Ga-Segonyana Municipality:

Bid No: 04/2017-18

Supply and Delivery of Cleaning Materials

  1. GENERAL CONDITIONS OF THE BID

1)Municipality/Council

Unless specifically indicated otherwise, municipality/council means the Ga-Segonyana Local Municipality.

2)BIDS

Bids must be submitted on the enclosed Bid Document. Bids will not be considered if Bid Documents are not properly completed and signed.

3)Period of validity

Bids shall be valid for a period of ninety (90) days from the date of the closure of Bids.

Council reserves the right to accept any Bid or portion of Bid within the above period.

4)Telegraphic/electronic Bids

Bids received by telegram, telex, or facsimile will NOTbe considered.

5)Bids Received Late

Bids received after the closing time and date will NOT be considered.

6)Withdrawal of Bids

It is an express condition that No BidSubmitted Shall Be Withdrawn. Signing of the Bid form creates a binding and non-retractable offer that may not be unilaterally withdrawn.

7)Acceptance Or Non-Acceptance Of Bids

Council is not bound to accept the lowest Bid, the only Bid, or any Bid;Council reserves the right to accept any Bid or portion of any Bid.In the instance of non-acceptance of Bids it is not necessary for Council to give reasons.

8)DELIVERY DATE

Delivery (period and place)

Bidders will confirm delivery of Bided items on the Bid form, at the place indicated.

The place of delivery shall be the office of the Ga-Segonyana Municipality at:

Cnr Voortrekker and School Street

Municipal Building

KURUMAN

8460

OR any of its official site(s).

9)Execution

The Bidder hereby undertakes to take the necessary steps to ensure the execution of the Bid, upon the written notification of the acceptance of the Bid.If the Bidder fails to comply with the conditions of the Bid, Council is hereby authorised to cancel the contract after four weeks of written notification and Council will not be liable for any costs/expenses incurred by the Bidder. The afore-mentioned cancellation will be without jeopardising any of the rights of the municipality, or the right of the municipality to damages.

10)Warranty

All items that are found defective or not correct within one year of the date of delivery, will be replaced, repaired or corrected by the Bidder at his/her own costs, to the satisfaction of Council.

11)Material

All the material to be used must conform to the Specifications.

12)Exemption

The successful Bidder exempts Council from any steps, action, claims and losses that might originate from this contract.

13)Compliance to legislation

The successful Bidder undertakes to comply with all legislation, ordinances, regulations or any stipulation applicable to this contract.

14)Price increases

The price will be fixed for the period indicated in three (3) above, unless specifically indicated otherwise by the Bidder.

15)Sub-Contractors

Council will not deal with any sub-contractors. The original contractor will be held accountable in all instances.

16)Bid form

A Bid will not be considered if the Bid form is not signed and completed properly. Clause 18 of this document is also applicable in this regard.

17)Validity of contract

This Bid document is deemed to be a binding contract within the Republic of South Africa and is subject to the legislation of the land and the jurisdiction of its courts. The contract will commence only upon the provision of a contract by the Ga-Segonyana Municipality to the successful Bidder.

18)Bid document

No part of this Bid document may be loosened or separated. Bid documents that are not returned in full will not be considered.

19)Payments

Payments will be done in a South African currency at the head office of the municipality,Cnr Voortrekker and School Street, Municipal Building, Kuruman, 8460, after the Bided goods are received in a satisfactory condition and certified as such by the responsible official and upon receipt of an invoice. Payment does not imply that Council waives any of its rights in terms of this contract.

SPECIFICATIONS:

BID NO: 04/2017-18

SUPPLY AND DELIVERY OF CLEANING MATERIALS

  1. SCOPE OF WORK

The scope of work is outlined hereunder.

  • The successful bidder will be requested to enter into a short term contract (Up to 12 months) with the municipality, where throughout the contract period; the supplier(s) will be requested to supply the municipality with cleaning materials on an as and when needed basis. The delivery and supply of this product must meet a set standard and the cost to the municipality must be market related.
  • Successful bidders will be listed on the official database (suppliers of cleaning materials).
  • The bidder must provide a price list on the following:

Item
No. / Qty / Description / Specifications / Unit Price
(Vat Inc)
(R)
01 / 01 / Washing Powder / Washing Powder (Omo) 1kg
02 / 01 / Fabric Softner / Sta-Soft Fabric Softner 2L
03 / 01 / Bar Soap / Bar Soap 100g
04 / 01 / Defend Insecticide / Doom Insecticide 300ml
05 / 01 / Glass Cleaner / Windowlene Orange Glass Cleaner Trigger750ml
06 / 01 / Steelwool / 3m Skeins 50g
07 / 01 / Bleach / Jik Scented Bleach 750ml
08 / 01 / Insect Powder / Doom Blue Death 500g
09 / 01 / Air Freshener / Airoma Air Freshener Citrus Bust 225ml
10 / 01 / Dishwashing Liquid / Sunlight Dishwashing Liquid 750ml
11 / 01 / Cream Cleaner / Handy Andy Cream Ammonia Fresh 750ml
12 / 01 / Bleach / Domestos Thick Bleach Lavender Blast
13 / 01 / Wood Polish / Mr Min Wood Polish Almond 300ml
14 / 01 / Tile Cleaner / Tile Cleaner Cobra/Dettol/Mr Muscle 750ml
15 / 01 / Scouring Powder / Vim Scouring Powder 500g
16 / 01 / Wire Scourers / Wire Scourers 100g
17 / 01 / Cleaning Gel / Harpic Active Cleaning Gel Citrus 500ml
18 / 01 / Toilet Rolls / White, 1Ply (Pack of 48)
19 / 01 / Brooms / 250mm Wooden Handle Brooms
20 / 01 / Household Mops / Wet Mop 200g
21 / 01 / Industrial Broom / Hard Street Broom Wooden Handle 450mm
22 / 01 / Wash Up Gloves / Latex Yellow Wash up Gloves
23 / 01 / Methylated Spirits / Methylated Spirits 750ml
24 / 01 / Disinfectant Fluid / Jeyes Disinfectant Fluid 500ml
25 / 01 / Floor Liquid Polish / High Gloss Liquid Polish 25L
26 / 01 / DisinfectantGel /

