Description of the Disaster

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DREF / Emergency Appeal (select / delete as appropriate)n° MDRxx123 / Glide n° XX
For DREF; Date of issue: X Month Year
For Emergency Appeal: Date of launch: X Month Year
(select / delete as appropriate) / Expected timeframe: X months, Expected end date: Month Year; if the operation (appeal) timeframe is extended, indicate here to XX months and therefore ending at XX Month, Year. (delete this timeframe extension reference if not applicable).
DREF allocated: CHF XX; Appeal budget: CHF XX; if the appeal budget is revised (increase / decrease), indicate here to CHF XX. (delete this budget revision reference if not applicable).
Total number of people affected: / Number of people to be assisted:if the total number of beneficiaries is revised, indicate here to XX. (delete this revised number of beneficiaries reference if not applicable)
Host National Society(ies) presence (n° of volunteers, staff, branches):
Red Cross Red Crescent Movement partners actively involved in the operation:
Other partner organizations actively involved in the operation:

A. Situation analysis

Description of the disaster

[Provide a summary of the situation based on theinformation available at this time, including the type of disaster, the location, the scope/size, the damage caused, the numbers of the affected population and how the situation has developed or evolved. Include the actual and potential needs and problems faced by the affected population.

If this operation is to prepare for an imminent crisis, provide as detailed information as possible on the pending event, including the expected dates and likely areas of impact, the number of people who are likely to be affected and the expected effects of the event]

Note: An initial Emergency Plan of Actionfor DREF is likely to be based on the limited assessment information available at this time but the National Society should carry out further assessment during the operation and revise the operational plan as necessary.

Summary of the current response

Overview of Host National Society

Summarise the action already taken by the National Society to respond to the disaster. Include any information about their work in the country that is relevant for the management of the operation: core activities of the NS, previous experience and capacity, previous DREF operations, DM training, contingency planning, pre-positioning of stocks etc. that has allowed the NS to respond rapidly and appropriately.

Overview of Red Cross Red Crescent Movement in country

Describe the IFRC presence in-country and/or the region, what any partner National Societies and the ICRC are doing / planning, and Movement coordination mechanisms in place.

Movement Coordination

For Emergency Appeals, include the expected or planned processes or protocol for coordinating RCRC Movement support to and implementation of the operation.

Overview of non-RCRC actors in country

In available at this stage of the operation, describe what others are doing (Government, Civil Protection/Defence, Military, UN, INGOs, local NGOs) and any coordination mechanisms in place, such as clusters or government coordinating body.

Needs analysis, beneficiary selection, risk assessment and scenario planning

[This section should include a summary of the emergency assessment data on the immediate needs of people affected at the time of the request and other potential emergency needs on which the relief operation will be based. In case of imminent crisis indicate most likely needs. The source of the data should be indicated (i.e. RCRC assessment, government figures, and otherorganisations’ figures]

[Give the likely evolution of the situation based on forecasts and if possible and applicable, include a description of the best, middle, and worst case scenarios for the following weeks.]

Risk Assessment

[Summarize any known or anticipated risks which might impact on the implementation of the operation (i.e. the security situation, state of the roads and difficulty of access) and then give the mitigation action that the National Society will take to limit the effects of these risks].

B. Operational strategy and plan

Guidance: This plan should be prepared by the National Society, with support from the Secretariat technical departments and support services. It should be developed in stages as necessary and revised as more information becomes available or the situation changes.

There are 9 sections in a full emergency plan of action: Early warning and emergency response preparedness (for response to imminent crisis) Needs assessment, monitoring and evaluation (areas common to all sectors), Health & Care; Water Sanitation & Hygiene Promotion; Shelter & Settlements; Food Security, Nutrition & Livelihoods, Restoring Family Links, Disaster Preparedness & Risk Reduction (DPRR) andNational Society Capacity Building (NSCB). For a DREF Operation Planof Action DPRR (not eligible for inclusion in a DREF operation) and NSCB (only to be considered a secondary or indirect outcome of the DREF operation) should not be included.For the initial plan of action for an operation to be covered by an Emergency Appeal it is unlikely thatplans forDPRR and NSCB will be developed at that point, but they should be developed in the more detailed Emergency Plan of Action as it evolves.

