Derry City and Strabane District Peace IV Partnership Board

Minutesof Meeting

Meeting Date:Tuesday 13th December 2016

Time: 10am – 12 noon

Venue:Strabane Enterprise Centre

1. Meeting Opening

1.1 Welcome & Apologies:

The Chair welcomed all members to the meeting. Sue also welcome to new elected members to the Board, Cllr Eric McGinley and Ald David Ramsey.

Attendees:

Kevin O’Connor / DCSDC / Cllr Colly Kelly / Sinn Féin
Sue Divin / DCSDC / Cllr Christopher Jackson / Sinn Féin
Mary Claire Kerlin / DCSDC / Cllr Karina Carlin / Sinn Féin
Cllr Gus Hastings / SDLP / Cllr Ruairi McHugh / Sinn Féin
Ald Drew Thompson / DUP / Cllr Eric McGinley / Sinn Féin
Paul Donnelly / DEARA / Ald Thomas Kerrigan / DUP
Maura O’Neill / WHSCT / Ald David Ramsey / DUP
Gearóid Ó hEára / An Gaeláras Ltd / Cllr John Boyle / SDLP
Dairine McGarrigle / Dept of Communities / Mr Gerard Deeney / NIHE
Ivor Morton / PSNI / Paul Gallagher / Strabane Area Trade Union
Margaret McLaughlin / Dennett Interchange / Teresa Stewart / Strabane A.Y.E.
Conal McFeely / Creggan Enterprise / Agnieska Luczak / Polish Abroad
Stephen Quigley / EA / Samantha Traynor / NWRC
Willie Lamrock / YMCA / Maureen Hetherington / The Junction
Cllr Elisha McCallion / Sinn Féin / Aggie Luczak / Polish Abroad
Cllr Martin Reilly / SDLP / Anne McTaggart / YouthActionNI
Catherine Cooke / FWIN / Alison Wallace / Waterside NP
Cllr David Ramsey / DUP / Cllr martin Reilly / SDLP

1.2 Declarations of Interest

No declarations of interest.

1.3Minutes

The minutes of the social partners and statutory partners previous meeting on11 November 2016were held to be an accurate record and were adopted.

Proposed: Colly KellySeconded: Gus Hastings

2. Update from Operational Steering Group 1/12/16

2.1 WorkPlan for Project Mobilization/Management

Sue informed members that in order to balance out the number of social partners on the Partnership Board, 2 more elected representatives have now been nominated onto the partnership board. The Chair welcomed Eric McGinley, Sinn Féin and David Ramsey, DUP.

Members were informed that a further 2 staff posts within the Secretariat have now been advertised pre-Christmas.

Colly nominated Eric to sit on the Operational Steering Group. Conal nominated himself for the Shared Spaces Steering Group and Drew nominated David Ramsey to the Children and Young People Steering Group.

2.2 Work plan Communication

The Secretariat has met with the marketing team. A separate domain will be created for the PEACE IV programme. All workplans has been uploaded onto the website. Once approved minutes will also be uploaded along with Board member contacts. Paul Donnelly asked what the protocol was if a board members were receiving requests from members of the public. Sue advised to direct all enquiries through the secretariat.

Sue also informed the board that the branding and promotion of the programme had been agreed but will be held onto an agreed Letter of Offer is received. The staff will work with the marketing team to develop a communication plan for the programme and will work with in-house statisticians to develop a Monitoring and Evaluation plan.

3. Update from Children and young People Steering Group – 22/11/16

3.1Nomination to Steering Group of youth and mental health statutory representative

Members were informed that an open call for youth representation on the Partnership Board was circulated at the end of November with a closing date of Monday 9 January. All members were asked to circulate through their networks

The area of Mental Health and Emotional Well Being was an expertise missing from the steering group. Maura O Neill was to seek representation for that area on the steering group which is currently being approved by the trust.

3.2 Policy clarification re: Permanent Deputisation

Sue informed members that legal advice had been sought on this issue and that permanent deputisation from statutory partners can count as part of the quorum on steering groups. Memorandum of Agreement will be adapted to reflect these changes.

Ivor Morton (PSNI) asked members to agree for the permanent deputisation of Michael Gahan onto the Children and Young People Steering Group.

Proposed: Martin ReillySeconded: John Boyle

4. Update from Shared Spaces Steering Group – 23/11/16

Board members were made aware that an additional 2 members have been appointed to this steering group which were Gerard O Neill, DEARA and Nikku Yau, Sai Pak.

Members were also were informed that under this steering group they may face higher levels of Conflict of Interest particularly in relation to the Interface Intervention programme and the Waterside Shared Villages and that the Operational Steering group had suggested if the Conflict of Interest was extensive that an alternative group would be responsible for the procurement exercise.

Members were asked if the Creative Youth Zone programme could be moved to the Children and Young People Steering group for discussionfor the purposes of officers not attending both steering groups and for relevance to theme.

Proposed: Gus HastingsSeconded: Maureen Hetherington

5. Update from Building Positive Relations Steering Group – 29/11/16

Sue made members aware that there was a gap in rural representation on this steering group. Ruari McHugh agreed to sit on this steering group as well as Shared Spaces to address any gaps

6. Update from PEACE IV Secretariat

6.1 Meeting PEACE Programme Managers

Sue informed members that she attend a PEACE Programme Managers meeting on 21 November 2017 in Newry with significant other Councils. It was clear from the meeting that other Councils were experiencing same level of questions and requests from SEUPB and limited timeframe to provide the answers.

6.2 Conflict of Interest

Managers reported that they were receiving conflicting messages from SEUPB on whether board members could tender for programmes. SEUPB provided a response which was circulated to the board for information

6.3 Spend

Sue informed members that we could not operate at risk until the Steering committee had considered the application and a Letter of Offer had been received.

6.4 Steering Group Chair

There was discussions around whether or not each Steering Groups should nominate a chair. The chairperson suggested that this be taken back to the Steering Groups for discussion and for nomination of chair. Sue reminded members to be reflective of balance.

6.5 Tender Training

Tender training is still being delivered as it was important for local community groups to receive the training. Date and time of training which is being delivered by I2 Total Marketing was noted by the Board who were also asked to circulate through their own networks and as wide as possible.

6.6 Delegated Authority

Sue explained to members the advertising schedule for tenders which could take a period of 4 months from advertising stage to approval at Council Committee and if there was tenders prepared in March to go to advert if members would consider delegated authority to Chair and Vice Chair if there was not an appropriate steering group at the time of approval.

Proposed: Conal McFeelySeconded: Colly Kelly

A.O.B.

Sue informed members of a list of dates and events and grants happening over the next few months.

Aggie gave a presentation BME Context within the Council area.

Myriam Fearon give an update on the Waterside Shared Village and the Riverine Capital Project. Myriam to circulate dates of consultation.

Date of Next Meeting

Tuesday 14th February 2017 in Derry~Londonderry area. VTBC

Meeting concluded at 12.30 pm

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