Commonwealth Of Massachusetts Military Division Bidders Instructions Construction Cost Estimate > $100,000
March 30, 2015
Project #: 987165
Title:USPFO ADMIN Renovation
- Obtaining Bidding forms, plans, specifications and other needed information
The Military Contracting Division does not distribute paper plans and specifications. Invitation to Bid, Plans, Specifications, Prevailing Wage and all other contract documents & instructions are available to view and download at
Also, a CD of the Plans and Specifications may be obtained through mail following receipt by the Military Division Contract Unit of an email or other written request. Plans and specifications may be viewed, but not copied or removed, from 8:30 a.m.-12:00 p. m. Monday-Friday except holidays, at the JFHQ-MA, Military Division, 2 Randolph Road, Hanscom AFB, MA 01731-300.
Commonwealth Of Massachusetts Military Division Bidders Instructions Construction Cost Estimate > $100,000
March 30, 2015
Primary Contact:
Andrew Lapp, CS3
JFHQ-MA
Military Division
2 Randolph Road
Hanscom AFB, MA 01731-3001
Phone: 339-202-3940
Fax: 339-202-3013 (Please use email or regular mail.)
Email:
Secondary Contact:
Enrico Cappucci, Chief Procurement Officer
JFHQ-MA
Military Division
2 Randolph Road
Hanscom AFB, MA 01731-3001
Phone: 339-202-3934
Fax: 339-202-3013
Email:
Commonwealth Of Massachusetts Military Division Bidders Instructions Construction Cost Estimate > $100,000
March 30, 2015
A complete bid submission worthy of consideration will include a completed Bid Form, all forms verified and authenticated, DCAMM Eligibility and Update Statement, and a 5% Bid Deposit in the form of a Certified Check or a Bid Bond. All requested forms serve a purpose and many are statutory to the Commonwealth of Massachusetts. The failure to submit statutory documents with a bid will be grounds for rejection, per order of the Commonwealth of Massachusetts.
- Bid Submission
One clearly marked originalof the bid or sub-bid documents are to be submitted in a sealed envelope as follows:
Provide the following information on the outside of the sealed envelope/package:
GENERAL CONTRACTOR BIDSSUB-BIDS
Bidders Name:Bidders Name:
Bidders Address:Bidders Address:
Project Number: 987165Project Number: 987165
Do Not Open Until:9:00 AM,05/06/2015Do Not Open Until: 9:00 AM, 04/22/2015
Sub-Bid Section # & Trade:
JFHQ-MA
Military DivisionJFHQ-MA
2 Randolph Road Military Division
Hanscom AFB, MA 01731-30012 Randolph Road
Attn: Andrew LappHanscom AFB, MA 01731-3001
Attn: Andrew Lapp
Sealed proposals submitted on a form furnished by the Military Division (MIL) clearly identified as a bid with the project number, bid deadline, and name & address of the bidder, must be received by a member of the contracting unit prior to the bid opening time and date.
The above is the MAILING or alternative package delivery service address. The outside of the envelope/package must be clearly marked, as shown above, in order for the bid or sub-bid to get to the Contract Unit. Failure to clearly identify the outside of the envelope/package may lead to a late bid and rejection. All mailed bids must be received at least 24 hours prior to the specified bid opening time to allow the bids to be transported to the bid opening.
If you are hand-delivering a bid or sub-bid please deliver to the Lexington Armory:
Lexington Armory
459 Bedford Street
Lexington, MA 02173
Bids will only be accepted at the Lexington Armory on the day of the bid opening no more than one hour prior the public bid opening (no earlier than 8:00am for the 9:00am bid opening.)Military personnel have been instructed to refuse to accept any bid not arriving on the day of a bid opening or at a time not designated for the acceptance of bids.
Please note the change in the time of the public bid opening from previous years. Sealed bids being delivered by currier will have to arrive no later than close of business on the day prior to the bid opening. Please also be aware that the United States Postal Office does not deliver to location on Hanscom Air Force Base. All USPS parcels and mail are delivered to a designated location and then distributed building specific. This process adds an additional delivery day for anything being shipped USPS. Fed Ex and UPS curriers deliver direct and typical Next Day Delivery packages will arrive on time.
