Report RPF2006-28Page 1 of 2

DEPARTMENT: Recreation, Parks and Facilities

DATE PREPARED: May 9, 2006

COUNCIL MEETING DATE: May 30, 2006

/ PAGE 1 OF 2
REPORT NO. RPF2006-28
SUBJECT: Norwich-Otterville Lions Clubre: Request for Community Festival Designation – Lions Norpac Rodeo, August 4 to 6, 2006
[ ] Approved
[ ] Approved with Amendments
[ ] Other
Resolution #

INTRODUCTION /BACKGROUND

The Township of Norwich requires that organizations write a letter of request for designationas ‘Community Festivals’ through the Liquor License Board of Ontario (LLBO). By designating events as ‘Community Festivals’ groups can in turn obtain Special Occasion Permits (SOP), as issued by the LLBO at a reduced rate. Council is required to pass a resolution granting this request.

DISCUSSION/ANALYSIS:

The Township has received a letter from Mr. Murray Cornwell,Norwich Otterville Lions Club to hold a fundraising rodeo in the Township on private property on August, 4, 5 & 6, 2006. Mr. Remi Vankerrebroeck has provided a letter to verify that he will permit this event to take place on his farm. Both letters are attached to this report. The funds raised from this event will be for community projects, such as capital campaign commitments and other charities.

The bar set up will be as required and staffed by volunteers trained in “Smart Serve”.

The NorwichOtterville Lions Club has notified all the necessary agencies – Community Policing, Fire & Emergency Services regarding this event. Certified bartending staff will be on-site throughout the event.

INTERDEPARTMENTAL IMPLICATIONS

n/a

FINANCIAL/STAFF/LEGAL IMPLICATIONS

n/a

CONCLUSION

Community Festivals and events provide a local organization, such as Norwich Otterville Lions Club with the opportunity to generate revenue for their organization and provide the community with a social event.

RECOMMENDATION

That Report No. RPF2006-28;Norwich Otterville Lions Club re: Request for Community Festival Designation – Lions Norpac Rodeo, August 4 to 6, 2006, be received as information; and further that

the Norwich OttervilleLions ClubLions Norpac Rodeo scheduled for August 4 to 6, 2006be designated a Community Festival.

the Council of the Township of Norwich decline the request from the Norwich Otterville Lions Club to designate the Lions Norpac Rodeo scheduled for August 4 to 6, 2006 as a Community Festival.

ATTACHMENTS

Norwich Otterville Lions Club/Murray Cornwell request for Community Festival designation

Gilbert Vankerrebroeck/Remi Vankerrebroeck Farms Ltd. Permission for location of Lions Norpac Rodeo

Prepared by:Approved by:

Mary-Lou Ambrose-LittleBetteanne M. Cadman, CMC, AMCT

Director of Recreation, Parks Clerk-Administrator

& Facilities