SHORELINE COMMUNITY COLLEGE
DISTRICT NUMBER SEVEN

COLLEGE COUNCIL

OCTOBER 5, 2010

Page 4 of 4

S U M M A R Y

Present: Paul Fernandez, Guy Hamilton, Jim Hills, Mariko Kakiuchi, Barbara Kristek, Ruby Kwong, Victoria Lauber, Ken Lawson, Xiaolin Mo, Gary Parks, Tasleem Qaasim, Kevin Severud, Stephen Smith, Terry Taylor, Gwen Whiteford, Holly Woodmansee

Not in Attendance: Lee Lambert

Co-Chairs: Jim Hills and Gary Parks

(October 5, 2010, 2010 Meeting: Facilitated by Jim Hills)

Recorder: Lori Yonemitsu

STANDING ITEMS

1. REVIEW MEETING SUMMARIES – JULY 20, 2010 & AUGUST 10, 2010

By a thumbs-up consensus, the Council approved the July 20, 2010 and August 10, 2010 Summaries as written.

2. CHANGES TO THE OCTOBER 5, 2010 COUNCIL AGENDA

ADD (Item #7A): Wellness Committee – Requested by Gary Parks

ADD (Item #7B): Flu Shots – Requested by Stephen Smith

By a thumbs-up consensus, the Council approved the October 5, 2010 Meeting Agenda as amended.

3. OPEN COMMENT PERIOD

Kim Thompson, Director – Office of Special Services announced that the College has received a $370,356.00, three-year grant from the U.S. Department of Education to supports its Veterans Program.

Vice President for Student Success Tonya Drake announced that while remodeling on the second level of FOSS toward a “One Stop” model takes place, Cashiering and Enrollment Services would be temporarily located on the first floor of the PUB from October 8 through mid-January.

Mariko spoke about the significant changes implemented at the beginning of the Fall 2010 Quarter in regard to parking permits (hourly and daily permits purchased through parking stations, for example) and expressed that such a major change should have been brought to the College Council.

NEW BUSINESS

4. MULTI CHEMICAL SENSITIVITY (MCS) AWARENESS

Stephen distributed and provided an overview of two documents – one entitled DRAFT SCC Multiple Chemical Sensitivity (MCS) Awareness Notice [10/05/10-VPHR&LA] and the other entitled Information About Chemical Sensitivity. He noted that he is looking for the College to develop and adopt a model statement related to Multiple Chemical Sensitivity for placement in the PUB, Health Occupations areas and the Library. Stephen stressed, “This is intended to be an awareness campaign, not intended to be policy.” He added that, “Any policy has to have a basis in law or rule.”

Council Input:

Tobacco Smoke

·  Fine with this, if tobacco smoke is included in the notice

·  Smoking has already been limited to the perimeters of campus

·  Smoke from tobacco that lingers on clothing versus smoking in progress…will the inclusion of tobacco smoke to such a notice mean that one would have to change her/his clothes after smoking?

·  Many employees smoke. It would seem excessive to add the tobacco piece into the fragrance-free notice.

·  Some use perfumes, etc. to mask the smell of tobacco smoke. Will adding tobacco smoke to the notice cause an increase in the use of fragrances?

Other

·  Several members of the Council noted that they know of employees and students who have chemical sensitivities (not only to fragrances but to other chemicals as well – paint, for example) and have had very severe reactions when exposed to chemicals (including perfumes and other personal products). Some asked if the awareness campaign was a step toward providing reasonable accommodations for employees and students.

·  Why is the posting of the notice limited to certain areas of campus only (the PUB, Health Occupations areas, the Library)? Will this “call out” individuals who have chemical sensitivities? Will this cause students and employees who wear fragrances, for example, to avoid these areas or buildings? It may be a good idea to provide general information and communicate it broadly across campus.

·  Endorse the concept. Thinking about potential ramifications within a workgroup—It would be a good idea to have guidelines as to where else the notice can be posted.

·  Concern: seems so subjective and vague.

Guest Kim Thompson stated that the campaign was a joint project between the ADA Committee and the Vice President for Human Resources and noted that they were looking at the awareness campaign from the perspective of…Are fragrances enhancing or detracting from the learning environment?

Stephen’s recap: That he is hearing general support with some concerns. He added that he would continue to vet concerns about chemical sensitivities with the students and Classified and Faculty unions, will revise the notice and bring it back to the Council for review and discussion.

5. PRIVACY NOTIFICATION

Jim distributed and provided an overview of two documents – one, an email with the subject line Privacy notification and two, information on FERPA (The Family Educational Rights and Privacy Act). Jim informed the Council that as a result of exploring the services of an online advertising vendor (which would involve the vendor “copying the College’s website each time someone clicks on an ad for the College”), that the College needed to be more explicit about FERPA. In addition, areas where updating was needed on the College’s website related to information on FERPA (including the College’s compliance with FERPA), were identified.

6. UPDATES TO POLICY 4727 (SHARED LEAVE)

Stephen distributed and provided an overview of Policy 4727 (Shared Leave). Changes were made to the Procedural Guidelines of the policy, as required by law, to include victims of domestic violence to Conditions for Receipt of Donated Leave.

Gary noted that he will look at the Faculty contract to check on the inclusion of victims of domestic violence as it relates to leave.

7. COLLEGE COUNCIL MEETINGS FOR 2010 – 2011

The Council reviewed and discussed the draft schedule for the 2010 – 2011 (October 2010 – June 2011) College Council meetings.

Change: Hold three meetings in November 2010 (November 2, 16, 30) and no meetings in December 2010.

By a thumbs-up consensus, the Council approved the 2010 – 2011 College Council Meetings (October 2010 – June 2011) as amended.

7A. WELLNESS COMMITTEE

NOTE: At the College Council’s March 16, 2010 meeting, the Council approved placing the Wellness Committee on hiatus through the Spring 2010, and reconvening the committee in the Fall of 2010.

Gary stated that he was approached by a Faculty member about whether the College had a Health and Wellness Committee and who expressed an interest in being involved in such a committee. Gary stressed that during such challenging times, it was important to reactivate the Wellness Committee. He recalled that based on what he understood from discussions during 2009 – 2010 College Council meetings, that part of the reason for the committee’s “implosion” related to the planning and carrying out of the Wellness Fairs. Gary noted that the committee’s work does not need to be about organizing and putting on a Wellness Fair but rather to promote health and wellness amongst all constituencies. He added that the campaigns such as Fragrance Free Awareness and Biking to Work are activities that the committee could be a part of and/or, lead.

Paul and Xiaolin stated that they have heard from individuals from the Classified Staff and Student constituencies respectively, who are interested in serving on the Wellness Committee.

By a thumbs-up consensus, the Council approved the reconvening of the Wellness Committee, effective Fall Quarter 2010.

7B. FLU SHOTS

Stephen received a call from someone offering flu shots for the campus and asked about the history of outside groups providing flu shots for a fee to campus personnel. He learned that in the past, the Dental Hygiene Program arranged for a nurse from a Visiting Nurse service or association to come to campus to provide flu shots for a fee.

Stephen will look into this further. Mariko requested that Stephen check on the pricing structure and whether the service is available to students as he explores the feasibility of bringing a flu shot service to campus.

NEXT MEETING

Tuesday, October 19, 2010; 2:00 – 4:30 PM; Board Room