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THE MINUTES OF THE GENERAL MEETING OF ROCKHAMPTON CYCLING CLUB
HELD AT THE VELODROME, NORTH ROCKHAMPTON
ON THE 10th January 2017

Action Required

Opening: / The meeting opened at 7.05 p.m.
Present: / Tom Weirner,Paul Nicholson, , Marcus Holmes, , Rod Upton, Cherie Blinco, Desley Murray, Clarry Horan, Kate Giamoralis, Matt Tennant, David Edge, / Noted
Apologies: / Ron Hickson / Noted
Confirmation of Minutes: /

Moved by CB, seconded RUthat the Minutes of 10/1/17 be approved.

/ Carried
Correspondence:
Treasurer’s Report:
Business arising out of previous Minutes: / Inward –
-E-mail from CQ advising of CQ AGM on 18/3/17. Agenda items were requested by 16/2.
-E-mail from CallumGawneDept of State Development. Requesting a meeting at the ‘drome on 30/1 to have a look around, he’s the contact that C’wealth Games teams will contact RE possible training venues.
Outward –
Nil presented
DM presented treasurers report, and advised that the Grant money of $2,336.00 did not have to be returned, it will be spent on maintenance of the ‘drome seating and other fixtures.
Blue card register. There needs to be a Blue Card Register. DM stressed this is a mandatory requirement. DM presented the Blue Card holders present with “Authorisation to confirm a valid card/application” form.
The mower has not been advertised for $1,800.00, with a trailer.
Facebook. The following people are administrators,
CG/CBDM/TW
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There being no further business, the meeting closed at 9.07p.m. / Noted
Noted
Noted
Noted
TW,RH,PNMH
MH & TW
Noted
New Business:
Crit races
Race rego
Grants
Behaviour
Challenge the mountain
CQ AGM
Working bee:
Bike hire:
Audit:
Volunteers “claim”
Club coach:
RCOW: / -Club kit:DE & MT will follow up on a new jersey design and possible suppliers.
-Junior sports policy.TW has advised CQ of RCC’s opinions, no response from CQ.
-Financial support for juniors travellingto championship events. TW presented the idea of $200 or 20% of costs, which ever is the lower to be available for Juniors to attend State and National events. Road and Track to be considered individually, i.e a ride may be eligible for 2 x $200 per year. PN proposed this as a motion, agreed by all.
-Road season. RU & KG have put together a revised road calendar, to be released, with a few details (names of races) perhaps to be added later.
DE put his hand up to be the road handicapper, thanks from all.
TW spoke in general terms of a three club “Shield” set of races, Bundy, Rocky and Mackay.
Agreed by all that the crits would pay money at each event as follows:
A,B,C: 1st $50, 2nd $30, 3rd $20.
D & Juniors: 1st $25, 2nd $15, 3rd $10.
The prize money will be provided by the club.
All noms money goes back to the club.
The idea of the prizemoney is to attract more/new riders. The outcome of this strategy will need to be reported at the end of the crit events.
CB advised that she would look at registering for races, not paying, just saying “I’m there”.
DE advised there were shit loads of grants out there and he will pursue them.
CG queried “the code of conduct” at races. TW advised that the club considers this to be very important. TW encouraged anyone with concerns to approach initially the commisaire and then management committee member.
Challenge the Mountain money from last year:.Approx $500.00. The money was toused for travel to NJTS. There were 9 trips made, divide it up equally.
CG spoke RE Sharon Carney’s advice that the “breakfast” and ride would not be part of the next event. Apparently people were disappointed with the meals.
-MH to lodge a motion with for the CQ AGM RE classifying Rockhampton as a regional club.
KG has provided prices for paints, thank you.
TW will do the quantities and pick up the paint.
DM has arranged a carpenter to repair the bar.
Chris Irwin is looking at ways to level up the seating.
DM advised that PN has returned a bike. Elliot and Luke (new riders) have hired bikes, the hire period will run into 2018.
DM advised that as part of altering the constitution to co-incide with the financial year, the club is required to provide an audit. There is an existing audit from the last AGM, we’ll submit this one and see if the Office of Fair Trading will accept it, thanks DM.
DM queried if volunteers were able to “claim” for their services by way of free entry to the next race they enter. Yes, agreed by all that this continue. PN will present a Credit Note for approx. $485.00 to the management committee for services to date for 2017.
Club coach/Junior development. TW & DE raised the idea of a Club coach, perhaps pay this person. DM spoke about Gavin Hopes and how he has been incredibly generous with time and advice to new riders, (we should pay attention to this type of “quiet help”).
RCOW:DM briefly reviewed the volunteer list to date, more help is needed, request for help to be sent out.
CH advised he’s teed up people to help in the canteen, but it needs a Jamie Oliver ot drive the bus.
All bike shops will be approached for possible sponsorship.
Ice for the event will be very generously donated by Bernie Seymour, the club will need to speak with Bernie a week prior to the COW to organize collection of the ice.
Shut the door @ 9.04 / DE,MT
Noted
Carried
CG
Noted
Not resolved
Noted
Noted
Road committee
CB
DE
Noted
DM
Noted
MH
Noted
TW
Noted
CI
Noted
DM
Noted
DM
Everyone
DM
CH

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