It is the bidder’s responsibility to use the correct address, depending on the method of delivering the bid.
- Bid Due Dates
Filed Sub-Bids Due - 04/22/2015 at 9:00AM
General Contractors Bids Due- 5/06/2015 at 9:00AM
NOTE: The official time of receipt is the time a member of the Military Division Contract Unit (MCU) receives the bid and time stamps or signs on the bid or sub-bid envelope, not the time of delivery to the mailroom or front desk. Please allow time for bid envelopes/packages to reach the Contract Unit before the deadline. In the event of inclement or severe weather or other emergency, as determined by a member of the Military Division Contract Unit, the MCU may decide to extend the Bid or Sub-Bid deadline for submission without the issuance of an addendum.
- Highly Recommended Pre-Sub Bid and Pre-General Bid conference
A highly recommended site visit will be held on 04/07/2015, 1:00 PMat the site location. All General Contract Bidders and all Sub-Bidders are encouraged to attend. Please email the Project Manager responsible for conducting the site visit to alert him of your planned attendance.
Location: 87 Barnum Road, Ayer, MA
Contact for Pre-Bid Conference:
Mr. Steven Wagner
Office:(339) 202-3966
- Bidding
Filed Sub Bidders: Fill out and submit the Form for Sub Bid - Sign in blue ink in all required places! It is required to be certified by DCAMM in the category specified in the Central Register and the contract. Submit a current DCAMM certificate of eligibility and complete the DCAMM update statement with your bid submission.
General Contractors: Fill out and submit the form for general bid - sign in blue ink in all places required! It is required to be certified by DCAMM in the category specified in the Central Register and the contract. Submit a current DCAMM certificate of eligibility and complete DCAMM update statement with your bid submission.
Addenda: Acknowledge all addenda that have been issued. It is the bidders responsibly to check with the Contract Unit to determine if any addenda have been issued.
Alternates: If there are any Alternates required, carefully follow the instructions in the bid documents in order to correctly submit your bid.
Award: The awarding authority will reject general bids and filed sub-bids when required to do so by Massachusetts General Laws. In addition, the awarding authority reserves the right to waive any informality in, or to reject any or all general bids or sub-bids, if it deems it in the public interest to do so. In inviting sub-bids in connection with such a contract, the awarding authority shall reserve the right to reject any sub-bid on any sub-trade, if it determines that such sub-bid does not represent the sub-bid of a person competent to perform the work as specified, or that less than three (3) such sub-bids were received and that the prices are not reasonable for acceptance without further competition.
Notice of intent to enter into a contract will be given to the lowest (based on base bid and accepted alternates) responsible and eligible bidder within thirty (30) days excluding Saturdays, Sundays, and Legal Holidays after the opening of the General Bids. The contractor is required to hold his bid for a period of thirty (30) days excluding Saturdays, Sundays, and Legal Holidays after the opening of the General Bids. This notice shall be binding until a contract to perform work is executed.
Bidder’s Checklist: In order to assist you in submitting your bid in a proper manner and form please review the bidder’s checklist, which follows. It is not necessary to return the bidder’s checklist with the bid submission.
Bid Form: Each general bidder shall complete and submit a form for general bid with the bid. Each sub-bidder shall complete and submit a form for sub-bid with the bid.
Bid Deposit: All bidders and sub-bidders must submit a 5% bid deposit in the form of a bond; cash; or certified, treasurer's or cashier’s check with bid submission. Do NOT submit personal or company checks as a 5% bid deposit. Except for bonds, bid deposits must be made out to the Commonwealth of Massachusetts Military Division. If the bid deposit is a bond, it must be payable to the Commonwealth of Massachusetts. In the event that a successful bidder should fail to deliver the contract and bonds required, he shall forfeit his bid deposit to the awarding authority as liquidated damages. Otherwise bid deposits will be returned per MGL Ch 149.
