A.W.A.I.R.

A WORKPLACE ACCIDENT AND INJURY AND REDUCTION PROGRAM

MAPLE RIVER PUBLIC ISD #2135

PROGRAM ADMINISTRATORCONTACT INFO

DAN ANDERSON – SUPERINTENDENT(507) 524-3918

PROGRAM REVIEW/UPDATE:December 12, 2013

September 16, 2014

March 10, 2015

February 9, 2016

TABLE OF CONTENTS

1.0HEALTH AND SAFETY POLICY STATEMENT

2.0PROGRAM GOALS/OBJECTIVES

3.0ADMINISTRATION LEADERSHIP

4.0EMPLOYEE & STAFF INVOLVMENT

5.0AUTHORITY, RESPONSIBILITY AND ACCOUNTABILITY

6.0RESOURCES

7.0HAZARD IDENTIFICATION

8.0HAZARD REPORTING SYSTEM

9.0ACCIDENT INVESTIGATION AND INJURY/ILLNESS ANALYSIS

10.0HAZARD PREVENTION AND CONTROL

11.0EMERGENCY PLANNING AND PREPARATION

12.0MEDICAL PROGRAM

13.0SAFETY AND HEALTH TRAINING

14.0PROGRAM REVIEW

SECTION 1.0HEALTH SAFETY POLICY STATEMENT

Maple River Public School observes safety and health as an integral component of its operation. Safe work practices and methods will be established to provide and maintain a safe and healthful working environment.

Safe work practices and methods will be incorporated into all programs including instruction, athletics, extra-curricular activities, community events and transportation. Safe work practices and methods will be designed to prevent injuries and illnesses and to comply with federal, state and local safety and health regulations.

Administration, from the superintendent, school board and supervisors must reflect an interest in improving safety and health objectives and set a good example by observing safe work practices and methods as a part of the normal work routine. Examples shall be vocal, visible and ongoing.

Employees shall work in a way that maintains the high safety and health standards developed and sanctioned by the district. Instructional employees will incorporate safe work practices and methods into curriculum to prevent injuries and illness to students.

The goal of our safety and health program is to identify and minimize hazards. Through recognition and minimizations of hazards, injuries to all can be reduced and hopefully eliminated.

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SuperintendentDate

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Board ChairDate

SECTION 2.0PROGRAM GOALS/OBJECTIVES

The goal of safety and health programs is to identify and minimize hazards throughout the district. To achieve this goal, the following objectives and activities have been established:

Objective:Air Emissions Procedures

  1. Calculate Potential to Emit (PTE) levels for each building.
  2. File PTE calculations in each building and update as conditions change
  3. Complete air-permitting form (if required)

Objective:Asbestos Containing Building Materials (ACBM)

  1. Maintain an Asbestos Management Plan in accordance with A.H.E.R.A.
  2. Identify and train an Asbestos Program Manager
  3. Develop and distribute an annual notification to parents and employees
  4. Conduct six month periodic surveillance of ACBM
  5. Maintain an update all records relating to ACBM
  6. Conduct appropriate training of affected staff

Objective:Bloodborne Pathogens Program (BBP)

  1. Implement a BBP Exposure Control Plan encompassing OSHA Standard 29 CFR 1910.1030 and review annually
  2. Identify and train an Exposure Control Officer
  3. Determine affected staff using the assessment tool
  4. Provide training to affected staff
  5. Offer Hepatitis B vaccination to affected staff
  6. Make Exposure Control Kits available to affected staff
  7. Inform all staff of locations of personal protective equipment and exposure control kits
  8. Maintain a regular cleaning schedule for areas with frequent blood related incidents
  9. Develop post exposure procedures related to BBP
  10. Determine valid exposures, provide post-exposure evaluation, record and report on First Report of Injury for proper insurance procedures
  11. Monitor or provide updates on regulatory changes and new information

Objective:Chemical Hygiene

  1. Review the written Chemical Hygiene Plan on an annual basis
  2. Identify and train a Chemical Hygiene Officer
  3. Appropriately train laboratory supervisor(s)
  4. Maintain accurate and up to date chemical inventories within laboratory
  5. Maintain chemical handling, dispensing, storage and disposal procedures
  6. Create Standard Operating Procedures (SOP’s) for laboratories
  7. Evaluate engineering controls (fume hood, localized exhaust & ventilation)
  8. Complete fume hood/exhaust ventilation survey and post results on hood
  9. Create an emergency evacuation route and post in laboratory
  10. Conduct safety inspections of laboratory facilities

