Association for Lesbian, Gay, Bisexual, and Transgender Issues in Counseling of Alabama

ALGBTICAL DIVISION BOARD MEETING MINUTES

Date: Sunday, February 7th, 2016

Location: The President's residence

Call to Order & Attendance:

Meeting called to order by President Michael Lebeau at 2:00pm

Officers & Members present:

MichaelLebeau – President

Angela Stowe – Past President

Dina Marble – President Elect

Gary Williams – President Elect Elect

Jim Loew – Treasurer

Patrick Faircloth – Secretary

*Kathy Echols – Awards Chair

Angela Stowe – Workshop Chair

MichaelLebeau – Public Relations/Communications Chair

*Amanda Dickey – Public Relations/Communications Committee Member

Jayne Richards – Public Relations/Communications Committee Member (Newsletter)

*Paul Hard - Member at Large

*Mark Leggett - Past Presidents

Glenda Elliott – Founder/Mentor

Frank Hrabe – Founder/Mentor

Sandy Lowe – Member

Chris Chirino – Member

**Members at Large

* = Not present

President Michael started

Discussed the conference and particulars, the table cloth and table were fabulous, the t-shirts were a big hit, the social event and venue (The Railyard) was a success. The large undergrad student group from Montevallo was great, ALGBTICAL had a good showing with multiple conference sessions and members winning awards. Everyone agreed it was a good conference all the way around at Montgomery.

The President turned over the floor to Angela Stowe to discuss the workshop. We are going to pay Arlene Lev (who is confirmed) $3700.00, which includes everything. Discussed the three sponsors who are providing financial support. Namely, Department of Human Studies, and PFLAG have already cut checks for $500.00. UAB Psychiatry Chair has approved it but they are working out the logistics of cutting a check. We do have other sponsors who are not giving money but support like the University of Montevallo giving us the venue for free (Anna Urban Building). We do have to use the Montevallo catering services. We will do a little continental breakfast and lunch but we will have snack bags (which may include water, snacks, ALGBTCAL literature) for people when they check in rather than running that through the catering services.

We will be getting our CE's through UNA (Sandy is doing this). Angela has applied for Social Work CE's and will send literature with Genie Taylor to advertise at a large social work conference. It was mentioned that social workers take our CE's but it would be good to have social work CE's

Discussed the possibility of a vendor fare and at the minimum setting up tables for our sponsors. It was asked if anyone wanted to take on the job of securing vendors. A discussion ensued that having a vendor section can be a distraction from attending the session for CE's. The idea that Montevallo is sort of out and away may prohibit vendors from attending rather than a situation where the workshop is held in a central area of a city.

Angela reported that she felt good about the general logistics of the workshop and Arlene's schedule. Most of what is needed is a discussion about day of logistics and publicity. Publicity wise she talked about pushing the information out to counselor education list servers (ALCA, ALGBTICAL, UA, UAB, UNA, Montevallo) our sponsors, website, social work programs and state social work list server, face book of members, Troy, ALACES, and others etc.

Day of things, Michael will have a full color program booklet, onsite signage, evaluation forms, etc. It was understood that Montevallo will provide all AV needs with the exception of laptops. Gary Williams volunteered to bring his projector and if needed sound equipment (Angela will be in touch with Gary about this need or not).

Registration & volunteers- Jim will handle pre-registration and onsite. Last time there were four volunteers. A discussion followed about Chris coming to help and many other volunteers that wished to come and help. Also a few students to help Sandy with CE's, it was agreed to plan for six volunteers. Natalie Beck, Kat Lawson, Toni, Fiona,

Scholarships/comp for students one from Montgomery Campus - Hiram, Troy Main Campus Fiona. Other sources were discussed and one student from each school, the possibility of each student wearing a school shirt. The schools named were Troy Montgomery, Troy Main, Montevallo, UAB, UA, UNA, which would equal six, and they still have to register.

Snack Bags: Jayne mentioned having a bag with a logo, Frank mentioned a zip lock bag with a sticker. So we could print out stickers, Michael mentioned using the logo Jayne created. Jayne volunteered to look into options about bags/totes or stickers. Angela volunteered to assemble bags at the UAB center.

Registration Price- Pre-registration or advanced price $75 for professionals, $30 for students and onsite registration at $90 for professionals and $40 for students. The professional price went up a little but the student rate is still the same as last time. The board all agreed with this.

