Ordinary Council MinutesMonday, 17 February 2003
1.Present
Mayor Peter Davis
Cr Robert Richardson
Cr Jill Parker
Cr Geoff Cibich
Cr Margaret Tilsner
Cr Michael Bascombe
Cr Eric Russell
Cr Christine Heath
Cr Malcolm Catt
Mr Ian Burfitt - Chief Executive Officer
Mr Peter Southam - Director Operations Services
Mr Geoff Dodd - Director of Corporate and Community Services
Ms Nicole Carter - Minute Secretary
2.Opening Prayer
“Almighty God, We humbly ask you to bless the work of this Council, direct and prosper its deliberations to the advancement of your message and the true welfare of the people of this City.”
3.Apologies
Cr Allan Reynolds
Cr Mark Goold
4.Minutes of the Previous Meetings
1 / CO 03/0038 / Confirmation of the Minutes of the Previous MeetingMoved: / Cr Bascombe / Seconded: / Cr Cibich
That the Minutes of the Previous Ordinary Council Meeting held on Monday, 20 January 2003 as per copies supplied to members be confirmed as a true and correct record of that meeting.
Carried
5.Business Arising from the Minutes
Nil
6.MOTION ON THE TABLE
Nil
7.PETITIONS and DEPUTATIONS
Following the Eyre Peninsula Water Catchment Management Board’s February 25th meeting in Wudinna, the EPWCMB have been invited to provide a deputation at an Ordinary Council meeting.
Councillors who would like to attend the meeting to be held in Wudinna, should contact the City Council’s Chief Executive Officer.
8.NOTICES OF MOTION
Nil
9.COMMUNITY QUESTION TIME
Nil
10.ELECTED MEMBERS REPORTS
10.1.Mayoral Report
Nil
10.2.Deputy Mayor’s Report
Nil
10.3.Councillors Reports
Nil
10.4.Mayor’s Correspondence
10.4.1.Brochures and Newsletters
10.4.1.1.Economic Reform Australia, Volume 3, Number 3, Jan-Feb 2003
10.4.1.2.Clair Correspondence – January 2003, Issue No 29
10.4.1.3.South Australian Housing Trust, Annual Report 2001-2002
10.4.1.4.South Australian Housing Trust, Trust in Focus 2001-2002
10.4.2.Correspondence Received by the Mayor
10.4.2.1.Mr Barry Wakelyn MP
Responding to Mayor Davis correspondence discussing oil, a visit of the US, Iraq and hostilities.
10.4.2.2.Port Pirie Regional Council, Mayor & Mayoress Madigan
Invitation to the 50th Anniversary of the Proclamation of Port Pirie as South Australia’s first Provincial City.
10.4.2.3.Libraries – Government of SA
Invitation to the launch of
10.4.3.Correspondence Sent by the Mayor
10.4.3.1.Her Excellency Marjorie Jackson-Nelson AC, CVO, MBR
An invitation to the formal opening of Foreshore Redevelopment.
10.4.3.2.Mr Barry Wakelin, MP
Discussion on energy sources, oil and multiculturalism.
1 / CO 03/0039 / Receival of Mayor’s CorrespondenceMoved: / Cr Tilsner / Seconded: / Cr Bascombe
That the Mayor’s Correspondence be received.
Carried
11.QUESTIONS FROM COUNCILLORS
11.1.To His Worship the Mayor re his report
Nil
11.2.To the Deputy Mayor re her report
Nil
11.3.To Administration Staff on legal procedures and general administrative matters
Nil
12.REPORTS OF COMMITTEES
12.1.General Purposes Committee
12.1.1.Reports and Recommendations of the General Purposes Committee meeting held on Monday 10th February 2003.
1 / CO 03/0040 / Reports and Recommendations of the General Purposes Committee meeting held on Monday 10th February 2003.Moved: / Cr Russell / Seconded: / Cr Catt
That the reports and recommendations of the General Purposes Committee meeting held on Monday 10th February 2003, be adopted as recommended by that Committee.
Carried
13.REPORTS OF STATUTORY COMMITTEES
Nil
14.REPORTS OF ADVISORY COMMITTEES
14.1.Minutes of the Tacoma Steering Committee held on Thursday 5th December 2002 – previously circulated
14.2.Informal minutes of the International Relations and Friendship Committee meeting held on Thursday 9th January 2003 (quorum was not achieved) – previously circulated
14.3.Minutes of the Development Assessment Panel meeting held on Monday 13th January 2003 – previously circulated
14.4.Minutes of the Development Assessment Panel meeting held on Monday 3rd February 2003 – previously circulated
14.5.Minutes of the International Relations and Friendship Committee meeting held on Thursday 6th February 2003 – previously circulated
1 / CO 03/0041 / Adoption of Reports of Advisory CommitteesMoved: / Cr Parker / Seconded: / Cr Richardson
That the recommendations of the Advisory Committee items 14.1 to 14.5 inclusive be adopted.
