MINUTES OF THE LIGHTHOUSE COMMONS AT EAGLE HARBOR CONDOMINIUM ASSOCIATION, INC.
DATE, TIME, PLACE:
The regular monthly Board of Directors’ meeting of the Lighthouse
Commons at Eagle Harbor Condominium Association, Inc. was held
on Sept. 23, 2009 at Eagle Harbor Clubhouse at 6:30 PM.
OFFICERS & QUORUM:
President, Rozalynn Federline opened the meeting. Additional Board
members present were Treasurer, James Ogren, and At Large Member,
Gary Braucher. Secretary, Dave Jamison, Vice President Jim Matthews was absent. The meeting was electronically recorded. TheSelect Group was represented by Steve Townsend. A quorum was present.
MINUTES:
Motion was made, seconded and approved to accept the Minutes of the
August 26, 2009 meeting as presented.
TREASURER’S REPORT:
Motion was made, seconded and approved to accept the Treasurer’s
Report as presented by Jim Ogren.
COMMITTEE REPORTS:
ARC- Don Dykstra reported that 1 new requestwas received.
Neighborhood Watch –The President,Rozalynn Federline, reported that we would now fall under EagleHarbor’s NHW program. They meet on the 3rd Tuesday of the month at the club house at 6:30pm. She also reported that if anyone sees anything out of the ordinary, please call the Sheriff‘sDepartment or 911. She also reported that EagleHarbor’s NHW Chairman, Maurice James, requestedEagleHarbor’ Board to consider hiring a security company, as budget permits.
Landscape – No report, as Jim was out of town.
Seal Coat – Mr. Pointon is expecting contractor proposals to be received by October 2, 2009, which will be presented to the Board for review.Core samples were taken and reported as satisfactory. Work is expected to be completed in the fall of 2009.
Social Committee – No report, as Suzanne Matthews was out of town.
Entrance Sign – Ernie Rorrer advised the President that the request has
passed through phase I with the county and is being considered by another
IOW County department. Ernie is expectinginformation from the County in
one to two weeks and will advise at the October meeting.
Transition – This committee’s report will be removed from future Agendas.
Website - A total of 33 residents are enrolled. Don received request to sign
up two persons from the new management company.
Don has also added document storage.
Maintenance – The following maintenance project updates were reported:
- Lands’ End drainage job was completed.
- Trim Painting isproceeding ahead of schedule.
- Estimates for the erosion project at 533 Shoreline were in and a motion was made, seconded and approved to move forward with the project using JRGM for the labor, pending Jim Matthews’s review of the proposal. The Association will directly purchase all materials for the project in order to save a substantial amount of dollars on the project.
- Erosion Issues - 531 Shoreline and 801Canal Court were brought to the attention of the Board. The Maintenance Committee will follow-up with the residents.
- 131 Lands End - Jim Ogren reported that he used a combination of Easy Off oven cleaner and a Mr. Clean Magic Eraser to remove the fungi spots from the siding. Management will request a cost estimate for cleaning. Board will compare cost of cleaning vs. replacement of siding.
- The committee will look at the cracks in the slab at 310 Lighthouse. The Board will seek the assistance of a qualifiedindividualto assess and recommend a solution.
- UNFINISHED BUSINESS:
ARC Guidelines- motion made and seconded to approve as modified with regard to the bird feeder/nesting station at the border of the wetlands.
524 Shoreline- As per our Attorney the slab belongs to Lighthouse Commons. Maintenance Committee will follow-up.
Maple Tree Replacement /Proposal- Motion made, seconded and approved to replace dead Maple treeswith crepe myrtles.
Proposed Operating Budget- Motion made, seconded and approved the 2010 Budget (see attached).
NEW BUSINESS
Collection Attorney- Decision to consider a change in collection attorney has been tabled until after transition to new management company on January 1, 2010.
MANAGEMENT REPORT:
All items were covered in Regular Session
HOMEOWNERS’ FORUM:
Street Lights - Residents reported that the street light #26 was still out. The Select Group is continuing to push Dominion VA Power to fix the light, as the Association is a part of the Watch Light program.
Snakes-Resident reported seeing snakes on there property next to the wet lands. Snake control does not fall under the control of the Association.
Mr. Kevin Cornwall, resident in Woodbridge, can handle this problem.
Termite Inspections - It was brought up to the residents that our pest control company, National Exterminating Co, inspectsfor termites once a year, outside and will inspect the inside of our condos one time per year for free, if called by the resident.
ADJOURNMENT TO EXECUTIVE SESSION:
No executive session required.
ADJOURNMENT TO REGULAR SESSION:
No executive required.
ADJOURNMENT:
Motion made, seconded and approved to adjourn meeting at7:50pm.
NEXT MEETING(S):
Regular Board Meeting to be held on October 28, 2009 at 6:30pm at the
EagleHarborClubhouse.
Respectfully submitted,
Dave Jamison, Secretary Date: Sept. 27, 2009