EHS-MS Working Committee Meeting

Wednesday January 23, 2013

10:00 a.m. – 12:00 p.m.

46-3015

Meeting Notes:

  1. EHS Rep Go To Guide
  1. Log in creates a Rep Menu
  2. Login – welcome page with info on how to use
  3. Reps would have their own section to upload their EHS files/tools/updated templates
  4. Walked through description of what’s in the EHS Rep Notebook
  5. Next steps – get volunteers to go through and provide feedback
  6. Can coordinators access their Rep files?
  7. Rollout volunteers – Jennifer Lynn and some reps, Dan, Rosa, Barbara K., Catherine Fiore
  8. Can Coordinators site have the functionality added to upload their own files – PI’s*** HAO ***
  9. Put descriptive language about the type of files may want to upload – add to the tag
  10. Is it possible to add a check box for to list whether doc could be shared more broadly *** HAO ***
  1. Update from Lab Coat Team
  1. What lab coats are appropriate to the hazards – design elements – being defined
  2. Available info – PPE SOP, Guidance Doc, Hazard Assessment Form (Guidance Doc is being updated)
  3. No testing guidelines for Coats per OSHA
  4. Splash resistant coats are flammable
  5. No 1-coat fits – all exists
  6. Style considerations – higher necklines, snap closures, cuffs, comfort
  7. Affordability is key
  8. Getting coats to lab – consistency across labs, cost breaks etc.
  9. Hurdles to address best practices, tracking coats, billing etc.
  10. Models – 2
  11. Laundry service owns coats
  12. Manufactures supplied coats/ separate service for laundering
  13. Available vendors – contact Mary if you know of a good vendor/supplier
  14. Graph of buying multiple coats per person
  15. Contacted UCSC about their experience
  16. Team will look into 3rd topic about how to encourage use of coats in lab
  1. Inspection Program – Level II Training
  1. Looking for volunteers to work on team
  2. April pilot planned
  3. Handout of topics discussed
  4. Contact Gerry to volunteer
  5. Not just for coord-Lead Contacts ,inspection team members
  1. Minors in the Workplace
  1. A lot of support from General Counsel to move this forward
  2. Working with HR and Legal to address all the types of high school students/ minors – supr. Background checks
  3. Annual notice will come out early spring
  4. Updates to the web page
  5. Goal is to have a website 1 stop shop – Legal, HR & EHS
  6. Brainstorm
  7. Are people willing to do so many background checks?
  8. Hard to get organizations to say who is responsible for child while here – need a point of contact
  9. There has not been an increase overall in background checking
  10. Michele’s experience is that work is project based supervised or mentored
  11. EHS portion of form is a safety analysis
  12. Coordinators are often the go to person, but AOs in the VP research area are interested in making it happen – AO makes sure it gets done but there’s an EHS component – hash it out with an AO
  13. Need a policy statement to spell out responsibility and role
  14. Yearly reminder needs to go out before summer – early spring
  15. Records need to be retained in central DLC office
  16. AOs not comfortable with hazard assessment while AOs handle paper work
  17. Should there be an HR policy that we take to the ICEHS

** Take questions to HR & report back to Working Committee ** Bill V.

  1. EHS is not currently taking charge of more than the Hazard Assessment piece
  2. Background check policy – probably DiFava etc.
  1. Emergency Intruder Training
  1. SEMO – creating a video
  2. Part 1 – what to do if you detect someone who is in crisis
  3. Detection, mitigation, prevention are key
  4. How do you make a referral to policy and medical
  5. Should it be recommended or required?
  6. If turned into a training course, how should it be handled?
  7. PIs and EHS Reps should see
  8. Put on network –
  9. AOs & Admins are in the front line
  10. Orientation for students
  11. Maybe this should be up front required training
  12. Add content to help put it into production
  13. Is the expectation we protect minors like at school

** Lessons learned about power outages – sent to Bill V. ** ALL

Let Bill know what you think about the video, too violent? Needs other info? **ALL

  1. Shop Safety

A.Cost sharing model has been worked out

B.Have been working grass roots from the bottom up

C.Now need top down too

D.Implemtnation of Working Alone Policy

E.Presented draft document to Derrick McKinley

F.EHS needs to review new equipment to ascertain if it meets standards – can still buy without guarding

G.Procurement creating a new material code

H.Equipment being decommission needs to go out as scrap so it doesn’t end up elsewhere

I.Will take about 2 years to do

  1. Money only good for a certain length of time
  2. People buy dangerous “Home Depot” tools – but wouldn’t handle
  3. Catch during inspections

** Send new material code out to EHS Coordinator and staff with descriptions ** PAM