Carried
15.REPORTS OF COMMUNITY COMMITTEES
15.1.Minutes of the Tourism Eyre Peninsula meeting held on Friday 15th November 2002
15.2.Minutes of the Eyre Regional Health Service meeting held on Tuesday 26th November 2002
15.3.Minutes of the Tourism Eyre Peninsula meeting held on Tuesday 10th December 2002
15.4.Minutes of the Eyre Regional Development Board Inc meeting held on Thursday 23rd January 2003
1 / CO 03/0042 / Receival of Reports of Community CommitteesMoved: / Cr Richardson / Seconded: / Cr Heath
That the Reports of Community Committees items 15.1 to 15.4 be received.
Carried
16.REPORTS OF OFFICERS
16.1.Chief Executive Officer – Action Report
1 / CO 03/0043 / Receival of the Chief Executive Officer’s Action ReportMoved: / Cr Tilsner / Seconded: / Cr Russell
That the Chief Executive Officer’s Action Report for January 2003 be received.
Carried
16.2.Chief Executive Officer – Ordinary Report
16.2.1.Port Lincoln Skate Park
1 / CO 03/0044 / Skatepark – Walker Contractor P/L (SK8CON)Moved: / Cr Bascombe / Seconded: / Cr Richardson
That the City of Port Lincoln authorise the appointment of Walker Contractor P/L trading as SK8CON, as the successful tenderer for the construction of the Port Lincoln Skatepark at a cost of $176,923.03, being that segment of the overall project which has development approval.
That the necessary contract documentation be prepared and the Mayor and Chief Executive Officer be authorised to sign and seal the necessary documentation.
Carried
Councillor Tilsner expressed her wish for records to show her vote against this motion.
16.2.2.City Council Financial Trends 1995-2002
Reports showing Council’s working capital, assets, reliance on outsourced funds, expenditure, operational costs etc were provided for Councillors perusal.
1 / CO 03/0045 / Receival of the Chief Executive Officer’s Ordinary ReportMoved: / Cr Parker / Seconded: / Cr Catt
That the Chief Executive Officer’s Ordinary Report be received.
Carried
16.3.Director Corporate and Community Services – Ordinary Report
16.3.1.Road Closure – Baudin Place and Lincoln Highway
1 / CO 03/0046 / Baudin Place and Lincoln HighwayMoved: / Cr Richardson / Seconded: / Cr Bascombe
That Council notify Hennig and Co. Pty that under the Roads (Opening and Closing) Act 1991 it is prepared to commence a road process to close the roads marked A, B, C, D adjoining Allotment 593 FP 179005 and Allotment 3 DP 12911 on Baudin Place and Lincoln Highway as shown on the preliminary plan attached to this report.
And the said land is offered to the adjoining owners A & G Blaslov at certified valuation subject to a road process order being issued.
That all costs associated with the road closure be borne by the applicants.
That the Mayor and Chief Executive Officer be authorised to sign and apply the Council Seal to all documentation associated with the road closure and contract of sale.
Carried
16.3.2.Lease over Community Land – Ravendale Community Sporting Centre
Councillor Richardson expressed his concerns and voted against the below motion regarding Ravendale Community Sporting Centre’s lease of community land.
1 / CO 03/0047 / Ravendale Community Sporting Centre – Lease on Community LandMoved: / Cr Bascombe / Seconded: / Cr Parker
That under Section 202 of the Local Government Act 1999 Alienation of community land by lease or licence Council grants the Ravendale Community Sports Centre a lease over portion of the land adjacent to the Port Lincoln Hockey Association leased land and the Ravendale playing field, subject to a community club being built on the land within four years from the date of issue of the lease.
That the lease expires on the 30th June 2024 with a right of renewal upon written application to the Council.
That the Mayor and Chief Executive Officer be authorised to sign and apply the Council seal to the lease document.
Carried
1 / CO 03/0048 / Receival of the Director Corporate and Community Services Ordinary Report
Moved: / Cr Russell / Seconded: / Cr Catt
That the Director Corporate and Community Services Ordinary Report be received.
Carried
16.4.Senior Development Officer – Ordinary Report
16.4.1.Liquor Licence – Flinders Theatre
16.4.1.1.Correspondence
16.4.1.2.Prior Application
1 / CO 03/0049 / Flinders Theatre and Flix Café – Liquor LicenceMoved: / Cr Bascombe / Seconded: / Cr Tilsner
That the application for a liquor licence for the theatre in general including the stage, foyer and theatre seating areas, both lower and upper not be supported. The decision is based on the following:
1.The facility is primarily used by children and youth of the community, as such there is a community expectation that the facility should provide a safe family environment for all sectors of society to use without alcohol.
