Johns Hopkins University
Accounts Payable Shared Services Travel Unit
First Class and Business Class Air Travel Justification and Approval
OMB Circular A-21
Airfare costs in excess of the customary standard commercial airfare (coach) must be justified and documented on a case-by-case basis consistent with the underlined exceptions:
“Airfare costs in excess of the lowest available commercial discount airfare, Federal Government contract airfare (where authorized and available), or customary standard (coach or equivalent) airfare, are unallowable except when such accommodations would: require circuitous routing; require travel during unreasonable hours; excessively prolong travel; greatly increase the duration of the flight; result in increased costs that would offset transportation savings; or offer accommodations not reasonably adequate for the medical needs of the traveler.”
It is up to the individual divisions or departments to permit use of first class or business class using general funds for domestic travel.
This form must be filled out, signed and approved in order to receive reimbursement for costs of air travel above standard coach or equivalent airfare.
TRIP #: ______Name of Traveler: ______
Personnel # of Traveler: ______University Phone #: ______
University Address: ______
Dates of Travel: From: ______To: ______
Destination and Reason for Requesting First Class or Business Class Airfare:
______
______
______
Signature of Traveler Printed Name Date
______
Department or DBO Authorization Printed Name Date
To ensure a quick turn around, the form should be scanned and attached to the SAP trip travel expense report or faxed with the supporting documentation to be attached to the SAP trip travel expense report, fax (410-502-7959) to Accounts Payable Shared Services Travel Unit fax server. Your Travel Request form or your Travel and Business Expense Reimbursement Report will not be processed until the Business Class Air Travel Justification and Approval form is received.
Accounts Payable Shared Services Travel Unit
Johns Hopkins @ Keswick
3910 Keswick, Ste. N4300
Baltimore, MD 21211
Form B-37 revised 03/01/12