MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

Charter School or District: Hancock

CPR Onsite Year: 2011-2012

Program Area: Special Education

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 05/26/2012.

Mandatory One-Year Compliance Date: 05/26/2013

Summary of Required Corrective Action Plans in this Report

Criterion / Criterion Title / CPR Rating /
SE 20 / Least restrictive program selected / Partially Implemented
SE 24 / Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE / Partially Implemented
SE 32 / Parent advisory council for special education / Partially Implemented
SE 56 / Special education programs and services are evaluated / Partially Implemented
CR 11A / Designation of coordinator(s); grievance procedures / Partially Implemented
CR 12A / Annual and continuous notification concerning nondiscrimination and coordinators / Partially Implemented
CR 14 / Counseling and counseling materials free from bias and stereotypes / Partially Implemented
CR 17A / Use of physical restraint on any student enrolled in a publicly-funded education program / Partially Implemented
CR 24 / Curriculum review / Partially Implemented
CR 25 / Institutional self-evaluation / Partially Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 20 Least restrictive program selected / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of student records indicated that the Team does not consistently state why removing a student from the general education classroom at any time is considered critical to the student´s program and the basis for its conclusion that education of the student in a less restrictive environment, with the use of supplementary aids and services, could not be achieved satisfactorily.
Description of Corrective Action:
The Special Education Director will check each IEP to make sure that the student's IEP indicates why removing the student from the general education classroom at any time is critical to the student's program.
Title/Role(s) of responsible Persons:
Director of Special Education / Jenevra Strock / Expected Date of Completion:
10/31/2012
Evidence of Completion of the Corrective Action:
The IEP will reflect the detail describing the reasons why the student is not in the regular education classroom 100%.
Description of Internal Monitoring Procedures:
The Special Education Director will verify IEP 6 has been completed with detail information as to why the student is not 100% in the regular education classroom.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected / Corrective Action Plan Status: Approved
Status Date: 07/09/2012
Basis for Partial Approval or Disapproval:
The district submitted a corrective action plan that addresses the noncompliance identified by the Department.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Circulate a memo to all IEP Team chairpersons explaining that an IEP must state why removing a student from the general education classroom at any time is considered critical to the student´s program and the basis for its conclusion that the education of the student in a less restrictive environment, with the use of supplementary aids and services, could not be achieved satisfactorily. Submit a copy of the document initialed by IEP Team chairpersons by October 12, 2012.
Submit the results of an internal review of all IEPs developed since implementing the district-wide correction action to verify that IEPs explain why a student is being removed from the general education classroom. Include the number of IEPs reviewed, the number in compliance, the root cause of any non-compliance and the corrective actions the district will take to remedy any identified non-compliance. This progress report is due by February 15, 2013.
*Please note when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/12/2012
02/15/2013

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MA Department of Elementary & Secondary Education , Program Quality Assurance Services

Hancock CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of student records indicate that the district did not always send the Notice of Proposed School District Action (N-1) with the IEP to parents with a description of the action proposed, an explanation of why the agency is making the proposal, a description of other options that the district considered and reasons why those options were rejected, a description of evaluation procedures, tests, records, or reports the district used as a basis for the proposed action, and a description of any other factors that were relevant to the district's proposal.
Description of Corrective Action:
The Special Education Director will be responsible for filling out the N-1 page after each IEP meeting.
Title/Role(s) of responsible Persons:
Director of Special Education / Jenevra Strock / Expected Date of Completion:
10/31/2012
Evidence of Completion of the Corrective Action:
The IEP will reflect the completion of the N-1 for every IEP.
Description of Internal Monitoring Procedures:
The Special Education Director will be responsible for filling out the N-1 page after each IEP meeting.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE / Corrective Action Plan Status: Approved
Status Date: 06/29/2012
Basis for Partial Approval or Disapproval:
The district submitted a corrective action plan that addresses the noncompliance identified by the Department.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Circulate a memo to all appropriate staff explaining that the district must always send to parents the Notice of Proposed School District Action (N-1) with a description of the action proposed, an explanation of why the agency is making the proposal, a description of other options that the district considered and reasons why those options were rejected, a description of evaluation procedures, tests, records, or reports the district used as a basis for the proposed action, and a description of any other factors that were relevant to the district's IEP proposal. Submit a copy of the document initialed by staff by October 12, 2012.
Submit the results of an internal review of all IEPs developed since correction action to verify that the district sent the Notice of Proposed School District Action (N-1) that includes all content requirements with the IEP to parents. Include the number of IEPs reviewed, the number in compliance, the root cause of any non-compliance and the corrective actions the district will take to remedy any non-compliance. This progress report is due by February 15, 2013.
*Please note when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/12/2012
02/15/2013

6

MA Department of Elementary & Secondary Education , Program Quality Assurance Services

