Board of Education July 15, 2003
BOARD OF EDUCATION
WHITNEY POINT CENTRAL SCHOOL DISTRICT
PO BOX 249
Whitney Point, NY 13862
Date: July 7, 2009
District Mission:
To provide an excellent education ensuring that all children maximize their potential, become contributing citizens, and pursue lifelong learning.
District Beliefs:
- All children possess unique qualities and come to school eager to learn and be successful.
- We respect all people within our community and treat them with dignity at all times.
- Learning is a partnership that includes school staff, parents, family and the community.
- Knowledge allows for critical thinking and effective decision-making.
- Purposeful and intentional change is a constant that leads to educational improvement and positive results.
- Compliance with state and federal regulations is critical to school district success.
Meeting called to order at: ______
Meeting Chairperson
Mr. James DiMascio will act as the meeting chairperson until the Board has chosen its new President.
Mr. DiMascio called the meeting to order at:P.M.
1. Appointment of District Clerk
Mrs. Hibbard recommends Board approval of Laura Lindsley to the position of District Clerk, commencing immediately. (No newly elected Board Members to vote)
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
2. Oath of Office – District Clerk
The oath of office will be administered to Laura Lindsley, District Clerk by Mr. DiMascio, the Meeting Chairperson.
3. Oath of Office – Superintendent
Laura Lindsley, District Clerk, will administer the Oath of Office to the Superintendent for the 2009-2010 school year.
4. Oath of Office – Board Members
Laura Lindsley, District Clerk, will administer the Oath of Office to the Board of Education members.
5. Election – President – Board of Education
Name: ______
Nominated by: ______Seconded by : ______
______Aye ______Nay _____Abstained Approved/Rejected
6. Election – Vice President – Board of Education
Name: ______
Nominated by: ______Seconded by : ______
______Aye ______Nay _____Abstained Approved/Rejected
7. Oath of Office
Laura Lindsley, District Clerk, will administer the Oath of Office to the newly elected Board of Education Officers.
8. Appointments
Mrs. Hibbard recommends that Teresa Shafer be appointed School District Treasurer of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Stacia McDonald be appointed Deputy School District Treasurer of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Stacia McDonald be appointed School District Central Treasurer – Extraclassroom Activity Account of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Kathy Gummoe be appointed School Tax Collector of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Sylvia Bates be appointed Claims Auditor of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
9. Oath of Office for Appointments
District Clerk, Laura Lindsley will administer the Oath of Office to the appropriate appointees within one (1) business day from the Reorganization Meeting.
10. Other Appointments
Mrs. Hibbard recommends that Dr. Driscoll of United Medical Associates be appointed School District Physician of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Dr. Prindle of Lourdes be appointed School District Physician of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Dr. Jones of Lourdes be appointed School District Physician of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Hogan & Sarzynski Law Offices be appointed School District Legal Counsel of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Squires, Sanders & Dempsey Law Offices be appointed School District Legal Counsel of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Coughlin & Gerhart Law Offices be appointed School District Legal Counsel of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Edward Rantanen, Esq. be appointed School District Legal Counsel of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Orrick, Herrington & Sutcliffe, LLP be appointed School District Legal Counsel of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that the Law Firm of Frank W. Miller, P.C. be appointed School District Legal Counsel of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Chiaschi, Dietershagen, Little, Mickelson & Company, LLP be appointed Independent School Auditor of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Cwynar & Company, CPA’s, PLLC be appointed Internal School Auditor of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Laura Lindsley be appointed Records Access Officer of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Laura Lindsley be appointed Records Retention and Disposition Officer of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Laura Lindsley be appointed Purchasing Agent of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Terry Dean be appointed Asbestos Designee of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
11. Committee on Special Education
- Committee on Special Education Membership
Mrs. Hibbard recommends the Board approve the attached list to act as the CSE Committee for the 2009-10 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
b. Committee on Preschool Education Membership
Mrs. Hibbard recommends the Board approve the list of member names to be present at the Committee on Preschool Education Meetings for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
c. Surrogate Parent
Mrs. Hibbard recommends the Board approve Mrs. Tammy Swarts as Surrogate Parent for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
d. Parent Member
Mrs. Hibbard recommends the Board approve Mrs. Tammy Swarts as the Parent Member on either the Committee on Special Education or the Committee on Preschool Special Education for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends the Board approve Mrs. Katrina Biondi as the Alternate Parent Member on either the Committee on Special Education or the Committee on Preschool Special Education for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
e. Impartial Hearing Officer
Information regarding the Impartial Hearing Officer is attached for the Board’s information. Mrs. Hibbard recommends that the Board of Education adopt the list that is most current at the time that a Hearing Officer is needed, of Impartial Hearing Officers as specified in the Impartial Hearing Officers Reporting System and as maintained by the New York State Education Department.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
12. Designations
Mrs. Hibbard recommends that JP Morgan Chase be designated as Official Bank Depository of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that M & T Bank be designated as Official Bank Depository of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Citizens Bank be designated as Official Bank Depository of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that NBT of Norwich be designated as Official Bank Depository of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Tioga State Bank be designated Official Bank Depository of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that Alliance Bank of Cortland be designated as Official Bank Depository of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends the following dates and times be designated as Official Whitney Point Central School District Board of Education Regular Meeting dates and times for the 2009-2010 school year.
