3
09-10-12 COUNCIL MEETING MINUTES * PAGE
MINUTES OF THE REGULAR MEETING OF THE PINCKNEYVILLE CITY COUNCIL
HELD MONDAY, SEPTEMBER 10, 2012 AT 7”30 P.M.
IN THE COUNCIL CHAMBERS, CITY HALL
The Pledge of Allegiance was led by Commissioner Leonard J. Heisner.
ROLL CALL
Mayor August J. Kellerman called the regular meeting of the Pinckneyville City Council to order at 7:30 p.m. in the Council Chambers, City Hall. Members present: Commissioners Samuel J. Fulk, Leonard J. Heisner, Kevin B. Hicks, David M. Stone and Mayor August J. Kellerman. Members absent: None. Administrative staff present: City Clerk Frances I. Thomas, City Attorney Roger Seibert and City Treasurer Arthur F. Reese.
PREVIOUS MINUTES
Motion by Commissioner Fulk, seconded by Commissioner Stone to approve the previous minutes of the August 27, 2012 meeting as presented. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
TREASURER’S REPORT
Motion by Commissioner Heisner, seconded by Commissioner Hicks to approve the Treasurer’s Report as prepared and presented by City Treasurer Arthur F. Reese, including Payroll Check Listing September 7, 2012, Treasurer’s Report For The Month Ending: August 2012, Treasurer’s Report August 31, 2012, Treasurer’s Report August 31, 2012 Compared to August 31, 2011 and Unrestricted Bank Balances (Only) Treasurer’s Report August 31, 2012 compared To Last Four Years. Mayor Kellerman reported the prison has made two payments totaling $172,300.79 and are now about three months behind with their utility bills. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
AMEND ACCOUNTS AND FINANCE
Motion by Commissioner Heisner, seconded by Commissioner Stone to amend the agenda to add two credit card bills for the IML Conference for $1,334.00 and $144.30 for a water seminar registration. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
ACCOUNTS PAYABLE
Motion by Commissioner Heisner, seconded by Commissioner Stone to approve the amended accounts payable as presented. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
LETTER OF RESIGNATION – LIBRARY
Commissioner Stone read a letter addressed to Librarian Mark Urbanek from Sherrill Whitener resigning employment from the Pinckneyville Public Library for personal reasons. She thanked Mr. Urbanek for the opportunity to work at the library as assistant librarian.
COMMISSIONER FULK REPORT
Commissioner Fulk reported he is continuing to work on the issues with Oxbow waterway. The matter will be on the agenda for council action at the next meeting.
PLACE ON FILE - RENTAL AGREEMENT WITH CINTAS
Motion by Commissioner Heisner, seconded by Commissioner Hicks to place on file for public inspection a facility services rental service agreement between the City and Cintas for the placement of mats and wet mops bi-monthly at City Hall. This contract at $119.04 per month, for a 36 month agreement, will save the City approximately $130.00 per month from the current provider. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
REPORT
Commissioner Heisner introduced two representatives from Tick Tock Energy who presented plans for an Energy Investment Opportunity (EIO) program using DCEO/ICEF Incentive funds along with City funds. The plan included replacing light fixtures at the gas, water, sewer, street and fire department buildings with more energy efficient fixtures. The estimated cost savings in the first year is $13,923. The project cost is $61,767. The City share is $38,432. and DCEO/ICEF is $23,335. The Council will take the proposal under advisement.
BALLPARK ROAD CLOSURE – STATE BASEBALL TOURNAMENT
Motion by Commissioner Hicks, seconded by Commissioner Stone to approve the request from Mike Cheek for the closing of Ballpark Road for the Southern Illinois Jr. High Athletic Association State Baseball and Softball State Tournament for Saturday, Tuesday and Thursday, September 29, October 2 and 4 th, 2012 at the City Park. The purpose of the road closing is to charge admission for the tournament. Profits from the tournament go toward improvements on the baseball and softball diamonds and the PCHS Softball and Baseball teams. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
FIRST BAPTIST CHURCH STREET CLOSURE
Motion by Commissioner Hicks, seconded by Commissioner Stone to approve the request from the First Baptist Church for a closure of St. Louis Street from 5:30 p.m. to 8:00 p.m. on Sunday, September 30, 2012. This closure is to improve safety during a concert to be held on the parking lot during these hours. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
R-2012-28 – AUTHORIZING AN AMENDMENT TO SERVICE AGREEMENT FOR MANAGEMENT OF CITY POOL
Motion by Commissioner Stone, seconded by Commissioner Hicks to approve R-2012-28, a resolution amending the Swim Pool Management/ Service Agreement with Robert P. Schneider for the management of Bender Pool adding a final installment of $1,050.00. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
PROCLAMATION
Motion by Commissioner Heisner, seconded by Commissioner Stone to approve the Proclamation from the IML Legislation supporting effort to proclaim September 19 th as “No Text on Board – Pledge Day”. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
BILL FLOWERS – NEW WAVE COMMUNICATIONS REPORT
Comments were invited from the floor. In regard to the question of why there is a charge for high definition. Mr. Flowers explained it is a very costly service and they must charge for it.
O-2012-08 - ORDINANCE FRANCHISE AGREEMENT EXTENSION – NEW WAVE CABLE TV
Motion by Commissioner Fulk, seconded by Commissioner Hicks to approve Ordinance O-2012-08, extending a franchise agreement to Telecommunication Management, LLC, D/B/A New Wave Communications, its successors and assigns, to build, construct, operate and maintain a cable television system in the City. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
NAPA - T.I.F. REQUEST
Eric Karsten spoke to the Council regarding a request for $35,000 in TIF funds to aid with the purchase and renovation of a building for the new NAPA auto parts store. The Council agreed to take the request under consideration.
EXECUTIVE SESSION
Motion by Commissioner Fulk, seconded by Commissioner Hicks to move the meeting to Executive Session at 8:30 p.m. for Section 2(A)(c) The acquisition of real estate or the selling price of real estate. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
RETURN TO REGULAR MEETING
Motion by Commissioner Fulk, seconded by Commissioner Heisner to return to the regular meeting at 9:31 p.m. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
HIRING OF EMPLOYEE
Motion by Commissioner Stone, seconded by Commissioner Hicks to authorize Commissioner Stone to fill the full time position of Operator – Water & Sewer Treatment Plant Relief Operator / Utility & Treatment Plant Maintenance providing the job is not bid before 4:00 p.m. September 11, 2012. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
ADJOURNMENT
Motion by Commissioner Fulk, seconded by Commissioner Heisner to adjourn the meeting at 9:35 p.m. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.