Administrative Commission Meeting
Report from April 11, 2013
AdministrativeCommission / Attendance
Yes No / Administrative
Commission / Attendance
Yes No / Schedule of PALs for reporting
at monthly Session Meetings.
Brad Anderson / x / Chris Lawson / x / Written / Oral
Wanda Boles / x / Jennifer Lockert / x / January / Bob / Grace
Jeff Deaton / x / Dylan McKeeman / x / February / Rick / Gloria
Chris Dolon / x / Rick Peacock / x / March / Michael / Bob
Michael Euliss / x / Lisa Shirley / X / April / Grace / Rick
Christal Giese / x / Juan Suarez / X / May / Gloria / Michael
Lori Haupt / x / Mickey Thigpen / X / June / Bob / Grace
Bruce Hayes / x / Tina Whitman / X / July / None / None
Laura Hull / x / Brandon Williams / X / August / Larry / Gloria
Barrett Johnson / x / Gloria Wommack / X / September / Michael / Bob
Grace Josey / x / Alan Wright / x / October / Grace / Rick
Gwladys Keating / x / November / Gloria / Michael
December / None / None
The three-year term of the Administrative Commission extends through calendar year 2013.
There are 23 members on the Commission. A quorum was present for this meeting.
Welcome/Prayer – The meeting opened with prayer at 1:00 p.m. The Commission then considered the following items.
Review of Weekly Bulletin – Standing Item
Pastor’s Pick Pastor’s Pick Items
April 14 – Boundless Parking Ministry / Transcriptionist
April 21 – Boundless Reynolda Church Ministry at Samaritan Ministries
April 28 – Student Leaders / Crispi Ministry video (Pastor’s
May 5 – Capital Campaign Prayer Event Pick and Offertory)
May 12 – Union Cross Informational Meetings
May 19 –
May 26 –
Offertory Volunteer Openings
April 14 –
April 21 – Special Events Leader
April 28 –
May 5 – Barrett and Alan talk-through – Union Cross
May 12 – Chris and Alan talk-through
May 19 –
May 26 –
Video Testimonies – Standing Item
Review Worship - Planning Center
CHURCH CALENDAR - 2012
* New Items
* Request by Associates in Christian Counseling to display the poster for their 2013 banquet featuring Dr. Gary
Chapman. Approved
* Room Assignments for May 17 Day of Prayer (4 rooms with 8 chairs around a round table AND a check in
table for people to sign in when they arrive to pray). Rooms 221, 222, 225 and 226 will be used for
prayer, a check-in table will be placed at the double glass doors at the back entrance.
* New Beginnings Class, Sunday, April 21st at 12:30. Rooms 210-211 will be used for the New Beginnings
Class.
* Monday, April 29 at noon, Fellowship Hall…luncheon for Elderberries. Approved
* Wyldlife would like the JB for April 20th instead of the scheduled 27th. Approved
* Wyldlife would like the JB for May 4th and the 18th instead of the scheduled 11th. Approved
* Request from Katherine Currie to reserve 210-212 for next Thursday morning, April 18, from 9-12 and on
Thursday, May 2, from 9-12. Room 210 is not available on April 18. Rooms 211-212 were approved.
* Request by Tracy Dinsbeer to display a poster for Salem Pregnancy event April 20. Approved
* Youth requests using the bus on April 27-28. Approved
* Request to advertise a yard sale for missions fundraising. Placement of a poster on the slatwall was
approved.
LONG-RANGE PLANNING – 2013
- Staff Meetings for 2013
January 3, 10, 24 April 11, 25 July 11, 25 October 3, 17, 24
February 7, 21 May 2, 16, 30 August 8, 22 November 7, 21
March 7, 21 June 13, 27 September 5, 19 December 5, 12
– 2013 Communion Dates - Jan 13, Feb 3, Mar 3, March 29 (Good Friday), April 7, May 5, May 26, July 7,
Aug 4, Sept 1, Oct 6, Nov 3, Dec 1, Dec 24
– 2013 Community Celebrations - Friday, May 17 – Night of Prayer and Worship;
Wednesday, Sept 4, Wednesday, Nov 20 – Missions (?)
– Gideons Banquet – April 16 – 6:30-8:30 p.m. Using Kitchen all day.
– Shame-Free Marriage Event – October 25-26, 2013
– Elderberries Christmas – December 5, 2013
– Luke 14 Banquet – December 7, 2013
– SPCC Banquet – 2nd week of December 2013 – Pending (It was noted that Awakening’s last meeting is
December 5, in the Sanctuary)
AGENDA
1. Budget – Standing Item
2. Volunteer Availability - Standing Item
- Youth Ministry: needs male middle school and female high school small group leaders.
- Preschool/Elementary – Need 5 Student Leaders
- Help setting up and getting food out for Open For Finals
3. Capital Campaign – Standing Item
4. 2013 Community Celebrations – Tabled for further review
Wednesday, Sept 4; Wednesday, Nov 20 – Missions
5. Potential Conflicts with Saturday Night Capture
Lisa has checked the calendar through the end of 2014, and the following pose possible problems:
June 15, 2013: RTF Training (all day). If this follows the same schedule as last time, we can use the Ascent setup, and they should be through in plenty of time. It was noted that this event is scheduled for 9:00 a.m.-6:00 p.m.
Oct. 26, 2013: STL Partners’ Luncheon. We’ll have to setup for the Ascent after this event anyhow, so this should work OK. This event should be finished around 4:00 p.m.
Dec. 7, 2013: Luke 14 Banquet. It might be 8:00 or later before the FH is set up for the Ascent.
6. Sermon Transcript printing on April 14 and 21, Lori out of town
Chris Dolon will print transcripts for these 2 Sundays. Tina Whitman will set up a separate user
account on Lisa Shirley’s computer for future use when printing transcripts.
7. Fellowship Hall security
With the addition of new sound and recording equipment it is extremely important that the doors to the
Fellowship Hall are locked following meetings and events in the Fellowship Hall. All lead ushers will be given a key to the Deacon box to ensure that they have the proper keys to lock the Fellowship Hall and ministry room doors. Barrett Johnson will announce to Ascent worshippers that they will need to be out of the Fellowship Hall within a reasonable time frame on Sunday afternoons. It was noted that the double doors can be locked, but often are not pushed tightly shut.
8. Mud Run – June 1 – request to post publicity. A poster for this event was approved.
9. Boundless Prayer: The City The Commission endorsed Grace Josey’s idea of including a prayer
covering for the City as a part of the Boundless prayer listing.
10. Saturday 4/20, Chi Rho lunch, JB – room set-up
Brandon has given keys to the Chi Rho representative and showed them where extra tables are
located.
11. Open for Finals : (Thursday, May 2 (7:30pm to 2am), Friday, May 3 (7:30pm to 2am), NOT ON
SATURDAY, MAY 4, Sunday, May 5 (7:30pm-2am) and Monday, May 6 (7:30pm to 2am).)
Brandon reviewed set-up needs for the Open for Finals event.
· Setup to begin in Library Thursday, May 2 as early as 3:30 (The Village Chapel will be in the chapel until 9 or 9:30)
· Plan to leave Chapel setup on Thursday night and take down Friday night.
· Plan to set up chapel and elementary school classrooms (110-113) following Sunday, May 5 worship services
· Plan to leave chapel set up on Sunday, Monday and then tear it down on Tuesday mid morning.
12. Brooke Parise has requested setting up a table in the Chapel to have information regarding the Medellin mission trip for the next 3 Sundays. It was approved for her to have a table next to the “Next Steps” information table.
The meeting was closed with prayer.
Respectfully submitted, Lisa Shirley