WALK effort. Within 65 days after the WALK date, a full accountingof all funds received and spent in the form of the Final Accounting Report due to NAMI national will be presented to all partners and the appropriate revenue due each will be distributed to the partners.
5. Disclaimer: NAMI YYYYcannot anticipate all possible situations. Therefore, NAMI YYYY reserves the right to modify any and all decisions on any matters related to the WALK, except those that are explicitly stated within this Agreement.
6.HAVE FUN! Self explanatory.
NAMI YYYYYY President ______Date: ______
NAMI YYYYYY President ______Date:______
*NAMI-Affiliate Point Person______Date:______
*NAMI-Affiliate Point Person is the main contact person responsible for coordinating activities. This may or may not be the President and may or may not be theWALK Manager, but all parties must be in clear communication and agreement.
Attachment A
All partners must complete the following questions when signingthis agreement.
Is your affiliate incorporated? _____ Does your affiliate a 501c3 designation?______
Does your affiliate have a Board ___ Is your affiliate in good standing with NAMI national? ___
What will you do with the money you raised? (Please be specific about which programs &/ or services will be supported with the new revenue, as well as the number of persons that you believe will benefit from the new activities.)
______
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