Junior Auxiliary of Crystal Springs
Crown Club
(ROUGH DRAFT!)
ARTICLE I – NAME
The name of this organization shall be Crown Club of Junior Auxiliary of Crystal Springs.
ARTICLE II – OBJECTIVES AND POLICIES
SECTION I -- OBJECTIVES
The objective of the organization shall be to foster interest among its members in the social, economic, educational, civic, and cultural conditions about them; to develop leadership and character; to prepare for good citizenship; and to demonstrate concern for others.
SECTION II – POLICIES
The Junior Auxiliary of Crystal Springs Crown Club organization shall be an affiliate of the Junior Auxiliary of Crystal Springs and its policies shall be in harmony with the policies of the Junior Auxiliary of Crystal Springs. All activities and projects of the Crown Club shall be subject to the approval of at least three (3) advisors who shall be active, associate or life Junior Auxiliary members. These advisors shall be directly responsible to the Junior Auxiliary of Crystal Springs.
BYLAWS
ARTICLE I – MEMBERSHIP
SECTION I – QUALIFICATIONS FOR MEMBERSHIP OR ELIGIBILITY
A prospective member shall be considered eligible if she:
A. Is a resident of Copiah County or is a full time student at Copiah County School
B. Incoming sophomore, junior or senior
C. Has a minimum 80 overall academic average
D. Submits two (2) letters of recommendation – one coming from a teacher and one from a JA member (active, associate or life member)
E. Completed application must be received by the established deadline and contain a copy of the girl's grades. No exceptions to the deadline.
SECTION II – REQUIREMENTS
To maintain membership in good standing, a member must:
· Attend 8 of the 11 regular meetings held by Crown Club (no chapter meeting in December)
· Pay her dues ($25) annually by the August meeting
· Perform a minimum of 30 hours
· Attend at least one (1) JACS regular monthly chapter meeting per Crown Club year and this will be determined and announced by Crown Club advisors
· Maintain a 80 overall academic average
SECTION III – PENALTIES
A member who fails to maintain membership in good standing will be subject to review by the advisors with possible dismissal.
A. Grade point penalty--Any club member not maintaining the required cumulative 80 grade point average at the end of each nine weeks shall be given one nine week period to improve her grade point average. During the probationary period, the member will attend monthly meetings but will not be allowed to vote.
B. Meeting attendance penalty--Meeting attendance is mandatory. Eight of the twelve meetings must be attended. There is no probationary action for this matter. Meetings begin at the appointed hour. Any member arriving more than fifteen minutes late will be considered absent unless prior approval is given by an advisor. Members are to stay at the meeting until the conclusion of the meeting.
C. Mandatory projects --Certain projects are considered signature projects for Crown Club and participation is required. These will be clearly explained at your first Crown Club meeting. Any absence must be approved by at least one (1) Crown Club advisor.
SECTION IV – PROPOSAL TO MEMBERSHIP
Each March, the Crown Club advisors will work with Active, Associate and Life members to determine recommendations to the organization. Once final decision is made by our sister JA chapter, all new girls will be invited to an informational tea. At this meeting they will receive information on eligibility and membership requirements. Each interested girl will complete the required application process by March 15. Girls selected for membership will be notified no later than April 15.
SECTION V – ELECTION TO MEMBERSHIP
In March, the new applications will be given to a sister Junior Auxiliary chapter who will rank the girls.
SECTION VI – MEMBERSHIP QUOTA
The original authorized membership shall be no less than 5 and no more than 45 members. Any resignations shall be considered permanent.
ARTICLE II – DUES
MEMBERS SHALL PAY $25 ANNUAL DUES
*All dues shall be payable in August
* Refunds of dues will not be made to members who resign
* In the event that the Crown Club ceases to function, the money shall be reverted to the National Service Project-Child Welfare budget of Junior Auxiliary of Crystal Springs.
ARTICLE III – MEETINGS
SECTION I – REGULAR MEETINGS
One regular monthly meeting shall be held on the third (3rd) Sunday afternoon of each month. One hour meeting credit shall be given for regular club meetings.
SECTION II – SPECIAL CALL MEETINGS
Special meetings shall be held at the discretion of the Executive Board, CC Advisors, or upon written request of five club members.
SECTION III – QUORUM
A quorum shall consist of one-half of the members.
SECTION IV – ABSENCES
A member in good standing must attend all regular meetings. At the discretion of the Executive board and CC Advisors, absences may be excused, provided the President, Secretary, or club sponsor has been notified prior to the regular meeting as to the reason of the absence. (Being out of town, illness, death in the family shall be considered an excusable absence).
ARTICLE IV--Advisors
There shall be a minimum of three (3) advisors who shall be active, associate or life Junior Auxiliary members. That shall approve all prospective projects, and approve all resignation and all constitutional changes. A minimum of one advisor shall attend Crown Club Board meetings, chapter meetings and service projects.
ARTICLE V – INSIGNIA, MOTTO, AND COLORS
SECTION I – INSIGNIA
The insignia or emblem will be in the shape of a five point crown. The five points represent: Charity, Youth, Health, Leadership and Service.