Objective:Confined Spaces

  1. Develop and implement a written plan for confined spaces encompassing Federal OSHA Standard 29 CFR 1910.146 and review annually
  2. Identify and train responsible person
  3. Inventory all potential confined spaces within the facility
  4. When required, complete entry permits for permit required confined spaces
  5. Train all potentially affected staff on proper confined space entry methods and techniques
  6. Use proper ventilation, communication, personal protective and gas testing equipment as needed

Objective:Community Right to Know (CRTK)

  1. At the time of editing this document Maple River Public School has no extremely hazardous substances. Tier II Reporting to the MN Emergency Response Commission does not apply to the district at this time

Objective:Compressed Gas

  1. Review annually a written plan for compressed gasses
  2. Identify and train district contact person
  3. Develop safety procedures for working with and handling compressed gases
  4. Inventory facility for all compressed gasses
  5. Train all potentially affected staff on proper compressed gas methods and techniques
  6. Conduct annual compressed gas audits

Objective:Employee Right to Know & Globally Harmonization System (ERK/GHS)

  1. Review written plan annually
  2. Identify and train district contact person
  3. Annually train potentially affected staff
  4. Identify ERK functional areas such as kitchens, science department, custodial, industrial arts etc.
  5. Perform inventories identifying hazards such as chemical, physical, radiological etc.
  6. Maintain proper MSDS inventories in affected departments throughout the facility
  7. Maintain SDS book location list in health and safety record keeping system

Objective:Emergency Action Plan

  1. Develop and implement a written plan to address procedures for as many emergency scenarios as feasible such as fire, natural disaster, bomb threat, intruder, armed intruder etc.
  2. Identify district contact person
  3. Create emergency evacuation routes and shelters for each area of the facility
  4. Post routes and shelter locations in visible locations in each classroom of the facility
  5. Inform/train employees of appropriate actions

Objective:First Aid/CPR

  1. Annually review written plans for first aid situations
  2. Identify contact person
  3. Identify first aid treatment areas within each facility
  4. Survey facilities for First Aid/CPR needs
  5. Develop and implement program for providing first aid kits
  6. Train affected employees regarding appropriate first aid response procedures

Objective:Hazardous Waste

  1. Annually review written plan related to hazardous waste.
  2. Identify contact person
  3. Inventory quantity and locations of hazardous wastes generated
  4. Complete MPCA annual permit for each building generating hazardous waste if necessary
  5. Implement proper waste disposal and recycling procedures – complete proper manifests
  6. Train all affected staff regarding proper disposal/recycling methods and procedures.

Objective:Hearing Conservation

  1. Annually review and update written program regarding Hearing Conservation if needed
  2. Identify district contact person
  3. Inventory and identify areas with equipment exceeding 85 dBA
  4. Test areas and equipment for actual sound level and approximate exposure duration
  5. Provide hearing protection if sound levels cannot be reduced through other controls
  6. Train affected staff regarding sound levels and hearing conservation

Objective:Indoor Air Quality (IAQ)

  1. Develop, implement and review annually a written plan related to IAQ encompassing the US EPA “Tools for Schools”
  2. Identify district IAQ Coordinator
  3. Survey, identify and document situations and work practices that require IAQ remediation
  4. Train employees and building occupants on optimum IAQ in areas such as ventilation, moisture, pets/animals in the building and chemical exposures
  5. Maintain record keeping procedures related to IAQ
  6. Monitor and provide updates on regulatory changes and new information regarding IAQ

Objective:Integrated Pest Management (IPM)

  1. Maintain compliance with Janet B. Johnson Parents' Right-to-Know Actof 2000
  2. Notify and/or provide method for notification of staff, students and parents regarding scheduled pesticide applications and that more information is available from the district office

Objective:Lead in Water

  1. Annually review written management plan related to possible lead content/contamination for all drinking, cooking or human consumption fixtures
  2. Identify contact person
  3. Survey facility to determine water sources used for consumption
  4. Conduct water testing according to MDH and US EPA rules and guidelines
  5. Implement replacement or flushing procedures should a fixture used for human consumption be found to have lead levels exceeding those recommended by MDH and/or US EPA
  6. Ensure all replacement fixtures meet current NSF Lead FREE criteria
  7. Train affected staff regarding flushing procedures and testing requirements if necessary
  8. Inform building occupants of availability of lead in water sample results

