All Saints Episcopal Church

Hilton Head Island, South Carolina

Minutes of theMay 24, 2010,Vestry Meeting

Those attending the meeting: The Rev. Rick Lindsey, Rector; the Rev. Mark Brinkmann, Associate;Sherm Barker; Kerry Grant, Clerk; Wil Hamp; Bob Hooper; Arthur McVitty;Marjorie Milbrandt, Senior Warden; Tony Rizza; Mark Szen, Treasurer; Bob Taylor, Junior Warden.

Following Evening Prayer in the Hay Chapel, Fr. Lindsey convened the meeting at 5:05 p.m. in Gordon Mann Hall.

PRIOR MEETING MINUTES

The minutes of the April 26, 2010, regular Vestry meeting were approved as posted.

REPORTS

  1. Prior to the meeting, clergy and staff distributed their monthly reports via e-mail: the Rector (Attachment I), Associate (Attachment II), and choirmaster (Attachment III). They were received without comment.
  2. Prior to the meeting, Wil Hamp distributed via e-mail the Finance Commission report (Attachment IV) and the April Preschool Financial Statement (Attachment V). They were received without comment.
  3. Prior to the meeting, Mark Szen distributed copies of the April Financial Statement (Attachment VI) and the April Financials detailed by Commission (Attachment VII). Mark noted that income to date is ahead of budget by about $7,000, but expenses are over budget by about the same amount, so that there is no change relative to the budgeted deficit.

DISCUSSION AGENDA

  1. Both Rick Weed and Marilyn Johnson have resigned from the Vestry. After some discussion of how to deal with these vacancies, Marjorie Milbrandt proposed that Kerry Grant be nominated to fill the remaining term of Rick Weed (until January, 2011) and Mark Szen be nominated to fill the remaining term of Marilyn Johnson (until January, 2012). The Vestry concurred unanimously. Until new Vestry members are elected next year, Arthur McVitty will be the sole Vestry liaison to the Buildings and Grounds Commission, and Marjorie volunteered to take over as Vestry liaison to the Worship Commission.
  2. Arthur McVitty briefly updated the Vestry on the status of the air conditioning units: two units have been replaced and a third one is scheduled to be replaced. Without this unit, sleeping arrangements for Family Promise may be negatively impacted.
  3. Mark Brinkmann reported no changes contemplated in the 25th Anniversary plans.
  4. On behalf of the “Promote Parish Growth” subcommittee Bob Taylor reported that the group had decided not to take on any new major project this year because of the other activities already planned or in progress, many of which arguably promote growth. He reported that there are 18 new members so far this year, about the same number as at this time last year, and 21 new regular attendees, an improvement over last year. He suggested a discussion about broader aspects of growth be scheduled for the fall.
  5. On behalf of the foreign missions group, Bob Hooper reported that the VBS trip for this year has been cancelled. He stated that he had invited John and Bonnie Gruetzmacher to make a presentation to the Vestry about the Dominican Republic mission, either at the August or the September meeting.
  6. Bob Taylor and Sherm Barker led a discussion on stewardship. There was general consensus that the May 8 workshop on stewardship failed to accomplish all of its goals, but it expanded the group of parishioners aware of, and even excited about, stewardship activities, particularly the planned every-member visiting program: “Saints Alive.” The enthusiasm carried over to the Saints Alive Dinner meeting on May 19, although the attendance was lower than hoped for. Sherm distributed copies of the calendar of important dates (Attachment VIII). Bob stated the subcommittee (Sherm Barker, Tony Rizza, Mark Szen, and Bob Taylor) would meet after the Vestry meeting, then get in touch with Kerry Goldmeyer, and report back to the Vestry about next steps to be taken.
  7. The Vestry agreed, without dissent, to meet in June and August, but not in July.
  8. Tony Rizza asked for guidance about whether or not to pursue a new version of a parish directory with pictures. There was general consensus that, even though the project had no financial impact, it would require more volunteer time than seemed worthwhile. Vestry members encouraged Tony to pursue the possibility of having directory information, with pictures, posted on the web-site.

The meeting concluded with a prayer at 6: 30 p.m.

Respectfully submitted,

Kerry E. Grant, ClerkAttachments (8)

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