Bonds: A Performance Bond and a Payment Bond, each in the amount of 100% of the contract in a form satisfactory to the awarding authority and with a surety company qualified to do business in the Commonwealth of Massachusetts will be required of the successful general bidder as part of the contract award. The awarded general bidder must submit a 100% Performance Bond and a 100% Payment Bond within five business days of notification of the award. Bonds must be made out to the Commonwealth of Massachusetts. The contractor will pay the premium and include the fee in his bid.
Required Forms:All requested forms serve a purpose and many are statutory to the Commonwealth of Massachusetts. The failure to submit statutory documents (Non-Collusion and Tax Compliance) with a bid will be grounds for rejection, per order of the Commonwealth of Massachusetts.
Conditions of Awarded General Bidder: The successful general bidder must be registered in the Commonwealth of Massachusetts accounting system. This requires a onetime submission to the Office of the Comptroller of the following forms: Commonwealth Terms and Conditions, W-9 with Duns # (request for taxpayer ID), Electronic Funds Transfer (direct deposit of payments to the vendor’s bank account). A copy will be on CommBuys for this Invitation to Bid and can also be found on the
Comptrollers website at:
Conditions of the Contract Areas: Each Bidder and Sub-Bidder must inform himself fully of the conditions relating to the scope of work, project site conditions, and employment of labor thereon. Failure to do so will not relieve the successful bidder of his obligation to furnish all labor, materials, and equipment necessary to carry out the provisions of the contract work scope. Insofar as is possible, the contractor must not interfere with the normal operations of the building.
DCAMM Certification and Update Statement: Each Bidder and Sub-Bidder shall submit their DCAMM Certification and Update Statement with the bid.
Laws and Regulations: The Bidders and Sub-Bidders attention is directed to the fact that all applicable Federal laws, State laws, and the rules and regulations of all authorities having jurisdiction over the construction of the work shall apply to the contract throughout, and they will be deemed to be included in the contract the same as if written out in full.
Obligation of the Bidder and Sub-Bidder: At the time of the opening of the bids, each bidder and sub-bidder will be presumed to have inspected the site and to have read and become familiar with the contract documents (including all addenda), as well as all statutes, bylaws, and regulations affecting his bid. Failure by or omission of any bidder or sub-bidder to inspect the site and/or to examine any form, instrument, or document shall in no way relieve any bidder or sub-bidder from any obligation in respect to his bid.
Permits:All building permits for installation of the work will be obtained by the contractor. The contractor will pay the permit fees and include these fees in his bid.
SDO (Supplier Diversity Office): General contractor bidders are required to commit to an SDO plan (formerly Affirmative Marketing Plan, AMP) that meets or exceeds the project MBE (Minority Business Enterprise)/WBE (Women Business Enterprise) participation goals of a combined 10.40% as a percent of the contract price.
Wage Rates: Attention of bidders is particularly called to the requirements as to conditions of employment to be observed and to the fact that not less than the minimum wage rates set forth in the Contract Documents as an attachment to these instructions shall be paid on this project. Minimum wage rates are per M.G.L., Chapter 149, Sections 26 & 27 inclusive.
WRITTEN QUESTIONS– Prospective Bidders and Sub-Bidders may submit questions in writing via email, mail or other delivery service to the Military Contracting Division regarding this solicitation.All Bidders’ and Sub-Bidders’ questions regarding the technical scope of the project must be submitted to Project Manager John Kent . All questions regarding the bid process or bid documents must be submitted to Andrew . Alternate Mediums Not Acknowledged: Please note that any questions that are submitted to the Military Contracting Division via any other medium, including those that are asked via phone or voicemail, will neither be accepted nor will the Military Contracting Division provide a response.Review Existing Questions: In an effort to reduce the possibility of redundant or duplicate questions, the Military Contracting Division asks that prospective Bidders review all questions that may have been previously submitted and answers posted on CommBuys in order to determine whether or not your specific question may have already been asked. All Questions and Answers Are Visible to the Public: Therefore, all content must be suitable for public view. As such, please do not include any information in your questions, which you would not want to be visible to the public, including information about your company, other companies or information that could be considered inflammatory, incorrect, collusive, etc. The Military Contracting Division reserves the right to edit or delete any submitted questions that raise any of these issues or that are not in the best interest of the Military Contracting Division or this solicitation. The Military Division reserves the right to consolidate similar questions under one answer. Please note that only written response(s) posted on CommBuys by the Military Contracting Division will be considered as binding by the Military Contracting Division.
