SAMPLE POLICY: COMPANYNAME Date

SAMPLE POLICY: COMPANYNAME Date:

Mission:

[COMPANYNAME] is settinga policyinwritingtocomply withtheU.S.Environmental ProtectionAgency's"NoVentLaw",whichprohibits ventingofrefrigerantsintotheatmosphere forany reason.Ourmissionistoreducerefrigerant emissions into theatmosphereto thelowest achievableandpractical levels.Wealsointendtoreuserecovered,recycledandreclaimed refrigeranttoitsmaximumpotential. Itis ourintentionin goodfaithto developmaintenanceand operationalservicepracticesthatpreventrefrigerantreleases,andtorecoverorsafely dispose of anysubstanceusingproperrefrigerationtechnology.

Responsibilitiesof [FacilityServices] for [COMPANY NAME]

Mustcomply withEPASection608National RecyclingandEmissionReductionProgram regulations.

oReferencethefollowingEPAwebpages:





Leak repairandserviceprovisions applytoconnected­refrigerant­circuitwithacircuit capacity of 50 poundsormorerefrigerant(exampleincludedinappendix).

ServicetechniciansareresponsibletomaintaintheirEPAApprovedTesting

Certification.

Servicetechnicians mustperformrefrigerantserviceonlyonapplianceswith refrigerants,recoveryequipment,recyclingequipment, andrefrigerantcylindersfor whichtheyarecertified.

When handling applianceswithrefrigerants,recovery equipment,recycling equipment, andrefrigerantcylinders,servicetechnicians musthavetheir"certificationcards"atall times.

[Facility Services]mustprovideitstechnicians withgoodworkingrecoveryandrecycling equipmentasatoolforrecovering orrecyclingrefrigerants.

When opening,servicing,repairing,anddisposing of appliances withrefrigerants,

servicetechnicians musthaveatleastoneself­containedrecoveryequipmentor recyclingequipmentatalltimes.

Allapplianceswithrefrigerants,recoveryequipment,recycling equipment,and

refrigerantcylinders shall becleanandleakfree.

Theservicetechnicianisresponsibletomaintainallapplianceswithrefrigerants, recoveryequipment,recycling equipment,andrefrigerantcylinders ingoodworking condition.

Ifappliances withrefrigerants,recoveryequipment,recyclingequipment,andrefrigerant cylindersarenotfunctioningorarenotingoodworkingconditionorneedto berepaired, it is theresponsibilityoftheservicetechniciantoreportitonan [FORMNAME]tothe

[Facility ServicesSupervisor],anditisthesoleresponsibilityoftheservicetechnicianto repairthe appliances withrefrigerants,recovery equipment,recyclingequipment,and refrigerantcylinders beforeperforming any serviceonthesame.

Preventivemaintenanceshall beperformedontheappliances withrefrigerants,recovery equipment,recyclingequipment, andrefrigerantcylindersas required.

Appliances withrefrigerants,recoveryequipment,recyclingequipment,andrefrigerant cylindersthatfail duetolackofmaintenancewill betheresponsibility oftheservice technician.

Oilsextractedduringserviceshouldbekept,markedanddisposedofseparatefrom otheroils.

Eachrefrigerantcylindershall bemarkedforidentificationpurposes (refertosubsection onlabelingrequirements).

Refrigerantsof differenttypes shallnotbemixedwithone another.

Fordisposal ofappliances (evenifthedisposalisperformedbynon­[COMPANYNAME] entityorperson),itis theresponsibility of [COMPANYNAME]'s[maintenance andoperations servicetechnician]tomaintaina copydocumentingdisposaldetails onan [FORMNAME];and,ifrefrigerantis recovered beforefinaldisposaloftheappliance, suchdetails mustbe documentedona [FORM NAME].

The [FacilityServicesSupervisor] willmakeaneffortingoodfaith to provideanin­house trainingsessiontoallnewemployees of[FACILITYSERVICES]whowill perform refrigerantservices.

The [FacilityServices Supervisor]willprovideacopy ofthis policy toalltechnicians who

willperformrefrigerantservices.

EPATechnician Certification:

As pertheCleanAirActAmendmentsSection608,thefourtypesofcertificationsforstationary equipmentareasfollows:

Type of equipment serviced Level of required certification

Small equipment(5lbs) / TypeI
Highandvery­highpressure equipment / TypeII
Lowpressureequipment / TypeIII
Alltypes / TypeIVUniversal*

*TypeIVUniversaldoes notinclude automobile airconditioningsystems.

