COMMISSIONERS’ PROCEEDINGS, WEDNESDAY, JUNE 21, 2017 AT 2:00 P.M. IN THE COMMISSION CHAMBERS AT CITY HALL, 320 W 3RD, ELK CITY, OKLAHOMA.
A G E N D A
INVOCATION:
FLAG SALUTE: Commissioner Rick Shelton
Public Hearing as Advertised:
Public Hearing on the Budget FY 17-18 for the City of Elk City
Public participation
Public hearing closed
Commission to consider and approve or disapprove the minutes of the June 5thand June 7thmeetings.
1.Commission to consider and approve or disapprove Resolution 2017-7: A Resolution approving the City of Elk City, Oklahoma budget for Fiscal Year 2017-18.
2.Commission to consider and approve or disapprove Resolution 2017-8: A Resolution of the City of Elk City supporting the grant application to MODA for video conference system for Main Hall in Civic Center.
3.Commission to consider and approve or disapprove the Prisoners Public Works Project Contract for the use of department of corrections labor.
4.Commission to consider and approve or disapprove the Interlocal Agreement between Beckham County Commissioners/Beckham County Sheriff Department and City of Elk City/District II Drug Task Force.
5.Commission to consider and approve or disapprove the Interlocal Agreement between Roger Mills County Commissioners/Roger Mills Sheriff Department and City of Elk City/District II Drug Task Force.
6.Commission to consider the purchase and installation of ten (10) new lights and light poles and 4000’ of #2 aluminum cable in conduit be placed ac Ackley West Walking trail from Culver Electric in the amount of $24,446.48.
7.Commission to consider and approve or disapprove the installation of new LED lights and lowering device for interstate lighting from Culver Electric in the amount of $28,759.89. (budgeted item)
8.Commission to consider and approve or disapprove the installation of new Generator for Fire Department from Culver Electric in the amount of $51,500.00. (budgeted item)
9.Commission to consider and approve or disapprove encumbering grant funds for Safe Routes to School in the amount of $200,000.00. (budgeted item)
10.Commission to consider and approve or disapprove encumbering funds for Elementary School construction to Joe D Hall Construction in the amount of $4,000,000.00. (budgeted item)
11.Commission to consider and approve or disapprove Pay Application #18 to Joe D Hall Construction for elementary school construction in the amount of $1,102,240.70.
12.Commission to consider and approve or disapprove payment to H W Lochner for final invoice $2,664.20 for engineering 3-40-0027-15-2015 FAA Grant.
13.Commission to consider and approve or disapprove Purchase Orders FY 16-17 & recurring invoices for June 21, 2017.
14.Elk City Chamber of Commerce to give monthly report.
15.Elk City Convention and Visitors Bureau to give monthly report.
16.City Manager’s Report:
(1)Discussion of ongoing projects.
(2)Board meeting minutes.
17.City Treasurer’s Report:
(1)Commission to consider and approve or disapprove City Treasurer Monthly report.
(2)Report on sales tax and use tax collection
18.Commission to consider and approve or disapprove an executive session to discuss negotiations concerning the Elk City Police Department Fraternal Order of Police Chapter pursuant to Title 25, Oklahoma Statues, Section 307(b)(2).
19.Reconvene meeting.
20.Commission to consider and approve or disapprove FOP Collective Bargaining Agreement and Memorandum on Vehicles as discussed in executive session.
21.New Business (New business consists of matters that could not have been known about or reasonably foreseen prior to posting of the agenda)
22.**Public Comment (3-minute time limit per individual)
23.Motion to adjourn the meeting.
**The City Commission cannot legally enter into discussion or take action on any item addressed under public comment. State law dictates that only those matters specifically appearing on the Commission agenda may be discussed or voted upon by the City Commission. Public comment exist to allow members of the public an opportunity to bring their concerns to theattention of the City Commission. However, to prevent any potential violations of the Oklahoma Open Meeting Act, no interaction or discussion will occur with regard to any item addressed under public comment. Should action be deemed to be necessary, an item will appear on the next meeting agenda for discussion and/or possible City Commission action.