2.There are numerous facilities within the City of Port Lincoln for the entertainment of adults where alcohol is available.
3.Car parking is noted as already congested in the area of this facility, further to this, the developer has not stated how it is intended to resolve this issue.
4.The issue of separation of the usages is not noted by the developer.
5.Issues of fire egress issues have not been resolved.
Issues of security of the facility have not been adequately addressed.
Carried
1 / CO 03/0050 / Receival of the Senior Development Officer’s Ordinary Report
Moved: / Cr Cibich / Seconded: / Cr Heath
That the Senior Development Officer’s Ordinary Report be received.
Carried
16.5.Human Resource Officer – Ordinary Report
16.5.1.Gainshare
16.5.2.Calculations
16.5.3.Payment
16.5.4.Future Gainshare
1 / CO 03/0051 / Gainshare Payment 2001/2002Moved: / Cr Bascombe / Seconded: / Cr Parker
That Council approve the payment of 2001/2002 Gainshare as calculated, and as per City of Port Lincoln Enterprise Bargaining Agreements.
Carried
1 / CO 03/0052 / Receival of the Human Resource Officer’s Ordinary Report
Moved: / Cr Richardson / Seconded: / Cr Parker
That the Human Resource Officer’s Ordinary Report be received.
Carried
16.6.Family Links Worker – Ordinary Report
1 / CO 03/0053 / Receival of the Family Links Worker Ordinary ReportMoved: / Cr Tilsner / Seconded: / Cr Heath
That the Family Links Worker Ordinary Report be received.
Carried
17.CORRESPONDENCE For Decision
17.1.Mr CWG Nicholls
1 / CO 03/0054 / 22 Washington StreetMoved: / Cr Bascombe / Seconded: / Cr Catt
That the City of Port Lincoln advise Mr CWG Nicholls that due to the limited size of the site of 22 Washington Street that it is considered unsuitable for the development of the Port Lincoln Skatepark and therefore his kind offer to lease such site to the City Council is unacceptable.
Carried
17.2.Port Lincoln Netball Association Inc
1 / CO 03/0055 / Netball Facilities and Ravendale Sporting ComplexMoved: / Cr Bascombe / Seconded: / Cr Parker
That the City of Port Lincoln advise the Port Lincoln Netball Association of its agreement and support of Netball facilities to the Ravendale Sporting Complex.
That a “Proposed Memorandum of Understanding” be prepared in relation to the development of netball facilities at Ravendale to occur within the 2004/05 and 2005/06 financial years.
Carried
Councillors Heath and Tilsner requested that the record show, their vote against the motion for the Port Lincoln Netball Association.
17.3.Jim White
1 / CO 03/0056 / City Bus Operations – Route ChangesMoved: / Cr Heath / Seconded: / Cr Tilsner
That the requested route changes to the City Bus Operations as suggested by Mr Jim White be accepted.
Carried
1 / CO 03/0057 / Receival of the Chief Executive Officer’s Correspondence for Decision Report
Moved: / Cr Bascombe / Seconded: / Cr Catt
That the Chief Executive Officer’s Correspondence for Decision Report be received.
Carried
18.CORRESPONDENCE FOR INFORMATION
18.1.Jon Stanhope MLA
Thankyou from Canberra
18.2.Spencer Gulf Cities Association
Meeting Agenda 16/02/2003
18.3.Mayor Leslie Purdom
2003 Mayoral Challenge
18.4.Government House
Official opening of Foreshore Stage 1
18.5.Hon John Hill
Water Desalination Plant
18.6.EPCWMB
Meeting
18.7.Passenger Transport Board
Passenger Transport Infrastructure
1 / CO 03/0058 / Receival of the Chief Executive Officer’s Correspondence InformationMoved: / Cr Heath / Seconded: / Cr Parker
That the Chief Executive Officer’s Correspondence for Information Report Items 18.1 to 18.7 (GCI 1/203 to GCI 7/203) inclusive be received.
Carried
19.TABLED PUBLICATIONS AND CIRCULARS
19.1.Here for Life Inc – Annual Report 2002
19.2.Review of Pricing Arrangements in Residential Care – Context of Review
19.3.Review of Pricing Arrangements in Residential Care – Call for Submissions
19.4.Local Government Focus – Volume 19, Number 1, January 2003
19.5.Well & Good – Issue One
19.6.Heritage South Australia – January 2003, Number 22
19.7.Port Lincoln Information Centre – January 2003 Statistics
1 / CO 03/0059 / Receival of Tabled Publications and CircularsMoved: / Cr Cibich / Seconded: / Cr Heath
That Tabled Publications and Circulars items 19.1 to 19.7 inclusive be received.