Objective:Lockout – Tagout(LO/TO)

  1. Annually review written plan outlining procedures for control of residual energy
  2. Annually update inventory of equipment subject to release of residual energy
  3. Maintain adequate inventory of LO/TO devices such as locks, hasps and tags
  4. Annually review procedures for LO/TO of equipment with multiple residual energy sources
  5. Train affected staff in proper LO/TO procedures and techniques

Objective:Machine Guarding

  1. Identify an MDE-Certified District Contact person and obtain training and issued certification number
  2. Conduct initial survey of equipment needing to be brought into compliance with MDE Best Practices standard
  3. Update, safe-guard, decommission and/or replace equipment as soon as feasible and per MDE Best Practices and Specifications

Objective:OSHA Inspections/Mock OSHA Inspections/MDE Management Assistance

  1. Participate and support MDE Management Assistance Activities
  2. Coordinate and respond to third party risk assessment activities such as insurance and consulting companies
  3. Maintain all required OSHA postings including labor rights posters as well as OSHA 300 log with form 300A posted annually February 1 through April 30

Objective:Personal Protective Equipment (PPE)

  1. Annually update PPE written program as it pertains to protection of head, eyes, ears hand, feet etc.
  2. Establish a district contact person
  3. Assess facilities and work tasks to determine PPE needs
  4. Provide PPE training to staff as needed for tasks and work assignment as well as how to care for assigned PPE

Objective:Playground Safety

  1. Annually review written management plan pertaining to playgrounds, their safety and upkeep
  2. Identify district contact person regarding Playground Safety
  3. Regularly conduct playground equipment maintenance checklists
  4. Train staff on recognizable hazards associated with playground safety
  5. Have all playground equipment inspected by certified playground inspector in order to authorized to utilize Health and Safety resources

Objective:Radon

  1. Annually review Radon written program which includes plans for testing and mitigating any elevated radon levels as per MDH and US EPA guidelines
  2. Identify a district contact person
  3. Train and inform affected staff, building occupants and district members

Objective:A.W.A.I.R. Safety Committees

  1. Annually review and assess safety committee
  2. Identify Safety Committee chairperson
  3. Define roles, responsibilities and activities associated with the Safety Committee
  4. Schedule and conduct regular Safety Committee meetings that elicit employee membership quantities that exceed administration

SECTION 3.0MANAGEMENT/ADMINISTRATION ROLE

Responsibility of implementing Safety and Health programs resides with management/administration.

The board and administration will show commitment to and involvement by adhering to the rules and regulations, promoting positive attitudes toward safety and health programs, attending trainings and/or meetings when requested and listening to employee concerns regarding safety and health issues.

Safety committee members are also expected to lead by example further promoting the attitude of Health and Safety and providing resources to other staff and district members.

SECTION 4.0EMPLOYEE & STAFF INVOLVEMENT

Employees are ultimately responsible for their role in the districts Safety and Health programs. Employees are allowed to directly influence these programs through:

  1. Serving as members of the safety committee
  2. Attending applicable trainings related to Safety and Health programs
  3. Completion of appropriate tasks, checklist, inspections or alike as they pertain to their position within the organization
  4. Reporting all unsafe conditions and following through to ensure they are corrected in a timely manner

SECTION 5.0AUTHORITY, RESPONSIBILITY AND ACCOUNTABILITY

Board of Education / Superintendent shall provide leadership and feasible resources to implement Health and Safety policies as well as to correct any unsafe conditions

Building Principal(s)/Dean of Students shall require employees, students, contractors/vendors and visitors to adhere with district Safety and Health policies.

They shall also evaluate employee performance including each members safety and health behavior and work methods and by encouraging their participation in the districts Safety and Health Committee.

Departmental Supervisors shall ensure their department members attend applicable trainings as they pertain to Safety and Health.

Obtain and maintain up-to-date resources to detect safety and health violations and/or hazards such as improperly operating equipment, tools or other devices

Assign clear responsibility for all aspects of the districts Safety and Health programs.

Investigate and remediate all hazards and accidents as well as investigate and mitigate all ‘near-miss’ incidents as resources allow.

Employees shall attend all required or applicable trainings and meetings as specified by the Safety and Health programs. Take no short cuts and completely understand all aspects of work assignment as it pertains to possibly Safety and Health programs.

Employees shall also report all hazards, accidents and near-misses to supervisors or others such as administration, safety committee members and/or Board of Education members.

Employees shall also adhere to and comply with all aspects of good housekeeping of their work areas.