Disinfectant Pine Gel 25lt

27 / 01 / Disinfectant Fluid / Disinfectant Fluid 25lt
28 / 01 / Degreaser / Heavy Duty All Purpose Pressure Degreaser 25lt
29 / 01 / Degreaser / Heavy Duty Engine and Parts Degreaser 25lt
30 / 01 / Liquid Soap / Fragrant Liquid Hand Soap 5lt
31 / 01 / Liquid Soap / Fragrant Liquid Hand Soap 25lt
32 / 01 / Toilet Blocks / Deodorant Urinal and Toilet Cleaner 5lt
33 / 01 / Drain Cleaner / Liquid Drain Cleaner 25lt
34 / 01 / Refuse Bags / Black Refuse (Industrial) 20pck
35 / 01 / Cloth / 5kg Cloth
36 / 01 / Dish Cloth / Dish Wash Cloth (Small) 10pck
37 / 01 / Dish Cloth / Dish Cloth dry (Large) 10pck
38 / 01 / Feather Dust / Feather Dust (Small)
39 / 01 / Feather Dust / Feather Dust (Long)
  1. CONFIDENTIALITY

1.The information contained in this document is of a confidential nature, and may only be used for purposes of responding to this bid request. This confidentially clause extends to Vendor partners and / or implementation agents, whom the Bidder may decide to involve in preparing a response to this bid request.

2The prospective bidder shall take all such steps as may be reasonably necessary to prevent

the Ga-Segonyana Municipality’s confidential information form coming into the possession of unauthorised third parties. In protecting the proactive bidder’s confidential information, the Municipality shall use the same degree of care, but no less than a reasonable degree of care, to prevent, the unauthorised use or disclosure of the confidential information as the prospective bidders uses to protect its won confidential information.

  1. PREVIOUS EXPERIENCE

Bidder will indicate previous experience of dealing in supplying cleaning materials on an as when needed basisas requested by the municipality in the space provided at Bullet G below.

  1. COMPANY PROFILE AND CAPACITY

Bidders are expected to provide an overview of their companies.The said overview must be in a form of a company profilewhich must indicate the capacity of the company to executethe job on hand.

  1. INTERVIEWS WITH BIDDERS

The Municipality reserves the right to interview bidders before and / or bids are / or after bids are awarded in order to discuss methods and approaches.

LIST OF RETURNABLE

Kindly make sure the following documentation is attached:

  • Company registration documents
  • License relevant to the industry
  • Safety requirements documentation relevant to the industry
  • Valid Tax certificate
  • Vat certificate (where applicable)
  • Certified Copy of a Workmen’s Compensation Certificate
  • Certified copy of Unemployment Insurance Certificate, Act 4 of 2002
  • Certified Copy of Identity Documents
  • Joint Venture Agreement (If Bidder is a Joint Venture)
  • CSD Registration Report

G.WORKS PREVIOUSLY EXECUTED

  • The following is a statement of major works successfully executed by myself/ my entity in recent years (Relevant to the Supply of cleaning materials).
  • Failure to detail the required information shall signify that the Bid is submitted by an inexperienced Bidder.

Employer / Contract Number / Contract Value / Contract Period

H.CURRENT COMMITMENTS

Employer / Contract Number / Contract Value / Contract Period

Bankers Details

Bidder Name:

Name reflected on Bank Statement:

Bank:

Account Number:

Account Type:

Signature:

By Bidder:

Company Name:

Date:

Ga-Segonyana Municipality

Bid No: 04/2017-18

Supply and Delivery of Cleaning Materials

SPECIAL CONDITIONS:

Clause / Contract Data
1)Employer / The employer is Ga-Segonyana Local Municipality
2)Address / The Address of the employer is:
Ga-Segonyana Local Municipality
Private Bag X1522 Cnr Voortrekker and School Street
KURUMAN KURUMAN
8460 8460
053 712 9300 (Tel)
053 712 3581 (Fax)
3)Scope / Bids are hereby invited for the supply of cleaning materials to the Ga-Segonyana Local Municipality as listed in the Bid Document.
4)Objective / To provide the municipality with the standard and approved goodsfor the utilisation by the Municipality.
5)Transfer And Cession /
  • The preferred bidder shall render the services himself and the use of subcontractors will not be allowed without prior written permission.
  • The preferred bidder shall not cede, transfer, sell or alienate in any way the contract or any part
  • Thereof to any person or company without obtaining prior written permission thereto, provided the cessionary complies with the requirements of this contract.

6)Breach And Termination / Should either party commit or breach the provisions of this contract or fail to remedy any breach(es) within 14 (fourteen) days after the receipt of written complaint, the party that is not in default shall be entitled to cancel this contract per written notice delivered to the other party’s domicillum citandi et executandi as per bid documents without prejudice to any other right which the non defaulting party may have as a result of such breach.
7)Pricing / Prices shall be valid for a period of twelve (12) months. Within escalation rate not exceeding inflation rate
8) Evaluation Criteria / Bidswill be evaluated in accordance the 80/20 principle,where:
Price 80
Preferential points 20
Over and above the evaluation criteria the Municipality will consider the following as well:
  • Previous Experience
  • Financial Viability (Considering that the bidder will provided with purchase orders on every transactions, and payment thereto is made within 30 days from the date of the invoice)

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