Notice Inviting Tender (ONLY THROUGH E-TENDERING MODE)

for

Procurement of MS SQL 2014 Standard Edition License for Cloud Servers

REC Transmission Projects Company Ltd.

(A wholly owned subsidiary of Rural Electrification Corporation Limited)

#ECE House, 3rd Floor,

Annexe-II, 28A, KG Marg,

New Delhi 110001

Tender No. RECTPCL/Procurement/MSSQL/2017-18/1

Important Dates
Date of Release of Bid Document / 06.06.2017
Last date of submission of Bid / 21.06.2017 upto 15:00 Hours (IST)
Date of Opening of Technical Bid / 21.06.2017 at 16:00 Hours (IST)
Date of Opening of Financial Bid / Will be notified Separately

(This document is meant for the exclusive purpose of inviting bids and shall not be transferred,

reproduced or otherwise used for purposes other than that for which it is specifically issued)

Note: Technical and Financial bids are to be submitted online only. EMD to be submitted in sealed envelope

1OBJECTIVE

REC Transmission Projects Company Ltd. (RECTPCL), a wholly owned subsidiary of Rural Electrification Corporation Ltd (REC), a “Navratna CPSE under the Ministry of Power, Govt. of India”,wishestoprocureMSSQL Standard License (User+CAL) for two database servers on cloud infrastructure. Offers are invited from vendors for supply of the items specified with following terms and conditions mentioned in tender.

Sl. No / Part No. / Item Description / Quantity
1 / 228-10817 / MS SQL Single Server Standard License 2014 (excluding software assurance) / 2
2 / 359-06322 / MS SQL CAL License 2014 compatible with above (excluding software assurance) / 65

The bidder shall be responsible for providing complete support during installation of the license.

2PRODUCTSPECIFICATIONS

Should conform to the offering by Microsoft product specifications available online.

3VALIDITY OFOFFER

All basic prices quoted shall remain unaltered and fixed till ninety days of offer

4DELIVERY

Deliveryoftheordered itemswithaccessoriesshouldbecompletedlatestbyoneweek(1)fromthedate of placement of the purchase order/LOI. The cost of delivery will have to be borne by the bidder. No separate charges will be paid byRECPCL.

4.1Delivery will be deemed to be completed when the following are received at RECTPCL office, # ECE House, 3rd Floor, Annexe - II, 28A, KG Marg, New Delhi – 110001 infull:

4.1.2Supporting software/s in CD/DVD and license/s inoriginal.

4.1.3Associated Documents /Manuals.

4.1.4Detailed installation process, notes andscreenshots

5PENALTY FOR LATEDELIVERIES

In case of failure to deliver the items as per our delivery schedules, penalty shall be recovered from the vendor @ 1 % order value per week of delay or part thereof, subject to a maximum of 10% of order value.

6NON CONFORMANCE OF TECHNICALSPECIFICATIONS

Subsequent to the delivery of items, if it comes to RECTPCL’s notice that the delivered material does not comply with the ordered specification, the vendor will be asked to replace / rectify the delivered item. In such cases the date of clearance by the RECTPCL personal as to the compliance of ordered specification after the replacement / rectification has been carried out by the vendor would be considered as the final date of completion. No cost will be paid by RECTPCL for such replacements / rectifications whatsoever.

7PAYMENTTERMS

Hundred (100)% of the payment shall be effected after successful installation and on receipt of bills/invoices, installation note/s duly signed by RECTPCL personnel. EMD money however will be returned after 60daysofsuccessfulrunningofapplication.Bills/Invoicesshallbe produced only on certified delivery of entire completed orderedquantities.

8TAXES ANDDUTIES

Taxes and duties as applicable on the date of dispatch shall be payable by RECTPCL on actual. However, in case any increase occurs in taxes and duties on account of delayed delivery on bidder’s part, such increases shall be on bidders account.

9EMD

The bids should be accompanied by EMD (Earnest Money Deposit) of Rs 10,000.00 (Rupees Ten Thousand only) in the form of Banker’s Cheque / Demand Draft drawn in favor of M/s REC Transmission Projects Company Ltd payable at New Delhi,validity of which shall be three months from the date of Tender Opening. MSME organization will be exempted from paying EMD Fee but they have to provide the supporting documents.

EMD will be returned to the vendors who do not qualify as L1.