The outcomes and outputs chosen for each sector should be linked to the detailed needs assessment information which should be given in the needs analysis at the beginning of each sector.If the detailed needs assessment has not yet been completed, the needs will be estimated based on the information available. The actual sectors of intervention are obviously an operational decision taken by those on the ground, and should be developed as relevant to the operation.Sectors that are not relevant may be removed from the plan.

Refer to Annex 1 for a menu list (examples) of outcomes and outputs by sector. These have been developed for both Emergency Appeal and DREF Plan of Action, so appropriate examples chosen will reflect the emergency response covered by DREF: meeting immediate needs.

Each element can be modified or removed as needed.
Wherever there are objectives or activities which are not covered by the standard “menu”, new statements should be written, but in the same simple and concise style of the standard statements.

Note: Cash Transfer or Based Programming

Unconditional and conditional cash and voucher based distributions can be an effective way of meeting a range of diverse and immediate needs that promotes dignity, choice for disaster affected populations and supports local markets and economies to recover quicker. They are often most appropriate and effective when used in combination with in–kind goods and services.

As unconditional cash distributions are multi-sectoral in nature, they should be included in the ‘Common to all areas’ section. For conditional cash distributions, these are given to meet a specific set of needs and therefore should be planned for in the relevant sectoral area. For example if you are providing vouchers to be encashed at a local seed fair these should be planned for in the Food Security, Nutrition and Livelihoods section. If you are providing a cash grant to a household that is conditional on completion of an emergency shelter this should be planned for in the Emergency Shelter and Non-Food Items section.

Overall objective

[Give a short summary of the overall objective of the operation, including preparedness for imminent crisis if appropriateor why the National Society is concentrating on certain sectors only if relevant. One suggestion given as an illustrative example is:The disaster-affected population’s survival and immediate needs are met through the provision of food and non-food items for xxxxx households.

Provide a summary of the overall target population for the operation (detail to be given by sector below].

Proposed strategy

[Explain how the National Society will ensure that the operation meets the immediate needs of most vulnerable affected people, including how it will:

Carry out continuous needs assessment and analysis
Ensure integrated programming between sectors
Promote early recovery].

Note on assessment:The Federation is increasingly asked to identify or generate more accurate beneficiary data and information. You should indicate the approach to continuous assessment and analysis:

How will further assessment be carried out?
How will we be accountable to the people we reach, how will we consult with beneficiaries, including what feedback mechanisms will be put in place
How will we include beneficiary participation, building on local capacities and knowledge
How we will ensure that specific needs are taken into consideration in relation to gender, ethnicity, age, disability, people living with HIV/AIDS, or other factors that may increase vulnerability[1]

Refer to the Sphere standards and how they have been considered and respected in the proposed response.

Operational support services

This section should summarize areas necessary for key functions that support the overall operation, i.e. (processes common to supporting the implementation of all sectors – Human resources; IT; Logistics; Administration, Finance; PMER; Communications; Security; Resource mobilization) Individual support areas may choose to develop their own, internal more detailed planning (logframe / activity planning) documents, but these would not normally be included here.

Human resources

Consider personnel needed to complete the operational plan – this can be volunteers, NS staff, surge capacity i.e RDRT/RITs, consultants, IFRC country/regional staff, delegates, etc..Based on the specific operation, specify and reflect projected HR needs and include the costs in the operational support budget.

NOTE: administrative costs of permanent staff, including salaries, or costs related to the maintenance of permanent office structures, either of the National Society or Federation offices are not eligible for cover by DREF. The DREF will cover the costs of volunteers mobilized for the operation, including insurance, travel costs and per diems and travel costs for permanent staff directly supporting the operation and/or the costs of temporary staff recruited to support the operation..].