SECTION II – MOTTO
The motto shall be ????? (Ya'll decide!!) Example: "The Power of the Crown".
SECTION III – COLORS
The colors shall be ???? (Ya'll decide!)
SECTION IV. SCRIPTURE
The Scripture shall be ???? (Ya'll decide!)
SECTION V. THE CROWN CLUB PRAYER
The prayer shall be ????
Example: Our national JA prayer reads as follows:
Junior Auxiliary Prayer
Send us, O God, as Thy messengers to the hearts without a home, to lives without love, to the crowds without a guide. Send us to the children whom none have blessed, to the famished whom none have visited, to the fallen whom none have lifted, to the bereaved whom none have comforted.
Kindle Thy flame on the altars of our hearts, that others may be warmed thereby; cause Thy light to shine in our souls, that others may see the way; keep our sympathies and insight ready, our wills keen, our hands quick to help others in their need.
Grant us clear vision, true judgment, with great daring as we seek to right the wrong; and so endow us with cheerful love that we may minister to the suffering and forlorn even as Thou wouldst. May the blessing of God Almighty, the Father, the Son and the Holy Spirit, rest upon us and upon all our work. May He give us light to guide us, courage to support us, and love to unite us now and forever more.
Amen
ARTICLE VI – OFFICERS
SECTION I – PERSONNEL
The officers of the organization shall consist of a president, vice-president, public relations officer, projects chair, secretary/treasurer, and chaplain.
SECTION II – ELECTION
At the April meeting, members will complete an application sheet in which they state which office they would like to be considered for. At the May meeting, each candidate will read their statement sheet to the chapter. The membership shall then vote by secret ballot at the May meeting of the organization for a term of one year. At the end of the meeting, the new officers will be installed. (For 2009, this will be done at the August 16 meeting)
SECTION III – DUTIES
The powers and duties of the officers shall be as follows:
· President – The President shall be the chief executive officer of the organization and shall be an incoming senior. As president she will:
*Preside at executive board and general meetings
*Work with Crown Club advisors to prepare an agenda for each meeting
* Maintain order at each meeting to ensure necessary items are discussed and acted upon.
*Serve as the Crown Club representative for the Junior Auxiliary of Crystal Springs
** Vice-President – The Vice President shall assume the duties of the President in her absence and shall be an incoming junior. The plan will be for her to automatically move into the position of president the following year, unless she falls below minimum standards.
· Public Relations Officer- The Public Relations Officer shall be responsible for coordinating Communications and Public Relations aspects of the club. Set up a facebook group; take pictures with digital camera at meetings and service projects.
· Projects Chair- The Projects Chairman shall keep accurate records of each member’s hours. She shall also be the official JACS liaison, communicating with the Chairpersons of BBQ/Blue Jeans and Angel Tree. She is in charge of ensuring there is a Crown Club service project.
· Secretary/Treasurer– The Secretary/Treasurer shall keep minutes of the meetings of the Crown Club and the Executive Board. She shall keep a correct classified list of the names and addresses of all members and shall maintain a record of attendance for the executive and regular meetings. She shall also maintain a file of excused absences. She will collect all dues and ensure they are given to a Crown Club Advisor.
· Education Chair--The Education Chair will be responsible for ensuring there are relevant educational topics offered during at least four (4) meetings a year.
· Chaplain- The Chaplain shall be responsible for ensuring there is devotion at each chapter meeting. She will also organize prayer partners that will change each month.
ARTICLE VII – EXECUTIVE BOARD
SECTION I – PERSONNEL
The Executive Board shall consist of the Officers, Committee Chairperson, and JACS Crown Club Advisory board.
SECTION II – DUTIES
The Executive Board shall have general charge and control of the affairs, funds, and property of the organization. They shall present to the membership all proposed major programs activities for their approval.
SECTION III – MEETINGS
The Executive Board shall hold meetings as necessary preceding the regular monthly meeting. The President may call Special Executive Board meeting, as necessary.
SECTION IV – SPECIAL COMMITTEES
The President, who shall designate their powers and term, shall appoint special committees.
ARTICLE VIII – FISICAL POLICIES
SECTION I – FISCAL PERIOD
The Crown Club year will coincide with JACS year which is May 1-April 30.
SECTION II
ARTICLE IX – RULES OF ORDER
Robert’s Rules of Order (Revised) shall be the authority of all matters of procedure not specifically covered by the Bylaws or by Special Rules of procedure of the organization.
SECTION I – POLICIES AND PROCEDURES
All new members will be notified prior to the end of school in May and shall attend said meeting.
A new members meeting will be given for the new member's parents, JACS Advisors and JACS members and will be called the "Informational Tea."
Crown Club members will run meetings just as JACS does.
Crown Club members must be punctual for all meetings and projects.
Crown Club constitution will be drafted by CC advisors but CC members have every right to bring forth issues to be addressed and changed. However, no change to the constitution can be made without oversight of at least two CC advisors.
Crown Club Constitution
Established April 2009
Revised July 2009