IE-10-018

Quality AssuranceQuestionnaire

FOR Quality Assurance at TRADE UNION ELECTIONS

  1. Name of Election ______
  2. Name of Polling Station ______
  3. Name of QA ______
  4. Date/Time of QA’s arrival at Polling Station ______
  5. Name of PO ______

1.0Before Opening Polls

YES / NO / REMARKS
Persons present at Polling Station (Staff)
Are all Polling Day Workers present?
Has attendance of PDW, with their names and positions, been noted in the PO record book?
Are there persons other than PDW present in the Polling Station?
YES / NO / REMARKS
Persons Present at Polling Stations (External)
Are candidate agents present?
Has the Identity of candidate agents been verified and noted in the PO record book?
Have candidate agents been provided with a Code of Conduct?
Have Candidate Agents signed the agreement to abide by the code of conduct?
YES / NO / REMARKS
Layout
Is polling venue of adequate size?
Has the polling station been laid in such a way that voters will not cross paths while in the polling station?
Do all QA and Agents have unobstructed view of the processes?
Is the confidentiality of the voters’ preference protected by this layout?
YES / NO / REMARKS
Polling Kit
Are all Materials present as per inventory?

If all materials were not present as per inventory, then please note:

  1. What action was taken to rectify the situation?
  1. Response time, ie, total time taken to rectify the situation.

YES / NO / REMARKS
Ballot Box
Are all seals intact?
Were the seal numbers verified against those previously recorded in the record book?
YES / NO / REMARKS
AFTER THE SEALS ARE BROKEN:
Are the following sensitive materials present:
  1. Voter List

  1. PO Record Book

  1. Protocol of Results

  1. Ballot Paper

Is the number of Ballot papers provided sufficient to cater for the numbers on the voter list?
Have all materials been removed from the Ballot box?
Was the Ballot Box shown to observers and QA present, and verified to be empty, before resealing?
Was the Ballot Box resealed in the presence of witnesses?
Were the new seal numbers noted in the PO record book?
YES / NO / REMARKS
PROTOCOL OF RESULTS:
Has Table 1 of Protocol of Results been completed?

2.0Opening of Polling Station

  1. Was the polling station opened at the scheduled time? ( Yes/ No)

If no, at which time was it opened? ______

Observed Reasons for the Delay:

3.0During Poll

YES / NO / REMARKS
The Voting Process
Did the queue controller managing the crowds effectively?
Were IDs of Voters verified?
Did the ID verifier mark against the correct voter names, to indicate the person’s ID has been verified?
Did the voters sign off against their names on the voter list?
Was any person allowed to vote without ID verification?
Were there complaints by any person of their name not being on the voter list?
Was any person whose name was not on the voter list allowed to proceed with voting?
Did the ballot paper issuer explain to the voters how to mark their preference on the ballot paper?
Was the ballot paper issuer’s explanation impartial?
Were the voters able to vote in secrecy?
At any point in time, did more than one voter go to a voting booth at the same time?
Did any voter require assistance?
If any voters were assisted, how many Poll Day workers assisted the voter?
If any voters were assisted, was the secrecy of the ballot kept?
If voters were assisted, did the officers faithfully record the voter’s preference?
YES / NO / REMARKS
General
Was anyperson obstructed from voting without reasonable explanations?
Was any discarded ballot papers found while poll was progressing?
Were the QA Obstructed in any way during the Election?
Were queries raised by the Candidate Agents and QA addressed effectively?
Did the Candidate agent approach the QA directly?
Were the Polling Day workers given adequate breaks?
If a Poll Day Worker took a break, was another poll day worker assigned his/her task before the Poll Day Worker left the station?

4.0Closing of Polling Station

  1. Was the polling station closed at the scheduled time? ( Yes/ No)

If no, at which time was it closed? ______

Reasons:

YES / NO / REMARKS
Was anyone allowed to vote after the close of Poll?
Sealing of The Ballot Box
Was the central slot on the ballot box sealed immediately following the close of poll?
Was the central slot sealed in the presence of witnesses?
Were all seal serial numbers announced to witnesses?
Were all seal serial numbers noted in the PO record book?
Protocol of Results
Has Table 2 of Protocol of Results been completed?
The Tamper Evident Envelope
Have the following materials been placed in the Tamper Evident Envelope:
PO Record Book?
Voter List?
Unused Ballot Papers (if any)?
Spoilt Ballot Papers (if any)?
Discarded Ballot Papers (if any)?
Assisted Voting Form (if any)?
Broken Seals?

5.0Transportation and Storage of Ballot Box

YES / NO / REMARKS
Transporting the Ballot Box
Is their adequate protection for the ballot box from adverse weather conditions during travel?
Is the ballot box stored in a secured location before counting?
Is the ballot box secured in such a way that the seals will not break during travel?

6.0Before Count - Counting Centre Procedures

YES / NO / REMARKS
Materials
Are all materials for counting process present in the Polling Kit?
(sorting cards, pens, tally sheets)
Tamper Evident Envelope
Did the PO open the TEE in front of witnesses?
Is the PO record book present in the TEE?
Is the Protocol of Results present in the TEE?
Before Count
Were all the seals on the Ballot Box Intact?
Were the serial numbers of all seals announced?
Did the serial nubers match the serial numbers recorded in the PO record book at the close of Polls?
Were all FIVE seals broken in the presence of witnesses?
Were the seal numbers recorded in the PO record book as they were broken?

7.0Opening of Count and Counting Process -Counting Centre Procedures

YES / NO / REMARKS
Sorting
Does everyone have an unobstructed view of the counting setup?
Was the ballot box emptied in front of witnesses?
Was there any material in the ballot box other than ballot papers?
Were the Invalid Votes explained by the PO?
Were the invalid votes shown by the PO to the witnesses present?
Did the ballot papers reconcile completely after the sorting
Were there any objections raised about the counting?
Has the Results of counts been entered into the Protocol of Results?
Has the Presiding Officer signed off on the Results of Count in the presence of witnesses?
Were the results announced after polling?

8.0Packaging of Ballot Box for return -Counting Centre Procedures

YES / NO / REMARKS
Was there adequate material to prepare the following packages:
Package A – Unused Ballot Papers (if any)?
Package B – Spoiled Discarded ballot Papers (if any)?
Package C –Invalid Ballot Papers and Abstention Enevelopes (if any)?
Package E – Marked Copy of Voter List and all other copies of Voter List?
Package F – Ballot Papers containing votes for each candidate?
Package G – Third Copy of Protocol of Results?
Have the following items been placed in the ballot box:
ALL USED BALLOT PAPERS?
Package A?
Package B?
Package C?
Package E?
Package F?
Package G?
Tally Sheets?
Broken Seals?

9.0Sealing of the Ballot Box After Count

YES / NO / REMARKS
Sealing of The Ballot Box
Were FIVE new seals used to seal the ballot box?
Were the serial numbers of these FIVE new seals announced ?
Were all FIVE numbers noted in the PO record book?

10.0Packaging the Tamper Evident Envelope (TEE) for Return

YES / NO / REMARKS
Was the original Protocol of Results placed inside the TEE?
Was the Presiding Officers Record Book placed inside the TEE?
Was the anything else placed in the TEE?
Was the TEE sealed?

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Trade Union QA questionnaire