SAN JOSE CITY COLLEGE
REQUEST TO SUBSTITUTE OR WAIVE A MAJOR COURSE
Please check only one: Substitute Waiver
To (Dean's Name):
Initiated By (Counselor's Name): Date:
Student (Print):Last Name / First Name / Middle Name / Student ID#
Email: / Phone #:
Major (Print):
AA AS Degree/Certificate / Catalog Year
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Courses (Print):
Required SJCC Class / Units / Class to be Used as a Substitute from Other College / Units / Other College / Grade / Dean Initials if Approved
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8.
Approval/Denial Reason:
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Comments:
Approved By
Instructor’s Name (print): / Signature: / Date:
Dean’s Name (print): / Signature: / Date:
San Jose City College – Purpose, Description and Process
COURSE SUBSTITUTION
A course substitution takes place when a required SJCC course is substituted with another college course that meets the content of the AA/AS degree or certificate requirement. A description of the course must be submitted to show how it meets the content of the required SJCC course. This documentation must be attached to the form. A Request to Substitute a Course can be applied to SJCC courses from SJCC and other regionally accredited colleges/universities.
COURSE WAIVER
A course waiver is issued when a student documents prior achievement of the learning outcomes and content of a specific SJCC course. The academic/department instructor and/or Dean determine whether a course waiver may be issued. The student is responsible for attaching documentation that demonstrates achievement of the course learning outcomes and content.
A student will be required to make up the credits of the waived requirements. These credits may be met by successful completion of an elective course recommended by the instructor or counselor. A course waiver granted by SJCC applies only to SJCC programs of study and may not apply elsewhere.
Note: A Request to Waive a Course does NOT result in the awarding of credit.
PROCESS
1. A student wishing to petition for a Request to Substitute or Waive a Course should gather sufficient documentation and justification to support a course substitution or waiver.
Documentation may include but is not limited to:
o Official or unofficial transcripts showing completed course, units, and grade, and
o Course Outline of Record or
o Course Syllabus or
o Catalog Course Description from corresponding year or
If the course was taken from another institution, a copy of the official or unofficial transcripts from the institution must be attached to the form.
2. The student should complete the Request to Substitute or Waive a Course form with a counselor. Once the form and the appropriate documentation is attached, the counselor will route the form and attachments to the appropriate discipline Division Administrative Assistant. Note: Incomplete forms will be sent back to the initiating counselor by the department.
3. The department instructor and/or Dean will review the form and supporting documentation and will approve or deny the request and state the reason(s) for that decision.
4. The Division Administrative Assistant will then forward the original paperwork to the Admissions & Records Office. Additionally, the Division Administrative Assistant will scan and email the form to the initiating counselor and Admissions & Records.
5. Upon receipt, Admissions & Records will scan the form into ImageNow and attach the original form to the student’s graduation petition. If the graduation petition has yet to be submitted, the form will then be filed in Admissions & Records.
6. Admissions & Records will email the student a copy of the form as an attachment to confirm receipt.
Rev.9/12/2016