MINUTES OF THE FISHBOURNE PARISH COUNCIL
AGM held on 12th May 2011 at Royal Victoria Yacht Club at 7.00 pm
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Present: Cllr Johnson (Chairman), Cllr Reed, Cllr Warwick, Mrs Bulwer (Clerk)
AGENDA A
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1042Election of Chairman
Cllr Warwick proposed, seconded by Cllr Johnson that Cllr Reed should be elected to
serve as Chairman of the Parish Council for the forthcoming year.
1043Chairman’s Declaration of Acceptance of Office
Cllr Reed signed the Declaration of Acceptance of Office, witnessed by the Clerk.
In taking office the new Chairman thanked Cllr Johnson for the invaluable contribution
he has made to the Parish Council during his time as Chairman.
1044Election of Vice-Chairman
Cllr Cooper having indicated his willingness to continue as Vice-Chairman was re-
elected. Proposed Cllr Warwick, seconded Cllr Johnson
1045To review and adopt Standing Orders
Following a proposal from Cllr Warwick, seconded by Cllr Reed it was resolved that
the Standing Orders be readopted.
1046To review, approve and adopt amended Financial Regulations
Following a proposal from Cllr Warwick. seconded by Cllr Reed it was resolved that
amended Financial Regulations be adopted.
1047To appoint an Internal Auditor
Following a proposal by the Clerk, seconded by Cllr Johnson it was resolved that
Mr Gordon Tutton be appointed as Internal Auditor for the year 2010/11.
1048To appoint a Representative to the Executive Council of the Isle of Wight
Association of Local Councils
Cllr Cooper having indicated his willingness to continue as Representative was re-
appointed. Proposed Cllr Reed, seconded Cllr Warwick.
Questions from Members of the Public - Mr Young asked if the Passenger Information Sign
at the Wightlink terminal made any difference. The Chairman confirmed this would be
included in his report.
AGENDA B
1049Apologies : Cllrs Ballard and Cooper, Mr R Carpenter, Mr P de Peyer
1050Members Declaration of Interest - None
1051Minutes of the Meetings held on 5th and 14th April had been circulated and were taken
as read. There being no amendments they were accepted as a true record and signed by
the Chairman. Proposed Cllr Warwick, seconded Cllr Johnson
1052The Financial Statements of Account had been circulated. The Chairman pointed out
that Note 1 should read ‘Includes gratuity of £650 to retiring Clerk …’ not £600.
After discussion it was proposed by Cllr Warwick, seconded by Cllr Johnson that the
accounts be approved. Copies of the Statements are attached and form Appendix A to
these minutes.
To receive Reports
1053The Chairman reported that the party held on 29th April on the Oak Tree Green had
been an enormous success. Thanks were given to the organisers which was a collabor-
ation of the RVYC, Cllr Cowell and Hubert Smythe. (Mr Young pointed out that some
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1053items still needed to be cleared away and the Chairman agreed to speak to Hubert.)
Between 300 and 400 people attended (including about 100 children). The Commodore
of the RVYC, Mr Nigel Talbot commented on the close co-operation between the
Parish and the Club and willingness of individuals to work very hard to make the event
a success. Cllr Johnson confirmed that a report had been given to CountyPress. A sum
of £1,600 had been raised for the Hants & IW Air Ambulance Service. A full report
will be included in the next Newsletter.
Mr Young mentioned that the last grass cutting on part of the lower green had not been
carried out very well and it had been necessary for him to tidy up afterwards. The
situation will be monitored and if this happens again the Clerk will contact IWC
1054The Chairman reported that Wightlink were having problems getting the Passenger
Information Board working but they are determined to get it repaired.
1055Cllr Warwick reported that Mr David Bialas of Southern Water had inspected
Ashlake Farm Lane to see if work can be carried out economically to alleviate
problems in the area.He also visited residents who had experienced overflowing
drains which had been reported earlier this year. It is hoped that a drainage gully will
be created to take away the surface water from Kite Hill. Mr Bialas also reported on
work being done in Barge Lane.
Mr Young confirmed that Southern Water had acted promptly when there had been
problems with the pumping station by the lower green.
1056Mrs Talbot reported that there had been a burglary in Fishbourne Lane. The Clerk
will obtain information from PC Massey. An item will be included in the Newsletter.
1057The Clerk reported that
£744.60 to reimburse the cost of the website had been received from RCC.
Iain Thornton and Kevin Burton were not responding to the request for a meeting to
discuss traffic issues in the Parish despite two reminders.
Councillor training information had been received and circulated and the Clerk
encouraged members to take advantage of these courses
A response had been received concerning the drain covers at the Firestone Copse Rd
junction with Kite Hill and had been forwarded to the resident who had raised the query
She will keep a check on progress.
The Council had been contacted concerning discretionary concessionary transport to
Faith Schools on the Island. After discussion it was decided that the Council would not
support this request.
Victim Support have asked for a donation. After discussion it was agreed that the
Council would not make a donation.
The Community Payback team (Hampshire Probation Trust) are now charging for
this service.
Mark Dickson has asked for volunteers for the Neighbourhood Plan.
The Council has been asked to circulate details of the Travel/Parking Survey to/at
St Mary’s.
The IWC are undertaking a survey relating to rubbish collection. It was agreed that
anything that encourages recycling and discourages landfill should be supported.
Renewal notice for insurance has been received £204.40 to £276.50. Cllr Warwick
will check with Ashlake Farm Residents treasurer re their insurer and inform Clerk.
The Chairman suggested the Clerk let Suffolk Acre know we are considering changing.
1058After discussion is was agreed that the Clerk should contact the original suppliers to
see if they will refurbish the Notice Board in Fishbourne Inn car park. The notice board
at Quarr doesn’t lock - it was agreed that the Clerk should contact Footprint Trust.
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1058The future of the Elenors Grove Notice Board is still uncertain.
1059After discussion it was agreed to renew our subscription to CPRE£34.00. Proposed
Cllr Johnson, seconded Cllr Warwick.
1060The Chairman informed the Council that following a complaint from a resident
concerning a bright flashing light which had been installed at the crossing in Kite
Hillhe had inspected the area and the light had been switched off. It is understood
that another resident in the area had complained to the IWC.
1061Correspondence received from
Fullers Brewery regarding Village of the Year competiton
Booklet relating to Fire Control Centre move to Surrey.
(it was suggested that reference be made to this move in the Newsletter)
Cllr Johnson’s letter of resignation with effect from 13th May 2011
1062Planning Applications - none.
1063Tree Preservation Order - none. It was agreed that the Clerk should thank the IWC
for the work recently undertaken to the Oak Tree.
1064Planned Payments - Councillors had been provided with copies of the Schedule of
Planned Payments. It was resolved that payments totalling £423.04 be approved.
Proposed Cllr Warwick, seconded Cllr Johnson. A copy of the Schedule is attached
and forms Appendix B to these minutes.
1065Agenda Items for the Next Meeting
Councillors to complete Register of Financial and Other Interests
Approval and adoption of Financial Risk Assessment and Asset Register
Audit Governance Statement
Training Programme
There being no other business the meeting closed at 7.58 pm