MINUTES OF THE MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SODA SPRINGS, CARIBOU COUNTY, IDAHO HELD MAY 1ST, 2013.
MEETING CALLED TO ORDER AT 5:00PM BY KIRK L. HANSEN, MAYOR.
ROLL CALL SHOWED THE FOLLOWING PRESENT: KIRK L. HANSEN, MAYOR
MITCHELL J. HART
LYNDA LEE
PRESTON PHELPS
EXCUSED: Randall E. Prescott, Pres
Clyde Nelson, Attorney.
ALSO PRESENT: Mark Steele Alan Skinner, Director
Robert Daniel Tausha Vorwaller, Clerk
Ben Owens
Mark Cox
Joe Stanislao
Austin Robinson Charles Fryar
Jackie Robinson
The invocation was given by Robert Daniel, Mayor Hansen then led everyone in the
‘Pledge of Allegiance’.
Councilmember Prescott was excused.
The Council reviewed the minutes from the last meeting and the payroll & accounts payable. Councilmember Hart moved to dispense with the reading of the April 17th, 2013 minutes and approve them as written along with the payroll and accounts payable for April, 2013. Councilmember Lee seconded the motion. All in favor, motion carried.
(SEE ATTACHED PAYROLL & ACCOUNTS PAYABLE REGISTERS FOR DETAIL)
Ben Owens, Caribou Field Archers President, requested approval to hold their annual bow-shoot event at Kelly Park, May 10th, 11th & 12th. He also requested, for safety reasons, that the fishing pond and disc golf course be closed for the weekend during the event and also that the police provide some additional patrolling in the area to prevent vandalism of the targets. Mr. Owens mentioned that this is their biggest shoot of the year and they expect over 100 participants. He also mentioned that the Club provides an additional portable toilet that is placed up in the park. Mayor Hansen mentioned that the usual liability insurance showing the City as additionally insured will be required. Mr. Owens mentioned the Club carries $500,000 liability insurance and he will check to see if the City is shown as additionally insured. Councilmember Hart moved to approve the event based on the past success, closing the pond and disc golf course for the event and contingent on the required insurance. Councilmember Phelps seconded the motion. All in favor, motion carried.
The Council considered two payment requests from Edstrom Construction for the wastewater treatment plant project. One in the amount of $338,718 for labor items including metal building & framing, sub-contractor painting, some pipe work, chemical MAY 1ST, 2013
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metering pump skid installation, electrical sub-contractor and mechanical sub-contractor. The second pay application for $49,400 was for instrumentation equipment. The required affidavits from Edstrom were submitted. The current construction cost is just over $8.4 million. Several pictures of the new plant were viewed. Director Skinner mentioned that the concrete basins were installed for five additional sand filters to meet the stricter phosphate removal requirement if adopted by the EPA. The additional filters would require approximately $500,000 to complete and the Council may want to consider setting aside those funds if needed. The punch lists for phase 5 and phase 7 were reviewed. There are 42 items still being worked on for phase 5 which is the secondary treatment phase of the project. Phase 7, the tertiary portion of the project was submitted by Edstrom for substantial completion meeting the EPA Consent Order milestone of April 30th and is currently under review. Councilmember Lee moved to approve the two pay applications from Edstrom Construction, seconded by Councilmember Hart. All in favor, motion carried.
Director Skinner presented a letter from Dave Noel of Forsgren Associates Engineers regarding the Woodland Subdivision drainage issue. It suggested that when established subdivisions do not accommodate the storm water then the City could accept responsibility to correct the issue. Mr. Noel also mentioned that a local improvement district (LID) can be formed so that all property owners that benefit from the improvement pay for the project. Possible solutions include; retention ponds either on an off-site location or at one or more areas within the subdivision, partial retention with percolation, which will require a percolation rate analysis, or as a last resort, do to the costly nature, the storm water could be pumped to an offsite catch basin or ditch. Also reviewed were guidelines of how deep a retention pond would need to be to handle the estimated amount of storm water from the entire subdivision, for example to handle an average amount of storm water in the 20 foot easement that exists, with no percolation, it would require a 40 foot deep retention pond. The Mayor and Council discussed the issue including how the drainage into the formation rock could cause the water to move horizontally through the rock possibly effecting the basements of other homes nearby. The Mayor and Council agreed to proceed with the percolation test working with just the two property owners most affected for right now.
The Mayor and Council reviewed the estimated beginning fund balances. Clerk Vorwaller explained that the estimates were conservative. The cost of wage increases were also reviewed. Department requests and capital projects will be discussed at next meeting.
Councilmember Hart moved to adjourn the meeting at 5:45pm, seconded by Councilmember Phelps. All in favor, motion carried.
PASSED AND APPROVED BY THE MAYOR AND CITY COUNCIL THIS 15TH DAY OF MAY, 2013.
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Kirk L. Hansen, Mayor
ATTEST:
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Tausha Vorwaller, Clerk