January 20, 2015
Memorandum
To: Shona Wilson
CC: Mark Wilson, Laura Suddon, Stuart Tonks, Trudie Foley, Pauline Scrivener, Chandy Moody, Gary Burton, Andrea Ainsworth, Emergency Contact Person (Laura Suddon/Mark Wilson/Stuart Tonks), Julie Griffith, Garry Hawkins, Pam England
From: Maggie Cook
Date: 20 January 2015
Re: Educational Visit to Space Centre, Leicester
Your above request has now been authorised with the following details:
Name of Trip National Space Centre
Location Leicester
Date of Trip 22 January 2015
Year Group 8
No of Pupils 140
Times Leave at 9.00 am – Return to Lode Heath between 3.30 – 4.30 pm
Transport Coaches x 3
Staff Attending Shona Wilson, Jamie Ferguson, Debbie Wallice, Andy Yeomas,
Jackie Halley, Richard McLaughlin, Maggie Cook. (Rachel Matthews one-to-one with Alex Thorne)
Emergency Contact Laura Suddon
Can you please ensure that:
o You have notified all staff that your trip has now been authorised (via EMAIL) confirming Dates/Times/Year Group involved
o A list of students who will be absent from lessons is displayed on the Staff Noticeboard (in advance)
o Cover, if necessary, has been organised.
o Emergency Contact Person has been notified
o Staff members accompanying/involved with the trip are fully briefed
o You have liaised with Julie Griffith regarding collection of medications for students who have a Medical Care Plan
o You have liaised with Andrea (Canteen) regarding collection of any free school meals (if applicable)
o If you are taking the school mobile you must reserve it via Reception prior to your trip, and collect it the day before/on the day
o You have collected a First Aid Kit from Reception
o On the day a register (which includes up to date emergency contact details) should be taken on the minibus/coach and a copy left at Reception.
o Any last minute changes e.g. staffing must be notified to me prior to the visit to ensure all paperwork is accurate
o If you are on a residential trip you must contact your Emergency Person at the end of each day to confirm ‘no problems’.
o At the end of the trip please contact Emergency Contact Person to confirm trip has finished and all students have been collected safely by parents.
o PLEASE NOTE: Up to date Contact/Medical Information Report, Registers and any other corresponding paperwork must be taken on the trip and carried with staff members at all times.
Many thanks, Maggie
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