MOOSE JAW HIGH SCHOOLS ATHLETIC ASSOCIATION MEETING

Friday, September 5, 2014

7:00am @ Vanier Collegiate Library

1.Call to order:

  • Attendance sheet circulated

(Smith, Moser, Verge, Hutchinson, Gregor, Kitts, Roney, Swanson, Petlak, Gauvin, Buettner, Pethick, Belsher, Searcy, Segall, Holzer, Prokopetz, Broda, Gottselig)

  • Welcome and introductions

2.Additions to and adoption of agenda-(M.H, J.K)

-Larry: Jeff Kitts’ Risk Management handout presentation

3.Declaration of voting members

-50% attendance to vote at end of year

-Max 5 per school

-Accept Sandi H. as member at large (R.V., J.K)

4.Adoption of previous minutes from Friday, June 13, 2014MJHSAA meeting (M.H, L.S)

5. Business arising from the minutes

  • Updated MJHSAA Constitution & Handbook
  • New volleyball(Mikasa MIP 300)
  • Player registration fees due dates: October 31, January 30 & May 29
  • Athlete Registration (Pink Cards)
  • -Handbook/constitution has been updated. Check for errors in your sport
  • -new out of town team request: Eyebrow 9-12 v’ball, Mortlach may also apply
  • -may lead to new 9-12 league playoff
  • -new commissioners list included
  • -1 money transfer for all fall sports can be made
  • -Discussion to use either the old pink medical card or the newer form

6.Athlete of the Month

  • Award winner names/sport chosen for to Larry by noon on Friday, September 26 @ noon.
  • Awards presentation to take place @ Vibe Graphics @ 12:30 on Wednesday, October 1.

7.Commissioner’s reports:

  • Golf:Conference is set for Sept 15. Bantam golfers may participate and advance to district(Grade 9’s that are not on senior team) Provincial bookings are all made
  • Football:E5’s due before first game. Sunday Oct 5 &12 are only eligible practice days. Leigh Pethick is new video recorder. Report to Larry if practicing at Gutheridge.
  • Volleyball:C’port may now play senior boys. May lead to only 1 official at some games, SIAST is booked. 10 league nights (Tues/Thur). New MIP 300 ball in play. Confirm by Monday Sept 8 any junior team participation to Levi(include team name and coach names)
  • Dustin Swanson: Motion for 2014-2015 school year that junior v’ball make exception to include 3 teams from 1 school if necessary (R.V.)
  • D.S. Playoff eligibility be determined at October meeting (B.M.)
  • Carried
  • Cross Country:
  • Soccer:E5s in to Larry today.
  • VCI games will hopefully be rescheduled due to athletes’ attendance of student funeral.
  • Play will be at Smith Field.
  • Socerfest: Sept 19-20 (Vanier runs Canada Games field, PCI runs Smith field on Friday. Saturday will be determined) Tournament in jeopardy due to officials mileage cost
  • Jason T. is taking over soccer scheduling
  • Any available student officials may be useful
  • Wrestling:Facility move to PCI drama room for practice
  • Dec 5-6 wrestling tournament at PCI
  • Basketball:Coaches meeting in late Oct (TBD)
  • Curling:
  • Badminton:
  • Track and Field:Mini- Apr 29, 6, 11 Inv- May 2, Wey- May 9? SC- May 14? Sec- May 20, Dis.- May 27, Prov- June 5&6 (Yorkton)

8.Information:

  • Please inform SHSAA office if you are not having a team or you are adding a team to SHSAA play-downs. See pages 15 (soccer Regionals), page 16 (football conferences), pages 20 – 23 (volleyball conferences) of SHSAA September Newsletter.
  • SHSAA Information:
  • SIAAA Conference in Saskatchewan on April 17 & 18, 2015.
  • Congrats to Jeff Kitts, the new SHSAA Section 1 rep.
  • Kevin will retire at end of 2015 school year. Lyle will take over. Interviews for Assistant Executive Director will take place in January.
  • Review of SHSAA September 2014 Newsletter:
  • Pages 2 & 3:Summary of passed resolutions. A complete listing of all passed & defeated resolutions was emailed in June and again on Friday, August 29.
  • Page 3:Submit September 30 school enrolment to SHSAA web site by October 6.
  • Page 3 & 4:Info re certificate numbers and all new coaches must complete course.
  • Page 4:Summary of SHSAA Merit, Service, coaching and officiating award winners & Sanctioned Tournaments.
  • Page 5:Suggestions wanted on how to improve web-site. Sanctioned tournaments on web-site. Tournament sanction form can now be completed on-line. SHSAA On-line Coaching Program, SHSAA on-line forms info & deadline dates.
  • Page 6:Coach’s Symposium, School Sports Week (October 12 – 18), District presidents.
  • Page 7:School Logos, Sport Specific Advisory Groups, hotel room booking, Concussion protocol (see SHSAA web-site).
  • Pages 8 - 10:Coach’s card info and application form.
  • Pages 11 & 12: Article: “Increasing participating in your program”.
  • Page 13:Golf infoE5 – by Sept. 17Provincials on Sept. 26 – 27 in Nipawin
  • Page 14:Cross Country infoE5 – by Sept. 17Provincials at Madge Lake on Oct. 4
  • Pages 15 & 16:Soccer infoE5 – by Sept. 17Regionals on Oct. 17 – 18. Provincials on October 24 – 25. Seeding form due by October 10. October 8 is withdrawal date. See classifications on page 16.
  • Page 17:Football infoE5 - by Sept. 17Provincials in Regina on November 15. See classifications.
  • Pages 18 – 24:Volleyball infoE5 – by Sept. 17Seeding form by Oct. 31Info on Conference, Regional and Provincial championships Volleyball Conferences Central boys to host 4A boys Regional Caronport, Gravelbourg or Riverview to host 3A boys Conference Caronport, Cornerstone or Vanier to host 4A girls Conference Peacock to host 5A girls Regional Make sure your school is listed in one of the Conferences
  • 2014 – 2015 MJHSAA League Commissioners, Tournament Commissioners, Tournament Dates (Handout)
  • 2014 - 2015 Regional/Provincial Tournaments in Moose Jaw:
  • 5A SHSAA REGIONAL GIRLS VOLLEYBALL(AEP)November 14 & 15
  • 4A SHSAA REGIONAL BOYS VOLLEYBALL(CCI)November 22
  • SHSAA PROVINCIAL BADMINTON(AEP)May 9
  • Riverview will host a 3A volleyball Conference (RVCI)Nov. 15th
  • SHSAA E14 Form:“Declaration for Non-Faculty Coach”

