Application & Agreement of Participation
Doors Open Richmond Hill 2018
Event Held: May 12, 2018
Application & Agreement of Participation
Please complete and return form by January 12, 2018.
ALL sections of this application must be completed.
Site Characteristics
The information you provide in the following sections will be included in the description of your site for use in all Doors Open Richmond Hill promotion.
The promotional description is limited to 25 words, however you may include more information here and it will be adapted to fit within the word count.
Full Site Name:______
Site Address: ______
number street name unit
City/Town: ______Postal Code:______
Public Information Phone: ( ) ____Web site: ______
Nearest Intersection: ______
Year Built (if known): ______Name of Architect (if known):______
Unique/Interesting Features:______
______
Historical Significance: ______
______
Photographs are required for use in Doors Open Guides and Brochures. Please forward a recent photo as well as any historical photos of your site where possible.
E-mail photos in jpeg format are preferred, please send to
Scanned photos must be at 300dpi.
Site Services
Parking ____ Yes, we have parking for ______cars
____ No, but cars can park nearby at ______
Accessibility__ Fully accessibleWashrooms__ Men
__ Partially accessible__ Women
__ Not accessible__ Family Stations
__ Accessible
__ No Washrooms
Languages Available other than English: ______
WiFi available to visitors: Yes No
Doors Open Activities
Doors Open Richmond Hill will take place on the Saturday May 12, 2018
10:00 am - 4:00 pm. Sites are expected to be open to the public for the full duration.
Briefly describe activities, events, items for sale (including refreshments), or exhibits being planned at this site for Doors Open (if you would like examples please contact The Heritage Services Coordinator): ______
Are tours being provided? YesNo
If yes, are they: __ Guided __ Self-guided.
If you’re planning guided tours, will tours begin at specific times or in a specific location?
Please specify: ______
NEW for 2018! Volunteers
Sites will be responsible to recruit their own volunteers to provide visitor assistance and monitor attendance. We understand that volunteer recruitment can be a challenge, therefore if you wish to advertise the opportunity on our town database please complete the information required below. Interested volunteers will contact your/your site directly.
Would you like to advertise volunteer opportunities on the Town of Richmond Hill database? Yes No
If Yes, please complete the following:
Contact Name: ______Contact Phone: ______
Contact Email: ______
Briefly describe the volunteer responsibilities for the day
______
Community Group Involvement
In order to expand the community involvement in Doors Open, we are excepting applications from community groups, schools, entertainers and artists from the Richmond Hill Studio Tour thatwill be place at sites to enhance the experience for visitors.
Would your site be interested in hosting an artist, entertainer or community group? Yes No
Contact Information - Main Contact
This person will be communicating with the event organizer. This person must ensure that all Doors Open requirements are met for the site named in this application.
Contact: ______
First name Last name
Address:______
number street nameUnit
City/Town: ______Postal Code:______
Phone: ( ) - Alt. Phone: ( ) -
Email: ______
Contact Information - Secondary Contact
This person must be available to communicate with the event organizer if the Main Contact is not available, or in case of emergency.
Contact: ______
First name Last name
Address:______
number street nameUnit
City/Town: ______Postal Code:______
Phone: ( ) - Alt. Phone: ( ) -
Email: ______
AGREEMENT OF PARTICIPATION
By signing and returning this application, it is agreed that ______(site name) will:
- Provide adequate staff/volunteers to:
- provide information to the public and attendance (e.g., directing visitors to entrances, exits and washrooms; answer questions about the sites; directions to other Doors Open sites; parking information; etc)
- provide interpretive materials/experiences
- ensure the site is barrier-free wherever possible
- ensure public safety and maintain crowd/line control
- ensure health and safety provisions (e.g., first aid, fire exits, etc)
- take precautions against theft/destruction of property
2. Display "Doors Open" banners/signs provided to you by the Doors Open Richmond Hill.
3. Make available copies of Doors Open Ontario Guides, Doors Open Richmond Hill brochures and any other promotional materials to visitors.
4. Not charge admission during the event, Saturday May 12, 2018, from 10am to 4pm.
5. Provide feedback in a timely manner regarding the event to the Doors Open Richmond Hill Organizing Committee.
Does your site have Public Liability and Property Damage Insurance? Yes No
You will be required to provide proof of insurance by listing the Town as an additional insured on the Town’s Certificate of Insurance.Please have you insurance Company complete the attached “Certificate of Insurance” and Return the completed original copy with your application
The applicant hereby covenants and agrees to:
(a)waive and release any rights it may have at law against the Doors Open Richmond Hill Organizing Committee,Town of Richmond Hill, its successors and assigns, with respect to:
(i) any loss, costs, damages or expenses which the applicant may sustain, suffer, incur or be liable to or for resulting or arising directly or indirectly from the use of ______(site name).
(ii) any errors or omissions with respect to ______(site name) in Doors Open Richmond Hill publicity material.
(b)fully indemnify and hold the Doors Open Richmond Hill Organizing Committee, or the Town of Richmond Hill, its successors and assigns, completely harmless from any claims, actions, suits or demands which may be brought against the applicant arising directly or indirectly from the use of ______(site name).
I HEREBY DECLARE THAT THIS APPLICATION IS MADE ON BEHALF OF
______(site name).
______
Main Contact's Signature Secondary Contact's signature
Date: Date:
To be eligible for consideration as a participating site for 2018 or a future year, please return this completed application form by January 12, 2018 to:
Maggie MacKenzie
Heritage Services Coordinator
10100 Yonge Street,
Richmond Hill, ON L4C 1T8
905-737-8985 ext. 6007 Fax: 905-737-8327