UMHS Enterprise Financial Reporting &

UMHS Financial Systems

MAY Newsletter

Email Group UPdate
Formerly UMHS Financial Systems had 2 email groups. We now ONLY have one email group. Please send emails to
FINANCIAL sYSTEMS mONTHLY mAINTENAnCE
UMHSCons and UMHS Data Mart will conduct monthly maintenance on the days and times below. The applications will be unavailable during these times.
July 2nd 4:00 PM – 6:00 PM
Aug 4th 4:00 PM – 6:00 PM
FY14 Year-End
June 30th is quickly approaching! The Financial Reporting Team has sent out their annual year-end cutoff schedule for FY14 business. If you have any questions regarding year end timing or if you would like to obtain a copy of this schedule, please contact Sara Spicer or Shawn McIntosh or refer to the Financial Systems website.

Internal Controls Certification
We are quickly approaching the UMHS Internal Controls annual certification process. All materials are due to be completed online and approved by AHD/Chair/Executive by August 15th.
For additional information, you can also reference the Internal Controls webpage

ACU Margin Statement–Institution View
Changes were made to the ACU Margin Statement – Institution View report on the ACU Dashboard.
  • Lines 35 & 43 were changed to use the ACAR “Amb Care Visit” flag for these calculations.
  • A new line, 44, was added for “Total Visits (Provider + Auxiliary) for Total “Amb Care Visits”.

Costaccounting dashboard
The Cost Accounting dashboard has been taken offline while we work to ensure better controls over the data presented on these reports. These reports provide Unit Costs by Cost Type and Cost Category for all CDM/EAP codes which flow through the EPSI Cost Accounting system. We are working to have these reports available to customers by the end of July.
Change Management
Remember to check out the Change Management section on our Financial Systems website. Reports with all the monthly hierarchy changes are located in the Change Management website. You can also find the cutoff dates for monthly and the bi-annual changes.
Fund Group Alias Changes
If you use Hyperion Smart View and pull fund information by “Alias” vs “Member for the following 22 Fund Groups then your Smart View query will need to be modified to the NEW “Alias” as listed below.

FTEs UMHSCons QTR & YTD POV Reminder
If you are pulling Quarter and/or YTD FTEs from UMHSCons, it is imperative that you use the following “Balances” POV to pull the correct Quarter and/or YTD FTEs
For quarterly FTEs there is a Balance member called QTRFTE (quarterly).
For YTD FTEs there is a Balance member called YTDFTE (year-to-date).
The results by using the existing QTR and YTD members will give you an average of the FTE’s however the QTRFTE and YTDFTE member calculation is based on Hours and Days and it is the correct FTE numbers for a Quarter and/or YTD view.
FTEs umhs cons qtrFTE & ytdFTE Example:

Exciting changes in fy15
To learn more about the exciting changes that UMHS Financial Systems is working on for FY15 watch this 15 minute presentation:

Password: training
The UMHS Financial Systems team is in the process of integrating the Hospital, Medical School, EVPMA and MHC financial and decision support systems into one centralized environment. The integration strategy will provide one “version of the truth” across all systems and reporting tools regardless of how the data is accessed, in turn reducing data integrity concerns and providing industry best in class reporting.
What does this mean to me?
  • One common hierarchy (account, fund, department) regardless of tool used to access the data
  • Latest technology platform and mobile accessibility
  • No changes to existing infrastructure and tools
  • Data Mart (OBIEE – Oracle Business Intelligence Enterprise Edition) will exist in the same format until all functionality is transitioned to the new infrastructure
  • UMHSCons (Hyperion Essbase) will remain unchanged, other than moving to an MCIT hosted environment
Please contact us with any

FY15 Changes – MCIT SMART VIEW URL

As part of UMHS Financial Systems goal of providing one version of the truth in a centralized environment we are transitioning the hosting of our Hyperion applications from ITS to MCIT. This will allow all of our supported tools to be integrated and provide a single ‘version of the truth’ across all systems.

As of July 1, 2014, the ITS application/connection will no longer be available; at that time all users will need to utilize the MCIT connection.

What does this mean to me?

  • The URL to access Hyperion Workspace will change
  • The URL to access UMHSCons in the Microsoft Office add in SmartView will change
  • All dimensions and members will remain exactly the same between the two environments
  • The MCIT Application (ConsFY14) will mimic the UMHSCons you are familiar with
  • There are some functionality improvements with the newer software versions, which can be found in the attached document
  • Data will be loaded monthly into both systems for the remainder of FY14

Hyperion Workspace URL

  • The MCIT URL is:
  • Compatible with IE7, IE8, IE9

SmartView URL

  • The new MCIT URL is:
  • See the attached document for instructions on how to update the URL on your computer.
  • Syntax for the shared connection in SmartView Templates:

Provider Type: Essbase

Server: uhepmappspr1.umhs.med.umich.edu

Application: CONSFY14

Database: TrialBal

The full connection is: WSFN|Essbase|uhepmappspr1.umhs.med.umich.edu|CONSFY14|TrialBal

  • See attached document on how to update an Ad-Hoc SmartView query

SmartView Version Update

  • A new version (11.1.2.5.210) of Smart View is available for you to install, instructions are in the attached document
  • The new version (11.1.2.5.210) of Smart View will be automatically pushed to computerson June, 23, 2014 that have the current version of Smart View installed
  • You can manually download the installation file here:
  • Documentation for the software can be found here:
  • The new default is to have the POV members on row 1 and when you toggle on the POV the first row is hidden.
  • A video that walks through all of the updates can be found here:
  • Password: training

If you have any questions/concerns, please