Chairman: Cllr D Liddell / Cllr R Leech

MINUTES of the ANNUAL MEETING of SILKSTONE PARISH COUNCIL held on Monday 14 May 2012 at 6.45pm at Silkstone Sports Pavilion.

PRESENT

Councillors: R Brocklehurst, J Charlesworth, Mrs P Gallamore, Mrs M Liddell, P Smith and R Stier

In attendance: 1 resident, Ms D Brown - Internal Auditor, and the Clerk

PUBLIC QUESTION TIME

A resident advised that PC M Silcock has had an accident and is off work at the moment. Joanne Weatherall PCSO has moved from Penistone East to Penistone West.

Cllr Brocklehurst advised that the Nickel Plant application in Dodworth has been withdrawn.

Cllr Brocklehurst asked if a vicar had been appointed at Silkstone Church. Cllr Liddell advised that two applilcants had been interviewed but no-one yet appointed.

Cllr Smith commented that the Church had become a centre for the community under the last Vicar Simon Moor and advised that the French lessons currently held at the Church are going well.

Cllr Leech advised that substance abuse is evident in the Towngate woods, he will advise the authorities. Quad bikes have also been an issue.

Cllr Stier advised that Silkstone Common Junior & Infant School have won the Yorkshire and Northern Region section of the orchestra competition and are once again going to Birmingham for the England Championship. The Parish Council’s congratulations will be sent to the headteacher.

Cllr Stier advised that he attended the Shindig licence application hearing and advised that the application has been approved with conditions. The Clerk will request a copy of the conditions from the licencing office at Barnsley MBC.

12-001 ELECTION OF CHAIRMAN

Proposed by Cllr Liddell and seconded by Cllr Mrs M Liddell to elect Cllr R Leech as Chairman.

RESOLVED to appoint Cllr R Leech as Chairman of Silkstone Parish Council for the forthcoming year.

RESOLVED to thank Cllr Liddell for his long service as Chairman to the Parish Council since 2001.

12-002 ELECTION OF VICE-CHAIRMAN

Proposed by Cllr Mrs P Gallamore and seconded by Cllr R Stier to elect Cllr P Handley as Vice Chairman.

Proposed by Cllr D Liddell and seconded by Cllr P Smith to elect Cllr Mrs M Liddell as Vice Chairman.

RESOLVED that since two candidates have been nominated for vice –chair a paper ballot be taken counted by Diane Brown who was present at the meeting (5 for Cllr Handley and 3 for Cllr Mrs M Liddell)

RESOLVED to appoint Cllr P Handley to the role of Vice Chairman of Silkstone Parish Council for the forthcoming year.

12-003 APOLOGIES

RESOLVED to accept apologies from Cllr Handley who is on holiday.

12-004 DECLARATIONS OF INTEREST

RESOLVED to note Cllr Stier’s declaration of a prejudicial interest in the payment to the Parish Council’s handyman under agenda item 22 (this item was approved on mass with other payments).

12-005 REGISTERS OF INTEREST

RESOLVED to accept all Councillors’ present Registers of Interest, received by the Clerk. The Clerk will obtain Cllr Handley’s register of interests on his return from holiday.

12-006 RE-APPOINTMENT OF INTERNAL AUDITOR

RESOLVED to re-appoint Diane Brown as the internal auditor for Silkstone Parish Council for the forthcoming year. The outgoing Chairman Cllr Liddell presented flowers and chocolates as a token of the Parish Council’s thanks.

12-007 REPORT FROM THE INTERNAL AUDITOR

RESOLVED to accept the Internal Auditor’s report. There were no questions from Councilors.

12-008 ANNUAL RETURN 2011-2012

RESOLVED to approve the Annual Statement of Accounts for 2011-2012. The Chairman signed the return which will be posted to the external auditor next week.

12-009 NOMINATION OF CHAIRMAN TO PARISH COUNCIL COMMITTEES AND WORKING PARTIES

RESOLVED to approve the schedule of Parish Council Committees and Working Parties with the following amendments :

Parish Plan Working Party and Parish Design Statement to be combined.

Staffing Committee – Cllr Leech will now be the coordinator for the Clerks appraisal as Chairman so Cllr Handley as Vice Chairman will be the Chairman of the Staffing Committee with Cllr Mrs M Liddell and Cllr P Smith as committee members.

Millenium Committee - now dormant but Cllr Mrs M Liddell will check what funds are left in the account and report back to the Parish Council at the June meeting.

12-010 NOMINATIONS OF COUNCILLOR REPRESENTATIVES

RESOLVED to approve the Councillor Representatives list with the exception that Cllr Handley will replace Cllr Leech as Chairman of the staffing committee.

