VACANCY NOTICE No. 2014/04

UNICEF –IRAN

Title:SeniorExecutive Assistant

Duty Station:Tehran

Level:GS-6

Contract Status:Fixed Term

Supervisor:Representative

Objectives: Provides a full range of secretarial and office assistant duties to the UNICEF Representative (or Officer-in-Charge)

Deadline for Applications:Sunday 31 August 2014

Major duties and responsibilities:

  1. Arranges appointments and maintains Representative’s calendar, receives high-ranking visitors, places and screens telephone calls and answers queries with discretion;
  2. Prepares briefing materials for supervisor for use on official trips or special meetings;
  3. In charge of protocol matters: (a) arranges meetings with high-ranking officials; and (b) arranges official receptions given by the Head of Office;
  4. Participates in the organization and preparation of staff meetings with the Representative as well as of special meetings like Info Sharing and CMT; takes minutes / notes; distributes material before the meeting and follows up on CMT actions;
  5. Prepares informal translations and may act as interpreter;
  6. Receives, screens, logs and routes correspondence including pouch & mail. Attaches necessary background information and maintains follow up systems;
  7. Selects and makes pertinent abstracts and undertakes searches for information;
  8. Drafts non-substantive correspondence and insures follow up;
  9. Takes dictation on a variety of subject matters and transcribes ensuring that spelling, punctuations and format are correct. Types correspondence, documents and reports, etc. some of which are highly confidential;
  10. Maintains policy, confidential and general management files; catalogues important UNICEF documents for use by front office;
  11. Drafts selected materials from different sources and coordinates the final preparations of reports, official documents, etc. for which Representative’s office is responsible;
  12. Closely checks all correspondence for format, style and accuracy before it is submitted to the Representative for signature;
  13. Keeps list of names, addresses and telephone numbers of Ministries, Govt. officials and members of the diplomatic corps;
  14. Prepares related documents for Representative’s travels; close coordination with Travel Assistant on details including ticket and hotel reservation.
  15. Supervises the distribution of important documents to key officials on a timely fashion; co-ordinates the work of other assistants in office, when required

Qualifications and experience:

  • High school diploma. First university degree would be an advantage.
  • Six-eight years of senior executive experience with a good public relation work record.
  • Excellent knowledge of English and Farsi. both written and spoken; Knowledge of another UN official language would be an advantage.
  • Work experience with UNICEF or other international organizations is an asset

Competencies:

i) Core Values (Required)

Commitment

Diversity and Inclusion

Integrity

ii) Core Competencies (Required)

Communication [II]

Working with People [II]

Drive for Results [II]

iii)Functional Competencies (Required)

Analyzing [II]

Applying Technical Expertise [II]

Following Instructions and Procedures [II]

Planning and Organizing [II]

Applicants are requested to send their P11 form (attached), CV and “Cover Letter” directly to email address: by Sunday 31 August 2014.

Please make sure to mention Your “Name” & “Vacancy #” in the subject line of your e-mail.

UNICEF is a non-smoking working environment

Applications from qualified women are encouraged

Male applicants should be released from their military obligations