FormoredetailsontechniciancertificationrefertothefollowingEPAweb pages:





Evacuation Requirements:

Servicetechnicians mustevacuateairconditioningandrefrigerationappliancesasperEPA Section608RefrigerantRecyclingRule.

Required Levelsof Evacuation forAppliances**(ExceptforSmallAppliances,MVACs, and MVAC­likeAppliances)

SystemType / SystemSize / RequiredVacuum*
Lowpressure(containing
e.g.R‐11R‐123) / Allsizes / 25mmabsolute
pressure
Mediumpressure
(containing e.g. R‐12): / 200lbcharge / 10inchesHg
vacuum
Mediumpressure / ≥200lbcharge / 15inchesHg
vacuum
HighPressure(containing
e.g. R‐22) / 200lbcharge / 0inchesHg
vacuum
HighPressure / ≥200lbcharge / 10inchesHg
vacuum
Veryhighpressure:(e.g.
R13,503) / Allsizes / 0inchesHg
vacuum

*Relativetostandardatmospheric pressure of29.9inchesofHg.

**Reference:

FormoredetailsonevacuationrequirementsrefertothefollowingEPAweb pages:

RefrigerantLeaks:

PursuanttoEPASection608,appliances withrefrigerantcharges of greaterthan 50pounds are requiredtorepairleaksinthe equipmentwhenthoseleaks togetherwouldresult intheloss of morethanacertainpercentageoftheappliance'schargeoverayear.Forthecommercialand industrial processrefrigerationsectors,leaksmustberepairedwhentheapplianceleaksata rate thatwouldrelease 35percentormore ofthechargeoverayear.Forallothersectors, includingcomfortcooling,leaks mustberepairedwhentheapplianceleaksataratethatwould release15percentormoreofthechargeoverayear.Preventivemaintenanceshall be performedto testforleak integrity.

Leaks mustberepairedwithin30days of discovery.If [FacilityServices]developsaone­year retrofitorretirement planfortheleakingunit,thenthe 30days repairrequirementis waived. Industrialprocess refrigerationappliances requiringanindustrial processshutdownqualifyfor

120daystorepairaleak.

Formoredetailsonrefrigerantleaks refertothefollowingEPAwebpages:





SafeDisposal:

Allapplianceswithrefrigerants,recoveryequipment,recycling equipment,andrefrigerant cylinders mustbedisposed of asperthe"SafeDisposal RequirementsofEPASection 608" (copyattached).

Formoredetailsonsafe disposal referto thefollowingEPAwebpage:



Labeling:

As perAirConditioning,HeatingandRefrigerationInstituteGuidelines,allrefrigerantcontainers ofclass Iorclass IIsubstances mustbelabeled:

Recordkeeping:

FacilityServices:

oMustcomply withEPASection608National RecyclingandEmissionReduction

Programregulations.

oMustkeepdetailedtechnical information oneveryappliancewhichcontains
50or morepounds ofrefrigerantsthatis maintainedandservicedbythe
[Facility Services].

oMustkeepservicingrecordsdocumentingthetype ofservice,thedate ofservice, andthequantityofrefrigerantadded.Every serviceperformedmustbe accompaniedbya [FORMNAME],whichiscompleted,signed anddatedby the technician.Suchdocumentsmustbemaintainedforaminimumofthreeyears fromthedateofserviceperformed.

oARecyclingReportmustbefilledout every timetherecovery equipmentor

recyclingequipmentis used.

oMustkeeprecords ofrefrigerantpurchaseddocumentingthenameoftheseller, dateof purchase,andthetypeandquantityofrefrigerantpurchased.

oMustkeeprecords of allmaterials sentforreclamationdocumentingthenames andaddressesofthereclaimer,andthe quantityofmaterial senttothemfor reclamation.Suchinformationmustbedocumentedonan [FORMNAME].

oMustmaintaindocumentation onleak repairandleak ratecalculations.Leak

repairs mustbedocumentedon[FORMNAME].

oMustkeeprecords of anyinitial orfollow­upleak tests.Leaktestsmustbe documentedonthe[FORMNAME].