Table, T-shirts and other things: We will have a table for t-shirts and such. The question of joining was raised and the fact that ALCA handles our membership, however, we can handout forms and point out the ALGBTICAL block to mark off for membership with is. Dina will handle the table for shirts and such. Discussed that most of our shirts were sold at ALCA and the possibility of ordering short sleeves with long sleeves, perhaps next time? Everyone loves T-shirts.

Conference Schedule: 90 minute topics, Overview of LGBTQ Families, Counseling same-sex couples & family building, Transgender coming out couples and families, Gender nonconforming children and Trans teens. The notion that we do not need a 101 but something more in-depth. Lunch is 45 minutes but it is in house. The schedule was approved by the board.

Workshop Task List from Jamie: Angela presented the follow modified task list from Jamie. Determine fee structure, secure speaker, agenda, CE's, determine lunch fee for vendors not paying for workshop-not applicable-all are paying or sponsoring, coordinate information for vendor table, develop registration form, manage ad campaign, Jim run registration, Michael doing program for day of, CE's certificates (Sandy printing those and Angela to provide her information), participation certificates of attendance (in the past Frank has done that but Michael will do that with the other forms), if we get social work CE's we will have a separate form and if not we will issue our regular forms as they take NBCC CE's as well. Student volunteers... Judith - Montevallo, Patrick -Troy & Troy Montgomery, Angela - UAB, Chris - UA, Sandy - UNA, Day of workshop Jim Lowe, Chris, and others, CE's Sandy, Patrick, and others. Manage onsite media Michael and Gary. Manage vendor/sponsor tables - setup about 8:30 Jayne volunteered, Poster sessions at lunch Fiona, Jayne and Patrick, (Jayne asked if ALGBTICAL could do a monetary prize for best poster and a discussion ensued alternatively students send in a proposal for a poster for example $100.00 to pay for a poster). It was mentioned that the grant that already exists could be used for a poster. There was also a discussion about grant or award. It was determined that if people apply they could receive a $100.00 grant for their posters. Angela and Gray have been the reviewers in the past and Angela suggested a through outline and if it fits the mission of ALGBTICAL they would grant it without a board vote up to $100.00. This information should appear on the poster application and Angela and Gary will judge this. Providing morning refreshments - catered and snack bags, Welcome to the workshop by Michael and Angela to introduce Arlene. There was also a possibility of having dinner with board members. Michael suggested that Dina do closing remarks as the in-coming president. Michael to introduce the officers during lunch, pitch to join, thanking sponsors. Gary on backup for Sound and AV, Jim suggested Arlene do a book signing?, Glenda, Dina, and Frank will be at the table selling shirts and such.

Materials-Forms and Website info that Michael put together: Some changes discussed about putting the topics on the website and how the workshop will focus on Transgender issues sort of on everything we send out. List partners/sponsors who have contributed to the event and note 6 CE hours. Added if attends need accommodations, and the NBCC logo and specific language - Sandy will send this to Michael, dietary requests will be noted and Angela will check with catering about what is available. Other forms discussed and approved with suggested changes i.e. evaluation form, flyer- CE hours or Clock hours but we cannot say CEU's for NBCC.

Logo: Jayne raised a question about the logo for the conference and logos in general. Glenda raised an objection about representing a family... the logo does not represent single parent families, it was determined to use the heart and not a specific family unit. A discussion followed about logos in general. Frank informed everyone that the T-shirt logo is not the official logo, and the current official logo was voted on years ago. It was also mentioned that historically a new logo was used with each workshop and that this was also the will of the membership in the past. Further discussion was had about logos and to some degree branding.

Promotional Materials - Michael will revise and send to Angela who will send them to the social work conference. 100 copies in color will be printed off my Michael and given to Angela.

Poster proposal form - It was mentioned that a faculty sponsor line could be added and the link for the scholarship would be added along with the other changes Michael would make.

Logo: Jayne mentioned the logo again questioned if the official logo was designed by ALGBTICAL or borrowed, copyright, etc. Michael mentioned that we grow, evolve and we are not stuck with the official logo and it could be changed and we are open to that.

Officers: Michael mentioned that Jim would not continue as Treasurer so we need a new one and a new slate of officers. The Secretary was asked if he would stay on and he remarked on a conversation about leaving that position at the last officer retreat and running for another office. However, he agreed that he would do whatever would be helpful for the organization. Michael stated that we need to send out a slate of officers for the new year for the general membership to vote on. He also reported that we are slated for Dina to become President followed by Gary. Chris stated that he wished to be involved in leadership.

Adjournment: at 3:40pm

Respectfully submitted,

Patrick K. Faircloth Ph.D.