12-011 NOMINATION OF OFFICERS FOR THE SOUTH YORKSHIRE BRANCH AND REPRESENTATIVES TO THE YLCA JOINT EXECUTIVE BOARD

RESOLVED to nominate Cllr D Liddell as Chairman of the South Yorkshire Branch and also as a member of the Joint Executive Board.

12-012 MINUTES

Silkstone Parish Council - RESOLVED to approve the minutes of the Parish Council meeting held on Monday 2 April 2012 as a true and accurate record. The Chairman signed the minutes.

Matters arising from the minutes and not on this agenda:

RESOLVED to note that Cllr Leech was not present at the meeting and should be taken off the ‘present’ list.

RESOLVED to accept the Councillor ID cards produced by Cllr Mrs M Liddell with thanks; the cards were distributed to all Councillors.

RESOLVED that the Parish Council will formally write to Caroline Walton to thank her for taking the minutes of the Parish Council meeting on 2 April 12 in the Clerks absence.

Annual Parishioners Meeting – RESOLVED to note the minutes of the Annual Parishioners meeting held on Monday 16 April 12 which will be approved at the Annual Parishioners Meeting in 2013.

Bastille Day fundraiser meeting – RESOLVED to note the minutes of the Bastille Day fundraiser meeting held on Thursday 19 April 12.

Twinning Committee – RESOLVED to note the minutes of the Twinning Committee meeting held on Friday 20 April 2012.

Silkstone Playing Fields Committee – RESOLVED to note the minutes of the Silkstone Playing Fields Committee held on Monday 23 April 12.

RESOLVED to note that there are now only 3 junior football teams namely under 9’s, under 16’s and under 18’s.

PLANNING

12-013 PLANNING APPLICATIONS FROM BARNSLEY METROPOLITAN BOROUGH COUNCIL (BARNSLEY MBC)

RESOLVED to approve the following comments on planning applications received since the last Parish Council meeting, the Clerk will forward all comments to the planning officer:

2012/0510 – Erection of first floor/side extension to dwelling at 11 Broadgates, Silkstone
– No comment
2012/0517 - Erection of two storey rear & single storey front extensions to dwelling at 57 Hall Royd Walk, Silkstone Common
- No comment
2012/0362 – Erection of 1No detached dwelling at 12 Cone Lane, Silkstone Common
Silkstone Parish Council are opposed to planning application 2012/0362 at 12 Cone Lane, Silkstone Common on the grounds that it is overdevelopment of the site. The proposal is not in keeping with the existing street scene which is predominantly bungalows and also extends beyond the front building line of properties on this street.

POLICY

12-014 PARISH COUNCIL CHARGE CARD

RESOLVED that the Clerk will complete an application form for a Parish Council charge card with an upper limit of £500. The Parish Clerk is authorized to spend up to £250, anything over
this amount must be approved by two cheque signatories.

12-015 LOCALISM ACT AND POWER OF GENERAL COMPETENCE

RESOLVED to note that information relating to the power of general competence will be distributed to all Councillors. The Clerk will need to attend a training session on this new power before the Parish Council can use it. YLCA are currently organizing training sessions.

12-016 PARISH PLAN POLL

Cllr Brocklehurst explained that a funding application to Awards for All for a Parish Plan had been unsuccessful. The intention of the poll is to gauge residents support to produce a new Parish Plan.

RESOLVED to approve the Parish Plan poll for inclusion in the June edition of the Parish newsletter.
12-017 PARISH COUNCIL POLICIES

RESOLVED to approve the following Parish Council policies :

· Standing Orders

· Financial Regulations

· Complaints Procedure

· Training – Statement of Intent

· Gritting Statement

· Grants Awarding Policy

· Community Engagement Strategy – to be updated for next meeting

12-018 ASSET REGISTER

RESOLVED to approve the updated asset register which will be forwarded to the Parish Council’s insurance company.

RESOLVED that the Clerk will contact the Boundary Stones group to ascertain the ownership of the stones and therefore who is responsible for maintenance. The Clerk and Cllr Gallamore will walk round the boundary stones to make a schedule detailing their location.

FINANCE

12-019 BANK RECONCILIATION

RESOLVED to approve the bank reconciliation for the period 1 January to 31 March 2012.

12-020 BUDGET MONITOR

RESOLVED to approve the budget monitor for the period 1 January to 31 March 2012.

12-021 GRANT APPLICATIONS

A proposal of £250 was suggested and a vote was taken 4 for, 4 against.