Deadline for pre Sub-Bid Opening Questions: 12:00pm on 04/15/2015
Deadline for pre General Bid Opening Questions:12:00pm on 04/29/2015
Reminder:
It is the responsibility of each bidder to conform to all bidding requirements. Failure to submit bids in a proper manner may lead to bid rejection.
- Bidders Checklist
To ensure that your bids are acceptable to the department, and are not rejected due to errors or omissions, we are providing this Bidders Checklist for your convenience. It is not required to return this Checklist with bid submission.
- Have you used the correct Form for Bid or Form for Sub-Bid provided on comm-pass.com under the Forms & Terms tab for this IFB?
- Have you properly identified the project, architect, etc., on your bid form?
- Are your bid amounts, as expressed in figures and words, consistent?
The amount expressed in words will control.
- Have you acknowledged all addenda issued, and followed the instructions contained in each one?
- If you are a general bidder, have you responded to every alternate? If you are a sub-bidder, have you responded to all of those alternates identified as applying to the filed sub-bid section you are bidding on?
- If you are a general bidder, your response to alternates must include for each alternate your total bid, and for each sub bid category of each alternate: the sub-bidders name, the dollar amount, and whether a bond is required.
- If you are a general bidder or a sub-bidder affected by an alternate and an alternate price is requested and you estimate that there is no change in price, did you indicate by writing "no change", "N/C", or "0"? Failure to provide a price, no change, N/C or 0 for an alternate by general bidders and by sub-bidders when identified, as part of a sub-bidders scope of work may result in rejection of your bid.
- If you are a sub-bidder and the alternate does not affect your category of work, have you written "N/A" and only "N/A"?
- If you are a sub-bidder and the bid documents request that you supply the name of the firm(s) that will do certain work identified as sub-subcontract Paragraph E work, have you completed the Paragraph E section?
- Have you added any information not called for, acknowledged an addendum that does not exist, or provided a price for an alternate not identified as part of your scope of work which can result in rejection of your bid?
- Is your Bid Form SIGNED in blue ink and dated?
- Bid Deposits - General Bidders and Sub-Bidders
- Is your bid deposit, if in the form of a bond issued from a bonding company licensed to do business in the Commonwealth of Massachusetts? Is it signed by the contractor and the bonding company? Passbooks or letters of credit from a bank are not acceptable as a bid deposit.
- Is your bid deposit or bid bond made payable to the Commonwealth of Massachusetts Military Division? Bid deposits or bid bonds made payable to any other entity may cause the bid to be rejected.
- Is your bid deposit five (5%) of the highest possible bid amount, considering all alternates being accepted in order?
- If you are a general contractor or a filed sub bidder, have you included your current DCAMM Certificate of Eligibility and a completed, signed DCAMM Update Statement?
- Is oneclearly marked Original bid and one marked Copy included with your submission. Both should include all of your bid materials and ought to be enclosed in a sealed envelope and labeled with the project information exactly as provided in the Instructions to Bidders.
- Your bid or sub-bid MUST be received by the Awarding Authority’s Military Contracting Division prior to the deadline! The official time of receipt is the time a member of the Contracting Unit time stamps or signs on the bid envelope, not the time of delivery to the mailroom or front desk. Please allow time for bid envelopes/packages to reach the Military Contracting Division before the deadline.Sealed bids and sub-bids are due in the Military Contracting Division office no later than the date and time specified at which time and place they will be publicly opened forthwith and read aloud. If a bidder is sending a representative to the bid or sub-bid opening, that person must be escorted within the building by a member of the Contract Unit. Escorts may not be readily available within the last 15 minutes before the bid or sub-bid deadline so plan accordingly or your representative may miss part of the proceedings.
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