Carried
20.CHANGES OF OWNERSHIP
1 / CO 03/0060 / Changes of OwnershipMoved: / Cr Bascombe / Seconded: / Cr Russell
That the Chief Executive Officer be authorised to make the necessary changes to the assessment record.
Carried
21.Confidential Matters Pursuant to Section 90 (3)(C) of the Local Government Act 1999
1 / CO 03/0061 / Confidential Order – Contract for Sale of LandMoved: / Cr Richardson / Seconded: / Cr Russell
That an order pursuant to Section 90 (2) of the Local Government Act 1999 that the public, with the exception of the Chief Executive Officer, Director Corporate and Community Services, Director Operations Services and Executive Assistant, be excluded for attendance at so much of the meeting, as is necessary to receive, discuss or consider in confidence information concerning the sale of proposed allotment 41 Depot Lane, be issued on the grounds contained within:
Section 90 (3)(c) information that would if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business, or prejudice the commercial position of the Council.
Carried
21.1.Lot 41 Depot Lane
The Chief Executive Officer advised that a signed contract for the sale of the proposed allotment 41 Depot Lane had been negotiated by Elders Ltd with Mr S Rowland for the purpose of development of a freight depot on the site. The contract was subject to a deposit of $10,000, issue of deposited title for the land, development approval being issued and settlement in April 2003.
1 / CO 03/0062 / Lot 41 Depot LaneMoved: / Cr Bascombe / Seconded: / Cr Russell
That Council accept the offer by Mr S Rowland for the purchase of Lt 41 Depot Lane, Port Lincoln.
That Council authorise the Mayor and Chief Executive Officer to sign and seal the contract documentation for the sale of Lot 41 Depot Lane, Port Lincoln at a sale price of $200,000 plus GST.
Carried
1 / CO 03/0063 / Reopening of meeting to public
Moved: / Cr Richardson / Seconded: / Cr Russell
That the confidential order be lifted and the meeting be reopened to the public.
Carried
22.Urgent Business Without Notice
22.1.Director Operations Services –Ordinary Report
22.1.1.Tenders
1 / CO 03/0064 / Compost Material at Resource Recovery CentreMoved: / Cr Russell / Seconded: / Cr Catt
That Council accept the tender by DK Quarries to remove the heaps of compost at the Resource Recovery Centre for the tendered amount of $5,500 including GST.
Carried
1 / CO 03/0065 / Receival of the Director Operations Services Ordinary Report
Moved: / Cr Bascombe / Seconded: / Cr Heath
That the Director Operations Services Ordinary Report be received.
Carried
22.2.Kurara Road Lighting Report
1 / CO 03/0066 / Kurara Road Lighting ReportMoved: / Cr Bascombe / Seconded: / Cr Heath
That Council staff check with ETSA on the status of the Kurara Road Lighting Report which was to contain planning, design and costing information.
Carried
22.3.Business Activities within a Residential Area
A request for the City Council’s Senior Development Officer to follow up on allegations of business activities taking place from residential premises in Casuarina Grove, (as a matter of urgency), was put forward by Councillor Bascombe. Reports have been made of mechanical works taking place on CFS and SES vehicles within a shed adjoining a residence on Casuarina Grove.
22.4.Desalination Plant
Councillor Tilsner enquired on Councillors interest in visiting the desalinisation plant.
22.5.Water Restrictions
1 / CO 03/0067 / Water Restrictions – Alteration of hoursMoved: / Cr Bascombe / Seconded: / Cr Tilsner
That the City Council lobby the Water Catchment Management Board to alter the water restriction hours to 7am to 7pm, commencing from 21st March.
Carried
22.6.Water Restrictions
Councillor Russell raised the possibility of tying the commencement and conclusion dates of water restriction season, with daylight savings. Councillor Russell to draft a report summarising this initiative.
22.7.Prickly Acacia Paradoxa
Councillor Richardson introduced a letter from Nancy Follop regarding the Prickly Acacia, providing information on the introduction of this species to the Port Lincoln area and stating that the species is not an Australian Native, having been made available in matchboxes at One Guinea per box during the 1860’s.
1 / CO 03/0068 / Prickly Acacia – Identification of OriginMoved: / Cr Russell / Seconded: / Cr Richardson
That the City Council determine from where Prickly Acacia originated by enquiring with the South Australian Herbarium, the date at which Acacia Paradoxa was identified within South Australia and compare that date to South African identification.
Carried
23.Next Meeting
Monday 17th March 2003 at 7.30pm
24.Closure
The meeting was closed at 8.48pm
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