10TECHNO-COMMERCIALCRITERION

10.1TechnicalspecificationofferedbythebiddershouldmeetthespecificationgivenintheTender.

a) Bidder should be Microsoft certified Large Account Resellers (LARs) /Gold Partner/Silver Partner. (Attach relevant certificate for the same)

10.2The Price Bid for techno-commercial qualified bidders will be opened subsequently. Price should be provided in this format–

S.No. / Part Number / Item Description / Quantity
(A) / Unit Price (without taxes)
(B) / Total
(without taxes)
(C=AxB) / Service Tax
in % / VAT/ CST
in % / Total (inclusive Taxes)
1 / 228-10817 / MS SQL Single Server Standard 2014
(excluding software assurance) / 2
2 / 359-06322 / MS SQL CAL license 2014 compatible with the above
(excluding software assurance) / 65
Total Price (1+2) / NA / NA / NA / NA

11PRICE EVALUATIONCRITERION

Evaluation shall be done on the total price of all items inclusive of taxes. The bidder considered L1 (lowest) with respect to total price will be considered as successful bidder.

In case the participating MSMEs quoted price within the band of L1+15% such MSMEsshall be allowedto supply up to 20% of the tendered value by bringing down their price to L1price. Out of this 20% minimum 4% shall be purchased from MSMEs owned by SC/ST andthe quantity fixed for MSMEs shall be equally distributed among them as under: -

(a)In case there is one bidder from MSME owned by General/SC/ST and its rates are within15% of the L1 price, then entire 20% of the quantity shall be allocated to the said MSME owned by General/SC/ST provided such MSME agrees to lower its price to L1 price

(b)In case there are four bidders from MSMEs and out of these four, one belongs to SC/ST, and their rates are within 15% of the L1 price, then the 20% of the quantity shall be allocated equally to all four MSMEs including the one owned by SC/ST provided all agree to lower their price to L1 price.

(c)In case there are nine bidders from MSMEs and out of these nine, one belongs to SC/ST and their rates are within 15% of the L1 price, then the 4% quantity shall be allocated to MSMEs owned by SC/ST and balance 16% of the quantity shall be allocated equally among other eight MSMEs, provided all are agreed to lower their price to L1 price.

12SUBMISSION OF THE BID:

Agency shall submit their responses online through e-tendering website

  1. The submission and opening of Financial Bid will be through e-tendering process only.

Interested Agencies/bidders can download Bid document from the RECTPCL website i.e. or or and e-tendering regd. link is given in RECTPCL website i.e.

(Note: To participate in the e-Bid submission, it is mandatory for the agency to have a user ID & Password. For this purpose, agency has to register them self with REC/RECTPCL through tender Wizard Website given below. Please also note that the agency has to obtain digital signature token for applying for the e-Bid. In this connection, vendor may also obtain the same from tender Wizard.)

  1. Steps for Registration:
  1. Go to website “
  2. Click the link ‘Register Me’ or ‘New User? Sign Up’
  3. Enter the details about the E-tendering as per format.
  4. Click ‘Create Profile’.
  5. E-tender will get confirmation with Login ID and Password.
  1. Steps for application for Digital Signature from Tender Wizard:

Download the Application Form from the website Follow the instructions as provided therein. In case of assistance please contact help desk of tenderwizard.com i.e. 011-4942 4365 or MrShibuYadvendra, Mobile No. +91-9555-021-323 or MrSandipGautam Mobile No. +91-8800-496-478.

Bid is to be submitted through online mode on website in the prescribed form.

Technical Bid/EMD

  1. TECHNICAL BID’ should comprise of participating company’s credentials, product literature, authorization letter for certification of Large Account Resellers (LARs) /Gold Partner/Silver Partner from Microsoft to sell Microsoft services/licenses, copy of bid document duly signed by authorized representative etc. shall be uploaded online.
  1. EMD of Rs. 10,000/- as referred to in Sr. No. 9. Scanned copy of EMD to be uploaded and original to be submitted in sealed envelope before the last date & time of Submission of Tender.

Hard copy of EMD shall be addressed to:

Addl. Chief Executive Officer

REC Transmission Distribution Company Ltd.

ECE House, 3rd Floor,

Annexe-II, 28A, KG Marg,

New Delhi 110001

Financial Bid

  1. Financial Proposal/Bid.

Financial bid to be uploaded in the specific format designed & same may be downloaded from website and after filling the form it is to be uploaded therein through digital signature.

Note:

  1. All pages that comprise the Technical Bid must be numbered. An index of each page should also be provided.
  2. Financial bid is required to be submitted online only and physical submission of financial bid shall result into rejection of the bid.

Disclaimer Clause: RECTPCL will not be responsible for any failure of submission of bids due to any reasonswhatsoever.

13RECTPCLreservestherighttoacceptorrejectanyoralloffersortosplittheorder/swithoutassigninganycause. Bids of any Tenderer may be rejected if a conflict of interest between the Tenderer and the company is detected at any stage. Incomplete offers are liable to be rejected. No deviations will be granted. The last dateofsubmissionoftherequireddocumentsistill1500hoursISTon 21/06/2017.

14Bidder will have to keep track of the tender at or or any changes to the Tender won’t be communicated in print after first notification.

15For queries, interested bidders can contact following representative:

Mr. Kunal Pal Choudhury, Sr. Executive
Email :
Phone: 011 4796 4796