Compliance with the districts AWAIR and safety and health programs is a condition of employment. Violation of safety standards and expectations by an employee opens them up to disciplinary action by the district. Examples of violations may be but are NOT limited to…failure to wear PPE, removal of safety guards or equipment or working in a KNOWN unsafe environment.

SECTION 6.0RESOURCES

Resources available to members of the organization are

Financial

  1. Health and Safety local tax levy as authorized by MDE
  2. Matching MDE H & S levy funds (if qualified)
  3. OSHA grants

Personnel

  1. Board of Education Members

2. District Superintendent

  1. Safety Committee Members
  2. School Nursing Staff
  3. Custodial Department
  4. MDE Management Assistance Program – Karen Olsen
  5. MDE H & S Program Supervisor
  6. Environmental, Health & Safety Consultant – Chandler Holland HSC, LLC

SECTION 7.0HAZARD IDENTIFICATION

Following are methods and resources for employees to assist in determining hazards.

  1. State Inspectors – Fire Marshal and Building Inspectors
  2. Insurance Inspectors – Worker Compensation and Steam Boiler Inspectors
  3. Private Consultant – Holland Solutions Company, LLC
  4. Internal Employee Inspections/Checklists
  5. Local officials – Fire Department, MDE Management Assistance Personnel
  6. Regulatory Compliance Officials from MDE, MDH, MPCA etc.

Since its inception, the A.W.A.I.R. program has identified the following hazards or potential for hazard:

  1. Exposure to blood and body fluids
  2. Repetitive motion aka Ergonomics
  3. Chemical handling & disposal
  4. Noise exposure
  5. Welding, cutting & brazing
  6. Power equipment
  7. Compressed gases
  8. Control of residual energy (LO/TO)
  9. Respiratory hazards
  10. Material handling
  11. Fire hazards

SECTION 8.0HAZARD REPORTING SYSTEM

Reporting of all actual or perceived safety and health concerns is encouraged. All employees are expected to watch for, report and if feasible correct any hazardous situation or concern.

Reporting may be done to direct supervisors or submitting a completed Safety and Health Hazard Report Form (appendix A) to a supervisor, building administrator, safety committee member as soon as feasible.

Hazards will be addressed by appropriate supervisor or administration/superintendent if applicable. When and how the concern is addressed will be communicate back to the employee who raised the concern by returning the bottom portion of the reporting form and/or via the employees email.

SECTION 9.0ACCIDENT INVESTIGATION AND INJURY /ILLNESS ANALYSIS

It is understood that even with all the hazard prevention programs and fail safe measures in place the possibility for accidents, incidents and/or illnesses may occur on the job.

Investigation of these items will be done as follows:

  1. Employee reports incident to the districts Workman’s Compensation contactperson
  2. A communication will be sent to the employees supervisor with an Accident Investigation form for all incidents as they pertain to OSHA 300 Log of recordable cases and for tracking of ‘near-misses’ if applicable
  3. Completed Accident Investigation form will be returned to the Workman’s Compensation contact person within 24 hours of incident and copied to the safety committee
  4. Safety Committee will address all items at their next meeting and develop prioritized corrective actions as necessary

SECTION 10.0HAZARD PREVENTION AND CONTROL

Engineering Controls

  1. Remove the hazard or substitute with a less hazardous product or equipment
  2. If removal is not feasible implement other engineering controls to isolate the unsafe condition

Written Programs

Written plans have been created to address specific hazards addressed by OSHA and/or other regulatory agencies. Written plans outline procedures for dealing with specific hazards. The organization maintains an ongoing relationship with all regulatory agencies as well as independent consultants to obtain current information regarding regulations. Written plans are a part of the districts electronic Environmental Health and Safety Recordkeeping programs on file in the district office.

Personal Protective Equipment (PPE)

  1. Gloves – Issued to employees working with corrosive or caustic materials or with physical hazards that can cause damage to employee hands and fingers
  2. Eye protection – Issued to employees exposed to airborne particulate or hazardous chemicals potentially damaging to employees eyes and sight
  3. Protective Clothing – Issued to employees in maintenance, housekeeping, food service, chemical science etc. that may come in contact or handling potentially hazardous chemicals or materials
  4. Respirators – At the time of updated this document, no employees are authorized or required to wear respirators
  5. Hearing Protection – Issued to employees exposed to greater than 85 dBA over an 8 hour time weighted average

Preventative Maintenance Program