Governing Council
The International School at Mesa del Sol
Regular Meeting
Agenda
September 24, 2015
Schedule: Location
· Regular Meeting – 4:30 PM Aperture Center at Mesa del Sol
5700 W University Blvd SE
Albuquerque, NM 87106-9706
1.505.452-2600
Governing Council Members
Officers: Members:
Capt. Jake English, President Ms. Anne Lacy
Mr. Rob Giebitz, Vice-President
Mr. Kamal Ali, Treasurer
Dr. Kim Eichhorst, Secretary
Agenda Items:
1. Call to Order
Jake English, President at 4:37 p.m.
2. Roll Call
Jake English, President
Rob Giebitz, Vice-President
NAME / PRESENT / NOT PRESENTCapt. English / x
Mr. Ali / x
Mr. Giebitz / x
Dr. Eichhorst / x
Ms. Lacy / x
Dr. Sean Joyce, Barb Langmaid, Gina Dennis, Tom Kuehn
3. Approval of the Agenda Action Item
Rob Giebitz, vice-president
Eichhorst called to move the finance section to 5:30 when Liza can call in.
ACTION
Motion: __Eichhorst ____ moved to approve the agenda as amended
Second: _ _Lacy seconded the motion.
Discussion: There was no discussion.
The vote was unanimous in favor of the motion
4. Approval of the Minutes Action Item
4.1 August, 2015 Regular Meeting
Jake English, President
ACTION
Motion: __ _Eichhorst___ moved to approve the 8-15 minutes
Second: _ _Lacy seconded the motion.
Discussion: There was no discussion.
The vote was unanimous in favor of the motion
4.2 August 31, 2015 Special Session
ACTION
Motion: __ _Eichhorst___ moved to table the August special session minutes approval
Second: _ _Lacy seconded the motion.
Discussion: There was no discussion.
The vote was unanimous in favor of the tabling approval of the minutes
4.3 September 16, 2015, Special Session
ACTION
Motion: __ _Eichhorst___ moved to approve the September special session minutes
Second: _ _Lacy seconded the motion.
Discussion: There was no discussion.
The vote was unanimous in favor of the motion
5. Community Input Discussion Item
Community members that have signed in and noted a desire to address the board
will each be given 2 minutes for comment.
Gina – attorney from D.C., came to open house, works on green building certification, green curriculum for charter schools
6. PAC Update Discussion Item
Anne Lacy
Monsters On The Mesa: meeting on Oct. 1, Ryan Joiner is leading it. Mesa del Sol is supporting MOM again with festivities, race course; need to get people to register to run
Rob: MOTM is not showing up on any of the websites that post races; needs to be publicized 3 months ahead of time
Fun Friday: very successful; made a lot of money
7. Finance Committee Report (postponed until 5:20)
Mr. Kamal Ali, Treasurer
Liza
7.1 Approval of TIS Budget Adjustment Requests Action Item
#3, 4, 5, 6 and 7 BARs went over at finance meeting
Ali: everything looked good, nothing major
ACTION
Motion: __ Eichhorst____ moved to approve the BARs
Second: _Lacy _ seconded the motion.
Discussion: There was no discussion.
The vote was unanimous in favor of the motion
7.2 Approval of TIS Voucher Listing Action Item
Accounts payable
ACTION
Motion: __ _Eichhorst___ moved to approve voucher listings
Second: _ _Lacy seconded the motion.
Discussion: There was no discussion.
The vote was unanimous in favor of the motion
7.3 Approval of TIS Bank Reconciliation Action Item
Not applicable
7.4 Approval of Permanent Cash Transfer Request Discussion/Action Item
Not applicable (can be removed from agenda as this is rare)
8. Head of School Report
8.1 2015-2016 Enrollment/Staffing Update Discussion Item
Lost 2 students (was 278) because the school made a report to CYFD, and parents withdrew students
Now at 276
192 students in PYP
84 in MYP (down to 39 6th graders; 5 in 9th grade)
Staffing:
Need special ed teacher as there are more students identified through SAT process; increase in need requires more special ed support and intervention support
8.2 2014-15 Performance Framework Discussion/Action Item
2015-16 performance framework was submitted and received
TIS not directly notified of the PEC agenda item, and the two day agenda likely for first thing tomorrow
2015-16 student assessment data: DIBELS and NWEA will be used throughout the year and to support our amendment
DIBELS:
29% of K-3 are well below benchmark; 18% are below benchmark; 53% are at benchmark
K-3: 53% at benchmark at beginning of year; (at end year 59% last year)
Drop in kindergarten scores (well below average progress) last year due to Mattingly leaving on maternity leave (long-term sub for the last 5 weeks)
1st grade and 3rd grade above average progress
2nd grade average progress
Biggest gain made in grades where push-in vs. pull-out reading intervention support
For 2015-16 framework: looking for above average progress
K: 63%, target set at above average
1: 24%, target set at well above average
2 & 3: target set at above average
How We Express Ourselves Assessment will be addressed in PD training for teachers
NWEA data K-8: need reporting from one K and one 5th grade class (technology errors)
More of our students are above average than below
8.3 School Updates Discussion Item
Covered above
8.4 Amendment Update Discussion/Action Item
Dr. Joyce, Head of School
Amendment to add 10th grade sent to GC today; cover letter sent
Want the state to give us the amendment soon enough so that our families will know in time to keep their students at TIS rather than after lotteries for other schools have ended
Will include update of MAPS and DIBELS as other test scores are still not ready
Reviewed arguments in cover letter, which are still on track as they were last year
ACTION
Motion: __ Eichhorst____ moved to approve pursuing amendment to add 10th grade
Second: _ _Lacy seconded the motion.
