Workforce Solutions Heart of Texas
RFQ – 112012 - OS
Request for Quotes
112012 - JS
Janitorial Supplies
November 9, 2012
Proposed Calendar / November 9, 2012RFQ Submittal Deadline / November 30, 2012
4pm
Award Date / December 10, 2012
Questions
Contact: / Margie Davila
Phone: / (254) 296-5278
Fax: / (254) 755-6924
Email: /
I. General Information
The primary responsibility of the Workforce Development Board is to provide policy and program guidance and to exercise independent oversight of workforce development activities in partnership with local governments. The HOTWDB oversees activities in six counties, Bosque, Falls, Freestone, Hill, Limestone and McLennan of the Heart of Texas Region and the Workforce Solutions Centers are run by Training Solutions and Associates.
II. Purpose
Training Solutions and Associates is requesting quotes for janitorial supplies.
III. Scope of Products
Training Solutions and Associates is seeking all options and services for janitorial supplies for each of the Workforce Solutions Centers in the Heart of Texas Region (addresses listed below). Refer to Attachment B: Cost Proposal for specific listing of requested supplies. Please also specify general discount information regarding any items purchased that are not included in Attachment B: Cost Proposal.
Workforce SolutionsHeart of Texas
McLennan County
1416 S. New Road
Waco, TX 76711 / Workforce Solutions
Heart of Texas
Falls County
230 Coleman St.
Marlin, TX 76661
Workforce Solutions
Heart of Texas
Freestone County
517 Main St.
Teague, TX 75860 / Workforce Solutions
Heart of Texas
Hill County
233 E. Elm St.
Hillsboro, TX 76645
IV. Services
Details are required for services ordering, invoicing, payment terms, length of time for delivery of goods, any delivery or surcharges and return processes. Please list details of all other services provided by your company(s).
V. Proposal Submittal Timeline
The deadline for submission in response to the RFQ is by 4pm on November 30, 2012. All responses must be received by that date, regardless of date of postmark in order to be considered. An electronic version of the RFQ will be provided upon request from the vendor.
Documentation Submission
One original and three copies of the completed proposal must be submitted by mail or delivered in person to:
Workforce Solutions Heart of Texas
Attn: Margie Davila
1416 S. New Road
Waco, TX 76711
Quote Term
Price quotes and/or quote reductions must be good for twelve (12) months.
VI. Evaluation Criteria
The products and/or services requested in the RFQ will be procured competitively based on responsiveness to the RFQ and reasonableness of costs. This will include review and evaluation of proposals. Proposals will compete with and be ranked against other proposals, which are most comparable in Demonstrated Performance/References, Schedule of Costs, Record of Availability, Warranties and Delivery Time. Although cost is a considerable factor, it will not be the only factor in ranking of quotes.
The review and selection process will include the following criteria and value system:
Criteria / Possible Points1. / Meets RFQ Criteria
a. Provided all necessary documents as outlined in the RFQ.
b. Provided how to order information.
c. Provided invoicing information.
d. Provided payment terms.
e. Any delivery or surcharges.
f. Provided return/exchange policy. / 10
10
10
10
10
10 / 60
2. / Dimension of Services
a. Provided quote for all items listed on the Unit Cost Chart.
b. Provided policy for timely delivery of goods to all areas. / 15
10 / 25
3. / Cost Reasonableness / 10 / 10
4. / HUB / 5 / 5
Total Possible Points / 100
Meets RFQ Criteria
The proposer has met all the requirements as outlined in the RFQ.
Dimension of Services
The proposer is able to provide the specific office supplies requested in the RFQ and able to deliver the supplies in a manner that fully meets the needs of each Workforce Center.
Cost Reasonableness
The price quotes contained in the proposal reflect reasonable costs for the items requested in the RFQ.
Historically Underutilized Business
The proposer is Historically Underutilized Business
VII. General Terms and Conditions
Solicitation and selection of proposals via this Request for Quote (RFQ) shall conform to relevant State and Federal laws and regulations and HOTWDB policies governing procurement of services.
· Any quote received after 4pm on November 30, 2012 will not be considered.
· The vendors will not commit the agency to purchase any goods/services, or to pay any costs incurred in the preparation of such responses.
· Training Solutions and Associates reserves the right to reject any or all offers, to waive any discrepancy to technicality and to split or make the award in any manner determined by Training Solutions and Associates to be most advantages.
· Training Solutions and Associates recognizes that prices are only one of several criteria to be used in judging an offer and Training Solutions and Associates is not legally bound to accept the lowest offer.