A counter proposal of £200 was suggested and a vote was taken 7 for and 1 abstention.

RESOLVED to approve a grant of £200 to Penistone Paramount towards the refurbishment of their toilet facilities.

12-022 INVOICES FOR PAYMENT

RESOLVED to approve the invoices for payment schedule dated 2 April 2012. Payments listed below. Full details available from the Clerk on request.

Payee / Net / Vat / Total / Cheque
number
Kickstart Coaching / 3,000.00 / 0 / 3,000.00 / 300380
Barnsley Timber Merchants / 82.50 / 16.50 / 99.00 / 300381
Viking Direct / 32.32 / 6.46 / 38.78 / 300382
Handy man / 1,062.91 / 0 / 1062.91 / 300386
Silkstone Guides / 240.00 / 0.00 / 240.00 / 300383
Silkstone Common Ladies Choir / 100.00 / 0.00 / 100.00 / 300384
Aligator Signs / 48.00 / 9.60 / 57.60 / 300385
Handy man / 1,165.00 / 0.00 / 1,165.00 / 300387
Viking Direct / 259.00 / 51.80 / 310.80 / 300388
Barnsley Timber Merchants / 25.99 / 5.20 / 31.19 / 300389
Grounds man / 510.00 / 0.00 / 510.00 / 300390
Cartridge Save / 47.25 / 9.45 / 56.70 / 300391
Silkstone Common Methodist Church / 300.00 / 0.00 / 300.00 / 300392
Parish Clerk / 900.00 / 0.00 / 900.00 / SO
Viking Direct / 25.88
32.39 / 5.18
6.48 / 31.06
38.87 / 300393
(£69.93)
BT / 66.25 / 13.25 / 79.50 / DD
Parish Clerk / 128.76 / 0.00 / 128.76 / 300394
HM Revenue & Customs / 209.73 / 0.00 / 209.73 / 300395
SY Pensions Authority / 219.38 / 0.00 / 219.38 / 300396
14 May 2012 Schedule totals / 8,455.36 / 123.92 / 8,579.28

12-023 CLERK PAYROLL & PENSION

RESOLVED that due to the private nature of this agenda item it be discussed at the end of the

meeting in private session.

ENVIRONMENT

12-024 CRIME FIGURES

Silkstone / Silkstone Common
March / 6 / 2

RESOLVED to suspend standing orders to allow a resident to address the Council.

A resident who attends the Crime and Safety Sub Group meetings advised the Council that 4x4 vehicle s are being targeted at the moment for their catalytic convertors.

RESOLVED to reinstate standing orders.

12-025 SILKSTONE RECREATION GROUND

a. Site information board at Petrol Station Entrance

RESOLVED that the invoice from Premier Engineering be paid and that the Clerk write officially to the haulage company that caused the damage to the sign requesting that they reimburse the payment.

b. MUGA

RESOLVED that the dates for the multi sports activities taking place in the MUGA over the summer will go in the Parish newsletter and notice boards. Youth Services will ensure the dates are distributed to the primary schools in the villages.

c. Boundary Fence Recreation Ground and bungalow garden

RESOLVED that due to the private nature of this agenda item it be discussed at the end of the

meeting in private session.

d. Health & Safety – nothing to report.

ADDITIONAL ITEMS

12-026 MEETINGS

Cllr Charlesworth attended the Scout Hut Bastille Day meeting.

Cllr Liddell attended the funeral of David Murkett, Chairman and Vice President of YLCA and NALC

Cllr Stier attended the transport meeting

Cllr Mrs M Liddell met with Ward Councillors R Barnard and J Wilson to discuss the lamp standard for the Stocks area

The Clerk attended the following meetings in March and April :

17 March 12 - Penistone Planning & Localism event with Cllrs Gallamore and Leech

21 March 12 – Sheffield Neighbourhood Planning Training

27 March 12 – Meeting with Paul Clifford Planning Improvement Officer at BMBC with Cllrs Leech and Smith regarding electronic plans consultation.

30 March 12 – Meeting with Jim Ritchie relating to Stocks project
4 April 12 – Parish Liaison meeting postponed due to snow.

19 April 12 - Bastille Day fete meeting with Scout Hut user groups

20 April 12 - Twinning Committee Meeting

21 April 12 - Internal Audit meeting with Ms D Brown and Cllr Leech

23 April 12 - Silkstone Playing Fields Committee meeting

There will be a community buildings funding session on Monday 21 May between 6pm and 8.30pm, Cllrs Liddell, Stier and the Clerk will attend to represent Silkstone Parish Council.