Logistics and supply chain

[Logistics planning to support the operation including procurement should be discussed and agreed on with the Federation logistics representatives to ensure the fastest solution is found and budgeted with their support to ensure good practice and accountability.

Provide bullet point information on:

Procurement plans
Warehouse and storage plans
Transport and fleet needs].

Quick links

Emergency Items Catalogue 2009
Logistics Standards Online
Procurement Portal

Information technologies (IT)

Includethe cost of communications (telephone etc.) in the operational support budget

Note: The purchase of computers, telephones, printers etc. are not eligible for a short-term DREF operation and specific approval should be requested before including this in a DREF budget.

Communications

Give a brief summary of how the National Society and the Federation will use the media to promote the operation and the profile of the National Society and include costs in the operational support budget.

Security

Indicate any potential security issues and how the National Society or the Federation will handle them.

Planning, monitoring, evaluation, & reporting (PMER)

[Monitoring and Evaluation: Indicate how monitoring of the implementation will be carried out and whether an evaluation, beneficiary satisfaction survey, lessons learned workshop are planned. (Refer to Annex 2 for a template for a DREF operation monitoring report)

Indicate here any support that will be provided to monitoring and evaluation of the operation, for example:

Monitoring or Evaluation training for the National Society staff or volunteers;
Lessons-learned workshop;
Technical support from the IFRC Zone or country)

Include the costs of the planned activities in the operational support budget.

Administration and Finance

National Society and Federation operational administrative support and office costs and financial charges should detailed (avoid lump sums) and included in the operational budget

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C. DETAILEDOPERATIONAL PLAN

Refer to Annex 1 -8 for a menu list of standard sectoraloutcomes, outputs, indicators, means of verification and activities. Note: the week / month timelines in the main sectoral tables below should be added to or amended to fit the operation. It is assumed that the first week / month represents the initial start of the operation.

Early warning & emergency response preparedness

Use this section for activities planned during preparedness for imminent crisis

Outcome 1:
Output 1.1
Activities planned
Output 1.2
Activities planned

Quality programming / Areas common to all sectors

Use this section to include multi-sectoral activities that improve the quality of your programme. Include elements from the programme cycle such as needs and capacity assessments, rapid assessments for markets, planned and budgeted monitoring and evaluation activities and learning opportunities, unconditional cash transfer programming, and activities relating to any cross-cutting issues such as gender, PLWHA, age, disabilities and the environment.

Outcome 1:
Output 1.1
Activities planned Week/ Month / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 / 11 / 12 / 13 / 14 / 15 / Add week / month columns as needed
Output 1.2
Activities planned Week/ Month / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 / 11 / 12 / 13 / 14 / 15 / 16
Outcome 2
Output 2.1
Activities planned Week/ Month / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 / 11 / 12 / 13 / 14 / 15 / 16
Output 2.2
Activities planned Week/ Month / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 / 11 / 12 / 13 / 14 / 15 / 16

Health & care

(Remove if not applicable)

Needs analysis: Provide a short description of the anticipated (if at initial assessment stage) or confirmed needs (following detailed needsassessment)in this sector which the PoA will seek to meet. Summarize from the needs analysis section above with any sector specific detail.

Population to be assisted: Provide a short summary of the target population (the number, location etc), including the selection criteria as they apply to their perceived or confirmed vulnerabilities and the sector. Include how they will or have been consulted and to what degree they have or will participate in the program implementation. Summarize from the needs analysis section above with any sector specific detail.

Outcome 1:
Output 1.1
Activities planned Week/ Month / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 / 11 / 12 / 13 / 14 / 15 / 16
Output 1.2
Activities planned Week/ Month / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 / 11 / 12 / 13 / 14 / 15 / 16
Outcome 2
Output 2.1
Activities planned Week/ Month / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 / 11 / 12 / 13 / 14 / 15 / 16
Output 2.2
Activities planned Week/ Month / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 / 11 / 12 / 13 / 14 / 15 / 16