· Training Solutions and Associates reserves the right to accept or reject any or all quotes received, to cancel or reissue the RFQ in part or in its entirety; and to hold and accept any quote for a period of thirty (30) days after the response deadline.
· Training Solutions and Associates reserves the right to contact any individual, agencies, or employers who may have experience and/or knowledge of the vendor’s goods/supplies relevant performance, qualifications, etc., and to request additional information from any and all vendors.
· Bids may be withdrawn only by delivery of a written request by the agency prior to the date and time deadline specified in this request. Such requests must be signed by the authorized signatory
.
· Vendors shall not, under penalty of law, offer or provide any gratuities, favors or anything of value to any officer, member, employee or agent of the agency for the purpose of, or having the effect of, influencing favorable disposition toward their own bid or any other bid submitted hereunder.
· Vendors will exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interest of Training Solutions and Associates
· The contents of the bid may become contractually binding if the bid is selected for award. Failure of a vendor to accept this obligation may result in cancellation of the award.
· No plea of error or mistake shall be used by the successful vendors as a basis for release from its offer. Any damages accruing to the agency as a result of the vendor’s failure to enter into a contract may be recovered from the vendor.
· Vendors not selected for award of a contract may receive a debriefing to determine the reasons for non-selection if the debriefing is requested in writing to the contact person for this procurement within thirty (30) days of the date of award notification letter.
· The selected vendor shall devote such time to the preparations and performance of the project as is reasonably necessary for satisfactory performance.
· Training Solutions and Associates reserves the option to review and renew the contract annually for a total period not to exceed three (3) years without competitive procurement.
· The selected vendor and its employees ad agents shall act at all times in an independent capacity with regards to performance of services or work rendered pursuant to the contract. There shall be no employer-employee relationship between Training Solutions and Associates and the contractor.
· In the event that the selected vendor is unable to comply with any provisions of their proposal due to causes beyond their control (Force Majeure), the selected vendor will not be held liable.
· The selected vendor shall maintain the confidentiality of any and all records and information accessed or processed.
· All price/notations must be typewritten or printed in ink. No erasures or white out are permitted.
· It shall be understood that time is of the essence and in the event complete delivery is not made within the time or times set forth pursuant to this specification, damages will be sustained by Training Solutions and Associates and compensation for damages my be pursued by Training Solutions and Associates
· Any agreements may be terminated without cause by either party by giving thirty (30) days written notification to the other party. In the event that Training Solutions and Associates elects to abandon, indefinitely postpone, or terminate the agreement, Training Solutions and Associates shall make payments for all services performed up to the date that written notice was given in a prorated amount.
Attachment A
Quote Cover Page
Closing Date: November 30, 2012
Training Solutions and Associates is seeking quotes for Janitorial supplies
“Execution hereof is certification that the undersigned has read and understands the terms and conditions herein, and that the undersigned’s principal is fully bound and committed”
Company NamePhysical Address
City / State / Zip
Mailing Address
City / State / Zip
“Remit To” Address
City / State / Zip
Telephone: / () / FAX: / ()
Legal Status: / Corporation / Sole Proprietorship / Partnership / LLC
Other,
Contact Name: / Contact Person’s Number: / ()
Historically Underutilized Business (HUB): / Minority Owned
Woman Owned
Disabled Veteran
Local Business – if checked, the above signer certifies that the above business is located within the geographical boundaries of McLennan County and that all sales taxes generated based on this RFQ will be credited to that location in McLennan County.
Date Company Established / State Controller ID / Tax ID
Signatory Name / Title
Signature / Date
Attachment B
Certification
Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion
Lower Tier Covered Transaction
This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participant's Responsibilities. The regulations were published as Part Vii of the May 26, 1988, Federal Register (pages 19160-19211).
I. The prospective recipient of Federal assistance funds certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.
II. Where the prospective recipient of Federal assistance funds is unable to certify to any statements in this certification, such prospective participants shall attach an explanation to this proposal.
Name of Authorized Representative / TitleSignature / Date
Attachment C
Cost Proposal
The unit cost shall be all-inclusive, including all expenses (overhead, shipping, handling, delivery, restocking fees etc.) and other costs necessary. The following chart is provided as a guide to submitting the quote sheets. Vendors may recreate this form.