Discussion: There was no discussion.
The vote was unanimous in favor of the motion
9. Strategic Planning for TISNM
9.1 Strategic Planning Committee Update Discussion/Action Item
Anne Lacy/ Kim Eichhorst, Secretary
Lacy: Putting together a 1-page strategy document (as opposed to the current 45 page Strategic Plan) based on strategic planning documents of Sandia; will present by November GC meeting. Formal, simple strategic plan with long-term goals, specific objectives for the year and the measures used to determine if we met them
Kuehn: met with Lobbyists, re: gymnasium or remodeling current MYP building to be science, robotics and engineering classroom, paving
Eichhorst: Dave Mitchell said gym costs $73,000 ($10/sf), and he’s talking with City about what the permit requires as the cost ranges greatly depending on what is required
For minimal paving: $3/sq yard; ask for both
Rob Giebitz had to leave; turned the meeting over to
10. Old Business
10.1 Head of School evaluation Discussion/Action Item
Kim Eichhorst, Secretary
HOS evaluation was submitted to GC and Head of School with Plan of Action included
11. New Business
11.1 Patty Matthews GC training Discussion/Action Item
5 hours of training needed and Patty is willing to do a training for entire GC at once; could add 1 hour training before the November and December GC meetings. Will set up dates with Patty later. There are $2000 in admin PD funds that can be used for GC training. ~$1000
ACTION
Motion: __ _Lacy___ moved to approve GC training
Second: _ _Ali seconded the motion.
Discussion: There was no discussion.
The vote was unanimous in favor of the motion
11.2 New GC Board members: (Tom Kuehn, Argelia Carreon) Discussion/Action Item
Kim Eichhorst, Secretary
ACTION
Motion: __ _Ali___ moved to approve new GC member Tom Kuehn
Second: _ _Lacy seconded the motion.
Discussion: There was no discussion.
The vote was unanimous in favor of the motion
ACTION
Motion: __ Ali____ moved to approve new GC members Argie Carron
Second: _ _Lacy seconded the motion.
Discussion: There was no discussion.
The vote was unanimous in favor of the motion
12. Future Council Meetings
12.1 Regular Council Meeting – October 29, 2015 Discussion Item
Kim Eichhorst, Secretary
13. Adjourn Action Item Kim Eichhorst, Secretary
ACTION
Motion: __ Lacy____ moved to adjourn.
Second: _Ali _ seconded the motion.
Discussion: There was no discussion.
The vote was unanimous in favor of the motion;
Meeting adjourned at 5:48 p.m.
· The Next Governing Council meeting is scheduled for October 29, 2015, 4:30 PM
· If the meeting date is confirmed, then agenda items and supporting documents must be sent to the Council Secretary no later than Friday, October 23, 2015.
The meeting agenda are posted at the following locations, where copies may also be obtained:
· The International School at Mesa del Sol
2660 Eastman Crossing SE,
Albuquerque, NM 87106
+1.505.508.3295
· The International School at Mesa del Sol website
www.tisnm.org
Copies of the meeting agenda are public documents and can be made available. Please contact the Head of The International School at +1.505.508.3295.
The annual meeting calendar of the Governing Council of The International School is sent to the Albuquerque Journal each year.
The Governing Council of The International School attempts to follow the order of items as listed; however, the order of specific items may vary from the printed Agenda. Individuals with disabilities who need any form of auxiliary aid to attend or participate in this meeting, please contact the Head of the International School at +1.505.508.3295. Upon request public documents will be provided in the accessible form necessary to the individual requesting the particular auxiliary aid.