Regular Meetings:
1st Tuesday of MonthRegular Meeting7:00 p.m.
3rd Tuesday of MonthRegular Meeting7:00 p.m.
(No 1st Tuesday Meeting in ……..January, April)
(No 3rd Tuesday Meeting in ……..July)
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that the Whitney Point Reporter be designated as Official Newspaper of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that the Binghamton Press be designated as Official Newspaper of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that the Pennysaver be designated as Official Newspaper of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Mrs. Hibbard recommends that the Cortland Standard be designated as Official Newspaper of the Whitney Point Central School District for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
13. Other Designations
The Board needs to designate representatives to the Health Insurance Consortium and the Broome Tioga School Boards Association/Legislative Network.
a. Health Insurance Consortium
Delegate ______
Nominated by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Alternate ______
Nominated by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
c. Broome-Tioga School Boards Association – Legislative Committee
Delegate______
Nominated by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Alternate______
Nominated by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
14. Authorizations
a. Payroll Certification
The Board of Education authorizes the Superintendent of Schools to certify the payrolls of the Whitney Point Central School District during the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
b. Conferences, Conventions, Workshop Attendance
The Board of Education authorizes the Superintendent of Schools and/or the Director of Curriculum and Instruction to approve requests from the professional and the non-teaching staff to attend conferences, institutes, or workshops, within the budgetary allocations, for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
c. Establish Petty Cash Funds
The Board of Education authorizes the School Business Executive to establish a Petty Cash Fund for the 2009-2010 school year of not more than fifty dollars ($50.00) to be maintained in the District Office, a Petty Cash Fund of not more than five hundred dollars ($500.00) to be maintained District-wide for the school meal program, and a petty cash fund of not more than two hundred and fifty dollars ($250.00) to be maintained for the athletic program.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
d. Designation of Signatures on Checks
The Board of Education authorizes that checks be signed with a facsimile signature, or reproduced by a check signer or other machine, or by the Treasurer and/or other District Officers whose signatures may be required during the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
e. Budget Transfers
The Board of Education authorizes that the Superintendent approve the transfer of funds from one function and object code to another function and object code in the General Fund up to 10% or $1500.00, whichever is greater, on any budget line item.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
f. Grants in Aid – Federal Programs
The Board of Education authorizes that the Superintendent act as Whitney Point Central School District’s representative to file for funds under all Federal programs in which the School District may participate for the 2009-2010 school year and administer those funds following the acknowledgement of grant approval.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
g. Grant in Aid – Special Aid Programs
The Board of Education authorizes that the Superintendent act as Whitney Point Central School District’s representative to file for funds under all special aid programs in which the School District may participate for the 2009-2010 school year and administer those funds following the acknowledgement of grant approval.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
h. Investment of Funds
The Board of Education authorize the School District Treasurer or Deputy Treasurer to invest, for a period not to exceed one fiscal year, the balance of monies in any account, which is on deposit without interest, when such balance exceeds the anticipated expenditure from such account for one month, all in accordance with Section 1723 of the Education Law.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
i. Revenue Anticipation Note
The Board of Education authorize the President of the Board of the Whitney Point
Central School District, the power to authorize, from time-to-time and year-to-year, the
issuance and sale of revenue anticipation notes of said school district in anticipation of
the collection of revenues to be received as state aid by said School District from the
State of New York.