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Workforce Solutions Heart of Texas
RFQ – 112012 - OS
Unit Cost Chart
Commercial Can Liners / Order No. / Unit / Cost/Comments1. / 7-10 Gallon / Pack 1000 / JAG H2424-L / CASE
2. / 12-16 Gallon / Pack 1000 / JAG H2433-L / CASE
3. / 20-30 Gallon / Pack 250 / JAG H-3340-M / CASE
4. / 45 Gallon / Pack 250 / JAG H-4048-H / CASE
5. / 60 Gallon / Pack 200 / JAG H-3860-H / CASE
Cleaning Tools / Order No. / Unit / Cost/Comments
6. / Broom, Stick / PBL 136 / EA
7. / Broom, Push / PBL 20118 / EA
8. / Dusting Tool, flexible head, over head / RUB T120 / EA
9. / Dust Mitt (tool replacement) / RUB T199 / EA
10. / Dust Mop with handle / 24” Head/Frame/Handle / MMM M004 / EA
11. / Dust Mop replacement heads / MMM M005-R / EA
12. / Floor Scrub Brush with handle / MMM 8003-SK4 / EA
13. / Latex Disposable Gloves / GAX 355M / BX
14. / Magic Eraser (Mr. Clean) / PAG 43516 / CASE
15. / Mop Head Handles, plastic (tip only) / UNS 636 / EA
16. / Mop Heads 24 oz / UNS 2024C / EA
17. / Pumie Scouring Stick / UPM 12 / DZ
18. / Sponge/Scrubber / UNS 03006 / PK
19. / Toilet Bowl Brush / RUB 631000 WE / EA
20. / Trigger Spray and bottle / UNS 03010 / BTL
21. / Wiping/Cleaning Clothes / UFS N205CW05 / EA
Chemicals / Order No. / Unit / Cost/Comments
22. / Bleach / COX-02490 CT / CASE
23. / Disinfecting/De-odorizing Spray / RAC 76938 CT / CASE
24. / Furniture Polish / RAC 74035 CT / CASE
25. / Hand Sanitizer (to refill dispensers) / GOJ 9656-06 CT / CASE
26. / Metered Aerosol Air Sanitizers Refills – Clean N Fresh / WTB-32960TMCA / EA
WTB-32960TMCA / CT
27. / Multipurpose Antibacterial Cleaner / Betco Pine / SSH 11001 / EA
28. / Pink Lotion Soap / 4 Gal / DER 410 CT / CASE
29. / Pick Lotion Soap Dispenser (counter top) / Foam Soap Disp / CPM 26012 EA / EA
30. / Spot Remover (for carpets) / MMM 1022 / EA
31. / Window Cleaner / 12 Qts/Case / RTU CLR Image / Case
Paper Goods / Order No. / Unit / Cost/Comments
32 / Toilet paper – 96 per carton / 800 Rolls per case / MRC 16466 / CASE
33. / Facial Tissue (100 count per box) / 30 Boxes per case / GEP 48580 / CASE
34. / Receptacle Bags (BoBrick #270-12) / #77 / RB 270-12 / CASE
35. / Toilet Seat Covers / 10 Pack = 1 Case / KRS K2500 / CASE
36. / Tri-Fold Paper Towels / 485 / GEP 23000 / CASE
37. / White Roll Towels (for Rest Room) / 6/800’ 457 / KIM 50606 / CASE
Other / Order No. / Unit / Cost/Comments
38. / Batteries - Double A / EVE L 91BP-8 / PKG
39. / Batteries - Triple A / EVE L 91BP-4 / PKG 24
40. / Batteries - 9 Volt / IVR 44004 / PKG 24
41. / Batteries - C / IVR 22004 / PKG 24
42. / Batteries – D / IVR 33004 / PKG
43. / Front Door Mats / CWN NR-0035-Gy / EA
44. / Light Bulbs 60 / GEL 41028 / PKG 4
45. / Light Bulbs 75 / GEL 41032 / PKG 4
46. / Light Bulbs 100 / GEL 41036 / PKG 4
47. / 60 watt 96” Florescent Light Bulb / MBDE 6096 / CASE
48. / 32 watt 48” Florescent Light Bulb / MBDE T12-3248 / CASE
To be ordered for Board Meetings/Gatherings ONLY / Order No. / Unit / Cost/Comments
49. / Coffee, pre-measured packets, 12 cup / Pk 42 / PAG 06930 / CASE
50. / Creamer Packets / Pk 1000 / OFX 00022 / CASE
51. / Sugar Packets / Pk 2000 / OFX 50150 / CASE
52 / Sugar Substitute Packets / Pk 1500 / OFX 20008694 / BOX
53. / Wood Coffee Stirrers 5 ½ square (100 per box) / OFX STR-5 / BOX
54. / 8oz Foam Cups / DRC 8J8 / CASE
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