9.MJHSAA Financial:

  • Completion of pre & post tournament form.
  • Soccer, x-country, v’ball tourney financials should go to Levi and Larry for next meeting
  • South Central $25 per team fee and per capita $1.50 per student in grade 9 – 12 fee.
  • MJHSAA $1.00 per eligible grade 9 – 12 student fee for free entry into basketball & volleyball regular season games due by Friday, October 10/14.
  • Submit by: Oct 10th

10.New Business:

  • SHSAA On-line Coaching Program for all new non-faculty coaches: “Fundamentals of Coaching.” Course can be found on the SHSAA web-site: “schoolcoach.ca”. There is a fee for this course.
  • First year (coaching SHSAA)non-faculty coach with no staff liaison
  • SHSAA Sports Advisory Groups(Apply to SHSAA office no later than September 12)
  • SHSAA Coach’s Cards

11.Next meeting date:

  • Thursday, October 9, 2014

12. Motion to adjourn (M.H.)

IMPORTANT 2014 – 2015 SHSAA DATES

Avoid the late filing feee of $50 per late form by filing your forms prior to the deadline date of the first scheduled contest.

FOOTBALL START-UP DATE:

  • FRIDAY, AUGUST 22

VOLLEYBALL & SOCCER START-UP DATE:

  • TUESDAY, SEPTEMBER 2

E3 TEAM REGISTRATION FORM:

  • WEDNESDAY, SEPTEMBER 17
  • Note: Your Team Registration form must be completed before E5 forms become accessible.

E5 ACTIVITY ELIGIBILITY FORMS:(PRIOR TO 1ST INSTERSCHOOL COMPETITION)

  • GOLF, CROSS COUNTRY, SOCCER, VOLLEYBALL & FOOTBALL
  • WEDNESDAY, SEPTEMBER 17
  • BASKETBALL
  • WEDNESDAY, DECEMBER 3
  • WRESTLING & CURLING
  • WEDNESDAY, JANUARY 14
  • BADMINTON
  • WEDNESDAY, APRIL 1
  • TRACK & FIELD
  • WEDNESDAY, MAY 6

E15 FALL OFFICIAL’S REGISTRY:

  • FRIDAY, SEPTEMBER 19

E10 SCHOOL ENROLLMENT FORM:

  • Submit school enrolment as of September 30th to the SHSAA web site by October 6, 2014

E1 RECLASSIFICATION FOR FALL SPORTS:

  • ON OR BEFORE: WEDNESDAY, OCTOBER 1

SOCCER/VOLLEYBALL WITHDRAWAL DATE:

  • WEDNESDAY, OCTOBER 8

SOCCER SEEDING FORM:

  • FRIDAY, OCTOBER 10

SCHOOL SPORT WEEK:

  • OCTOBER 12 - 18

VOLLEYBALL SEEDING FORM:

  • FRIDAY, OCTOBER 31

CURLING START-UP DATE:

  • MONDAY, NOVEMBER 10

BASKETBALL & WRESTLING START-UP DATE:

  • MONDAY, NOVEMBER 24

E1 RECLASSIFICATION FOR WINTER SPORTS:

  • ON OR BEFORE: MONDAY, DECEMBER 1

PRESIDENT’S METING/OFFICIAL’S COMMISSIONER MEETING in SASKATOON:

  • SATURDAY, DECEMBER 6

WINTER OFFICIAL’S REGISTRY:

  • FRIDAY, DECEMBER 12

BASKETBALL WITHDRAWAL DATE:

  • WEDNESDAY, FEBRUARY 11

BADMINTON START-UP DATE:

  • MONDAY, FEBRUARY 23

BASKETBALL SEEDING FORM:

  • FRIDAY, MARCH 6

TRACK START-UP DATE:

  • MONDAY, MARCH 30

GOLF START-UP DATE:

  • MONDAY, APRIL 13

SHSAA RESOLUTIONS:

  • WEDNESDAY, MAY 13

CROSS COUNTRY START-UP DATE:

  • MONDAY, JUNE 8

ANNUAL MEETING:

  • NORTH BATTLEFORD: JUNE 17 - 19

SHSAA COACHES SYMPOSIUM:

  • SASKATOON: AUGUST 17 – 18

FOOTBALL START-UP DATE:

  • THURSDAY, AUGUST 20