BE IT RESOLVED, by the Board of Education of the Whitney Point Central School
District as follows:
Section 1. The power to authorize from time-to-time and year-to-year, the issuance and
sale of revenue anticipation notes of the Whitney Point Central School District,
including renewals thereof, in anticipation of revenues to be received by said School
District as State Aide from the Sate of New York during the fiscal year of said School
District in which such notes shall be issued, is hereby delegated to the President of the
Board of Education, Superintendent, provided, however, that such power shall also apply
to notes issued during the two weeks prior to the commencement of any fiscal year. Such
notes shall be of such terms, form and contents, as may be determined by said President
of the Board of Education, Superintendent, pursuant to and consistent with the provision
of the Local Finance Law.
Section 2. This resolution shall take effect immediately.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
j.Tax Anticipation Note
The Board of Education authorize the President of the Board of the Whitney Point
Central School District, the power to authorize, from time-to-time and year-to-year, the
issuance and sale of tax anticipation notes of said school district in anticipation of the
collection of real estate taxes levied to be levied.
BE IT RESOLVED, by the Board of Education of the Whitney Point Central School
District as follows:
Section 1. The power to authorize from time-to-time and year-to-year, the issuance and
sale of tax anticipation notes of the Whitney Point Central School District, including
renewals thereof, in anticipation of collection of real estate taxes levied to be levied for
the fiscal year during which such notes shall be issued or sold, is hereby delegated to the
President of the Board of Education, Superintendent. Such notes shall be of such terms,
form and contents, as may be determined by said President of the Board of Education,
and Superintendent, pursuant to and consistent with the provision of Local Finance Law.
Section 2. This resolution shall take effect immediately.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
k. Signatures
The Board of Education authorizes the Superintendent to sign agreements to continue to participate in the school lunch program, and hereby authorizes the Superintendent, School Business Executive, and/or the School Lunch Director to sign any reports as required by governmental agencies for the 2009-2010 school year.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
15. Official Undertakings
The Board of Education requires that the persons appointed to the positions specified below be bonded in the identified amounts by the Whitney Point Central School District. Furthermore, all other Whitney Point Central School District employees be bonded with a blanket honesty policy at $100,000 per employee.
School Business Executive$ 300,000.00
Payroll Clerk$ 900,000.00
Tax Collector$1,000,000.00
Treasurers$1,000,000.00
Deputy Treasurer$1,000,000.00
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
16. Other Items
a. Readoption of Policies
The Board of Education of the Whitney Point Central School District re-adopts as a whole, for the 2009-2010 school year, all policies previously adopted by the Board of Education for its governance and operation as stipulated in the district policy manual.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
b. Mileage Reimbursement Rate
The Board of Education establishes the mileage reimbursement rate at that amount
allowable according to the rules and regulations of the Internal Revenue Service.
Other Items as stated above;
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
c. Cellular Phones
Mrs. Hibbard recommends that the Board approve the following job titles requiring district owned cellular phones. The cellular phone contract is included in a service purchased from Broome Tioga BOCES:
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Custodial Coordinator
Energy Manager
Facility Director
HS Assistant Principal
LEED Program
Maintenance A (2)
Maintenance – CEA
Maintenance – Grounds(2)
Maintenance – TRA
Substitute Caller
Technology Manager
TRA Principal
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Moved by______Seconded by______
___Aye ___Nay ___AbstainedAPPROVED/REJECTED
- Credit Cards
Mrs. Hibbard recommends Board approval of the following credit cards:
NameIssuedCredit Line
Laura LindsleyChase Mastercard$ 5,000.00
Whitney Point Central School DistrictSuntrak$25,000.00
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
17. Regular Meeting of the Board
Following the Organizational Meeting, Mrs. Hibbard recommends that the Board reconvene to a regular meeting of the Board.
Moved by ______Seconded by ______
______Aye ______Nay ______Abstained ______Approved/Rejected
Meeting Adjournment
Motion to adjourn the meeting at ______.
Moved by______Seconded by______
___Aye ___Nay ___AbstainedAPPROVED/REJECTED
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