September 9, 2015 Minutes (Revised)
Ward Phillips called the meeting to order at 630 pm.
Present: Renee Wilging, Shelly Higgins, JoAnne Schaffer, Jason Tadlock, Chris Trottier, Sherri Kowalske, Marge Gahart, Eric Larsen, Ward Phillips, Dan Kiel, Dean Wilson, Cindy Smith andDave Welsh.
Secretary’s Report - Accepted by Shelly Higgins/Dave Welsh
Financial Report - Presented a 3-year profit and loss statement. Accepted by JoAnne Schaffer/ Shelly Higgins
Concessions Report -Badger Popcorn presented estimates on a coffee/hot chocolate machine that can be transported to either inside or outside concessions. Estimate distributed and will be discussed. Football parents are not coming in to work their shifts. Tom Lee will be advised to find a way to make sure they participate as scheduled. Volleyball still had no parent list for working. Pepsi boards and signs requested. Very little pricing changes were necessary.
Presidents Report - We are going to wait until next meeting to make a definite decision on how the maintenance of the membership list will be maintained.
Athletic Director Report - report by DanKiel. Three additional volleyball coaches hired; 2 additional tennis coaches and one coach back for soccer. There was a scoreboard malfunction which is why it went out in the middle of the game. This has been repaired and secured. Still in need of some spring sport coaches and that is being worked on.
Old Business- Hall of Fame banquet scheduled for 10/10/15. Final preparations are being done. Two more meetings are set with committee and volunteers. Goal now is to sell tickets to the event. Advertise in papers and on HS marquis.
Fall Sports Program - Cindy Smith is working on it. Letters to the business sponsorshave been done and printed. Decision was made not to include return envelopes and try to use PayPay for online payments. Renee checked but PayPal is not yet working. No pocket schedules will be done this year. Cindy is also working on getting photos together.
Sherri Kowalski was at the meeting representing the Elkhorn Penguins to request the use of the concession stand for their upcoming 11/21/2015 meet. Was approved to allow usage as in the past they will make sure they leave the area cleaned and ready for use.
New Business -Presented by Jason Tadlock. Wish list termination and expansion of Booster Club Support. (president, AD and Chris Trottier) It was suggested that the Booster Club expand to the All Activities Booster Club including academic and other activity groups. The hope is toincrease membership and volunteers in fund raising and allow other activities opportunities to raise funds for their groups. Discussion was made and taken into consideration. Jason Tadlock also discussed the situation on the field and update on the training area. Hopefully it will be better received in the November 2016 election. The school portion of taxes should not go up due to this update in the facilities. Also discussed not scheduling any home games during the fair. Has been difficult to do in the past but AD will make attempt to correct this for 2016 fall season.
Fair Parking went well this year. Even though attendance was down, we brought in about the same as last year. Weather was hot and other Walworth County schools being in session may have played a part in the decreasedattendance.
Cross country would like 30 t-shirts by homecoming if possible. We suggested dry fit since they will last longer and shirts must be turned in. They will get the estimate in and will be approved outside of meeting via email.
Adjournment Dave Welsh/ Renee Wilging
Respectfully Submitted byReneeWilging, Secretary
NEXT MEETING IS OCTOBER 7TH AT 6:30 IN THE LIBRARY.