oIfanapplianceis scheduledforretirementorreplacement,suchplans must indicate areasonablesourceoffundingforretirementorreplacement.

oMustcertify tothelocal EPARegional OfficethattheFacility Serviceshas

acquired(built, bought,orleased)recoveryorrecyclingequipmentandthatthe

Facility Servicesis complyingwiththe applicableEPArequirements.This certificationshouldbesentonacompleted,signedand datedEPAform

"RefrigerantRecoveryorRecycling DeviceAcquisition CertificationForm"; a

copy ofthisformshouldbemaintainedintheFacility Services records.Facility Servicesdoesnothavetosendinanewformeach timetheyaddrecyclingor recoveryequipmenttotheinventory.

oMustkeepacopy of eachtechnician'sproofof EPAcertification.

oAttachedforms mustbeusedforrecordkeepingpurposes.Allsuchforms, signedinoriginal,mustbesubmittedby[Facility Services]to [APPROPRIATE

DEPARMENT]

oRecordsmustbemaintainedforthreeyears.

Technicians:

oMustcomply withEPASection608National RecyclingandEmissionReduction

Programregulations.

oMustkeepacopy oftheirproofofcertificationat theFacility Services.

oWhenservicingappliances thatcontain50ormorepoundsofrefrigerant, technicians must providethe[FacilityServices Supervisor]witha[FORM NAME]whichis completed,signedanddatedbythetechnician.

oAllinformationonthe[FORMNAME]mustbefilledcompletely.

ServiceContractors:

oMustcomply withEPASection608National RecyclingandEmissionReductionProgramregulations.

oMustkeepservicingrecordsdocumentingthetype ofservice,thedate ofservice,andthequantityofrefrigerantaddedorremovedoneveryappliancethatis maintainedandservicedbytheservicecontractorfor[COMPANYNAME]atits facility.Suchdocumentsmustbemaintainedforaminimumofthreeyearsfrom the dateofserviceperformed.

oMustsubmitto the [FaciltityServicesSupervisor]anoriginal [FORMNAME]completed,signedanddatedbythetechnicianperformingthetaskforevery serviceperformed.Failuretosubmitthisformwilldelayprojectcompletionand willdelayprojectpayment.

oAllinformationonthe[FORMNAME] mustbefilledcompletely.

oARecyclingReportmustbefilledout every timetherecovery equipmentor recyclingequipmentis usedandmustsubmit acopy totheFacilityServices.

oMustcertify tothelocal EPARegional Officethattheservicecontractorhas acquired(built, bought,orleased)recoveryorrecyclingequipmentandthattheservicecontractoris complyingwiththeapplicableEPArequirements.Thiscertificationshouldbesentonacompleted,signedand datedEPAform "RefrigerantRecoveryorRecyclingDeviceAcquisitionCertificationForm." If recoveryorrecycling equipmentwillbeusedto performservicecontractworkon[COMPANYNAME] equipment,acopyofthisformshouldbesubmittedtotheFacility Servicesrecords.

oServicecontractortechnicians mustsubmitacopyoftheirproofofcertificationto theFacilityServices.

oAlldocuments(exceptthe[FORMNAME])submittedbytheservicecontractor mustbedatedandsignedbyaresponsibleofficerandwill beresponsibleandliablefortheinformationprovided.

oWhen performingserviceonan [COMPANYNAME]contract,servicecontractor technicians musthavetheir"certificationcards"atalltimes.

oWhen any servicecontractortechnicianarrivesat[COMPANYNAME]facility to
perform any type of serviceorderwork,they mustsigninatthe Facility Services frontdesk.

o[FORMNAME]mustbesubmittedwithintwoworking daysoffinal completion.This pertains toallrefrigerant projectsonfacility grounds.Werequirethatboth under50lbs.,andover50lbs., mustbedocumented.

oUponcompletionof any refrigerantserviceorderwork,thetechnicianmustgive allcompleteddocumentsto the[Facility ServicesOffice]inperson.

oPaymentsoninvoicesreceivedwill beauthorizedby [Facility Services Supervisor]only aftertheabovedocumentationandtheproject has been completedand approvedtohissatisfaction.

[COMPANYNAME,DEPARTMENT]:

oResponsibleforallrefrigerantpurchases.

oResponsibleforallrefrigerantdispensing.

Formoreinformation, visit PhaseOutFacts.org