FAIR BOARD REGULAR MEETING

Lane Events Center, Meeting Room #2

November 12, 2013, 7:30AM

ROLL CALL
Kelley / Voorhees / Harris / Schwartz / Cosio
Present / Absent at Roll Call / Present / Present / Absent
Late arrival

Others Present

Corey Buller – Interim Manager LEC, Interim Fair Director

Rachel Bivens – Director of Marketing & Sales LEC

Elizabeth Henry – Events Coordinator LEC –note taker

1.  ITEMS FROM THE COMMUNITY

None

2.  APPROVAL OF MINUTES – September 10, 2013

MOTION: Mike Schwartz / COMMENTS: Mike Schwartz motioned to approve the September 10, 2013 minutes as written. No discussion
SECOND: Jack Harris
VOTE
Name / Vote
Cliff Kelley / Yes
Sid Voorhees / Absent
Sascha Cosio / Absent
Jack Harris / Yes
Mike Schwartz / Yes

3.  DISCUSS WORKSHOP

DISCUSSION TOPICS:

Old and unclear language in the MOU and bylaws

Attendance Requirements

Term Limits

ACTIONS/DIRECTION:

County staff is directed to bring language suggestions to the December 3rd Fair Board meeting

4.  DISCUSS FAIR REPORT/5. DISCUSS 2014 FAIR AND OPPORTUNITIES

DISCUSSION TOPICS:

How the 2014 Fair Report compares to past years Fair Reports

Group Sales/ Pre-sales of admission

Marketing/ Social Media/ Media Buy

Attendance Figures/ How they are determined

Beer Sales/ Beer Sponsors/ BGE/ Relation to Concerts

Commercial Vendor Decline/ Concepts and methods for increasing for 2014

Exhibits

ACTIONS/DIRECTION:

Fair Board Exhibits workshop scheduled for Dec 4th at 7:00am in Meeting Room #2 at Lane Events Center.

The Fair Board did not request any changes to the report. County staff is to move forward with the report as written.

6.  DISCUSS JOINT FAIR BOARD-COUNTY COMMISSIONERS MEETING

DISCUSSION TOPICS:

Meeting Time/Dates

ACTIONS/DIRECTION:

County staff is to request the joint meeting to be midweek during the week of Dec 16-20, 2013.

7.  DISCUSS CANCELLATION OF DECEMBER 10, 2013 MEETING

DISCUSSION TOPICS:

Reschedule Dec. 10, 2013 Meeting

2014 Meeting Dates

ACTIONS/DIRECTION:

Meeting has been rescheduled for December 3, 2013 7:30am in Meeting Room #2, Lane Events Center.

Fair Board members to review 2014 meeting schedule for discussion at the Dec. 3, 2013 Fair Board meeting.

8.  DISCUSS FAIR BOARD APPOINTMENTS

DISCUSSION TOPICS:

End of Cliff Kelley’s second term/ Potential third term for Cliff Kelley

End of Jack Harris’s fill in term/ Potential first term for Jack Harris

ACTIONS/DIRECTION:

The Fair Board will recommend to Board of County Commissioners that Jack Harris continue on the Fair Board for his first full term and that Cliff Kelley be allotted a third term.

Meeting adjourned

X______

Cliff Kelley, Chairman