Hancock CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 32 Parent advisory council for special education / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of documentation and interviews indicated that for the past two years, the district has scheduled PAC meetings and invited parents but was not successful in establishing a parent advisory council on special education. The district also conducted an annual workshop on the rights of students and their parents and guardians under the state and federal special education laws.
Description of Corrective Action:
The Special Education Director will send out a survey to each Special Education parent. That survey will ask questions concerning the time/dates of PAC meetings, whether the parent is willing to be on the Council, and ask for imput about various aspects of the special education programs we offer. Then we will go over the data. Using that data, we will invite parents to attend a PAC meeting where we can set up a Council with officers and set a schedule to address overseeing program reviews.
Title/Role(s) of responsible Persons:
Director of Special Education / Jenevra Strock / Expected Date of Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
The surveys received back will be compiled and reviewed to direct our PAC meetings.
Description of Internal Monitoring Procedures:
The Director of Special Education will review the surveys and revolve the PAC meetings around the findings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 32 Parent advisory council for special education / Corrective Action Plan Status: Approved
Status Date: 07/09/2012
Basis for Partial Approval or Disapproval:
The district submitted a corrective action plan that addresses the noncompliance identified by the Department.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the survey the district will send to parents regarding the establishment of a Parent Advisory Council (PAC). Please submit this progress report by October 12, 2012.
Submit the results of the survey and a description of the district's efforts to establish a PAC. Include copies of:
1. the PAC officer list;
2. the PAC Bylaws ;
3. School committee agendas and minutes pertaining to consultation with the PAC, Agendas of PAC training sessions or meetings conducted by the district, documentation of other district efforts to support the PAC. This progress report is due February 15, 2013.
Progress Report Due Date(s):
10/12/2012
02/15/2013

7

MA Department of Elementary & Secondary Education , Program Quality Assurance Services

Hancock CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 56 Special education programs and services are evaluated / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of documentation and staff interviews indicated that the district does not regularly evaluate its special education programs and services.
Description of Corrective Action:
With the support of the PAC, the Special Educaiton staff will meet twice a year to review two programs or services. The team will meet by November 30 and February 26th each year.
Title/Role(s) of responsible Persons:
Director of Special Education / Jenevra Strock / Expected Date of Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
Each PAC meeting will be documented by invitaion, meeting notes, and member sign in sheets.
Description of Internal Monitoring Procedures:
The Director of Special Education will produce and send out the PAC meeting invitations, write the meeting notes and provide the sign in sheets for each meeting.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 56 Special education programs and services are evaluated / Corrective Action Plan Status: Approved
Status Date: 07/09/2012
Basis for Partial Approval or Disapproval:
The district submitted a corrective action plan that addresses the noncompliance identified by the Department.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the PAC meeting invitations and agenda, sign-in sheet (including the name and role of personnel involved) demonstrating the evaluation of special education programs and the participation of the PAC in this process. This progress report is due by October 12, 2012.
Please submit a copy of the evaluation report that includes the evaluation methods, findings and recommendations. This progress report is due by February 15, 2013.
Progress Report Due Date(s):
10/12/2012
02/15/2013

8

MA Department of Elementary & Secondary Education , Program Quality Assurance Services

Hancock CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 11A Designation of coordinator(s); grievance procedures / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of documents and interviews indicated that the district has not adopted and published procedures providing for prompt and equitable resolution of complaints alleging discrimination based on sex or disability for students and for employees.
Description of Corrective Action:
Coordinators for Title IX, Section 504, and Title II have been identified. The district is in the planning stages of adopting and publishing a grievance procedure for students and staff to resolve complaints of discrimination based on gender or disability. An adopted plan is expected to be implemented by fall 2012.
Title/Role(s) of responsible Persons:
Principal / Jeanne Filiault / Expected Date of Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
The Principal will post the grievance procedures on the school website.
Description of Internal Monitoring Procedures:
The Principal will verify that the grievance procedures are on the website and inform staff and students at the beginning of the school year of its location.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 11A Designation of coordinator(s); grievance procedures / Corrective Action Plan Status: Approved
Status Date: 07/09/2012
Basis for Partial Approval or Disapproval:
The district submitted a corrective action plan that addresses the noncompliance identified by the Department.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the new grievance procedures for staff and students to resolve complaints of discrimination based on gender or disability and the names of the coordinators for Title IX, Section 504 and Title II. This progress report is due by October 12, 2012.
Progress Report Due Date(s):
10/12/2012

9

MA Department of Elementary & Secondary Education , Program Quality Assurance Services

Hancock CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 12A Annual and continuous notification concerning nondiscrimination and coordinators / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of documentation and interviews indicated that district notices, written materials and other media do not specifically state that the district does not discriminate on the basis of race, color, national origin, sex, disability, religion, or sexual orientation.
Description of Corrective Action:
1. The Hanocck Elementary School does not offer vocational educational programming. At the point that this may become a consideration, a plan will be formulated to address the issue.
2. Notifications for students and staff regarding non-discrimination needs review for assurance that the standard is met. A review of all documentation will take place in the fall 2012 to ensure we are meeting the legal standard.
3. All materials (documents, email signatures and web site information) will be reviewed to ensure a non -discrimination statement is clear. This correction will be made in fall 2012.
Title/Role(s) of responsible Persons:
Principal / Jeanne Filiault / Expected Date of Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
All items (documents, email signatures and web site information) will have a non-discrimination statements.
Description of Internal Monitoring Procedures:
The Principal will monitor materials bi-annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 12A Annual and continuous notification concerning nondiscrimination and coordinators / Corrective Action Plan Status: Approved
Status Date: 07/09/2012
Basis for Partial Approval or Disapproval:
The district submitted a corrective action plan that addresses the noncompliance identified by the Department.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a sample notice that specifically states that the district does not discriminate on the basis of race, color, national origin, sex, disability, religion, or sexual orientation and a list of materials and publications that acontain the notice by October 12, 2012.
Progress Report Due Date(s):
10/12/2012
02/15/2013

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