2015 Best Practices Conference of the Research Facilities Benchmarking Group
Tuesday, June 23, 2015 — Argonne Guest House9700 South Cass Avenue, Argonne, IL
6:00–8:00 p.m. Reception in the Guest House lounge?
Wednesday, June 24, 2015 — Argonne Labs
7:45–8:30 a.m. Continental breakfast at Argonne
8:30–8:45 a.m. Welcome to Argonne – Name - TBD
8:45–9:45 a.m. Introductions, general information, and acknowledgements (Maryellen Becken, Chair, Corning; Keith McClanahan, Facility Issues). One representative from each organization will…
· Show introductory company slides (3 slide max)
· Introduce everyone attending from their organization
· Describe an issue or problem you are working on
· Describe a successful change or process you have implemented
9:45–10:00 a.m. Break
10:00–11:00 a.m. Benchmarking Review of Cost Trends and Hot Topics (Keith McClanahan, Facility Issues)
11:00 a.m. – 12:00 p.m. Energy & Utilities: Best Practices Presentations (30 minutes each)
· Sustainability Reinvestment Program
· Smart Campus - Building Intelligence & Automation
12:00–1:00 p.m. Lunch; flip charts available to collect and identify Town Hall discussion items
1:00–2:00 p.m. Tour of Advanced Proton Source Argon
2:00–3:00 p.m. Energy & Utilities Town Hall: Hot Topics & Emerging Issues:
· Presentation – Bob Einspar - Combined Heat and Power Plant Benefits, Construction Plans and Q&A
· How to obtain employee support/engagement for energy conservation – coffee pots, microwaves, refrigerators.
· Strategies for reducing demand charges (co-generation, ice or chilled water storage, peak shave with on-site generation.)
· Waste management programs: What is recycled and how is it collected, ISO 14001?
· Energy Star Award
3:00–3:20 p.m. Group photo and break
3:20–3:45 p.m. Reduced Footprint presentation – John Parent, Battelle
3:45–4:45 p.m. Hot Topics & Emerging Issues Town Hall:
· What is a good facility renewal rate as a percent of replacement value?
· Strategies to maintain closed facilities
· From flip charts developed during lunch
· From input received prior to conference
· What can you do with your lab equipment and engage the research community
4:45–5:00 p.m. Wrap up / conclude day one
6:00 p.m. Group dinner: Location TBD
Thursday, June 25 — Argonne Labs
7:45–8:30 a.m. Continental breakfast at Argonne; flip charts available to identify town hall discussion items
8:20–8:30 a.m. Opening remarks (TBD Argonne; Maryellen Becken, Chair, Corning, Keith McClanahan, Facility Issues)
8:30–9:30 a.m. Space Planning: Best Practices Presentations
· Space Planning at Battelle – John Parent
· TBD:
9:30–10:15 a.m. Tour Argon SR program building(s)
10:15–10:30a.m.Break
10:30 – 11:30 p.m. Space Planning - Town Hall Hot Topics and Emerging Issues, continued
· Space charge-backs (open plan)
· Using GIS for Space Planning
· Energy Modeling and BIM interfaces to other capabilities
· Facility utilization justification – Justification of new vs. existing space
· Metrics used for facility modification? Lab repurposing
· Modular lab/office design
· “Sketch Up” – Space Visualization
11:30 a.m. – 12:00 p.m. Maintenance: Town Hall Hot Topics & Emerging Issues
· Maintenance budgeting approach – How do you do it?
· Predictive/Conditional Maintenance
· CAFM, CMMS
· Project Transition to Operations : Maintenance considerations
12:00–1:00 p.m. Lunch; flip charts available to identify Town Hall discussion items.
1:00–1:30 p.m. Maintenance - Town Hall Hot Topics and Emerging Issues, continued
· CMMS systems – what do you use and why?
· The changing lab: modifying spaces based on new functionality requirements. (Lab conversions, construction projects.)
· Lab process cooling water system
· Elevator maintenance and replacement plans
· Discussion of Facilities Condition Index Assessments
1:30–2:15 p.m. Sustainability and LEED implementation Best Practices Presentations
· SF6 Capture and Green House Gas Reduction – Argonne Labs
· TBD
2:15 – 2:45 p.m. Sustainability - Town Hall Hot Topics and Emerging Issues
· Issues identified on flip charts during lunch
· Issues identified from input received prior to conference
· LEED and LEED-EB certification (costs, consultants, schedule, management support)
· Sustainability metrics
· Photovoltaic
· Net-zero energy buildings (NZEB)
· Energy Star
· IAQ issues with sustainability
· Green cleaning
2:45–3:00 p.m. Break
3:00–4:00 p.m. Safety: Town Hall Hot Topics & Emerging Issues
· Contractor Safety Management
· Value-based safety training
· Issues identified on flip charts during lunch
· From input received prior to conference
· Behavior Based Safety Management
· Chemical Tracking
· Facility Security
· IP Protection
4:00–4:45 p.m. TBD
4:45–5:00 p.m. Wrap up / conclude day two
Dinner on your own
Friday, June 26, 2015 — Argonne Labs
8:00–8:30 a.m. Continental breakfast at Argonne; flip charts available to identify Town Hall discussion items
8:20–8:30 a.m. Opening remarks (TBD Argonne, Maryellen Becken, Chair, Corning Keith McClanahan, and Facility Issues)
8:30–9:30 a.m. Using the Power of Benchmarking to Improve Utility Processes – Thorough review to determine differences in costs and identify best practices. Facilitated discussion of drivers and processes for best practices. – Keith McClanahan, Facility Issues
9:30–9:45 a.m. Break
9:45–10:45 a.m. Other Issues & Hot Topics
· Leasing land or roof space for cell tower installations. Has anyone done this and if so, how do you find out what your land or roof is worth?
· Social Media – Blogging Your Facilities Management Activities
· Outsourcing utilization and strategies
· Integrated workplace management systems (IWMS)
· Security training
· Workforce strategy benchmarks that would assist setting the appropriate level of spending and FTE allocations for specific areas
10:45–11:00 a.m. Meeting wrap-up: key learning discussions, critique of conference
11:00 a.m. – 12:00 p.m. Tour TBD
12:00 p.m. Meeting concludes
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