Apartments Owners’ Association Kendriya Vihar-II

Community Center-I, Kendriya Vihar-II, Plot No.3, Sector-82, NOIDA-201304 (U.P.)

Regn. No. 73/2005-06

No. Dated :10-10-2008

Minutes of the XXth EMERGENCY meeting of executive committee

of KV-ii AOA held on 30-09-2008AT CC-I

Sh. N. K. Manglik, Secretary AOA invited all the Executive Members to be present for the XXth meeting on 30/09/08 to discuss the agenda item circulated with meeting notice. The list of participants is attached herewith.

At the outset, Sh. Om Prakash Parmar, President welcomed all the Executive Members present in the meeting and requested the Secretary, AOA to take up the agenda Item. The summary record of decisions taken during the meetings is as under:

Agenda-1 Booking of lawn for Durga Puja

Secretary, AoA informed the EC that he has received a letter signed by 14 EC members regarding booking of lawn for Durga Puja and they have given consent to it. However, there was still a confusion regarding rates to be charged. Elaborate discussions took place on this matter. Most of the members favored the views that rates of the previous year should be charged. However, Sh Nagendra Singh opposes this proposal on the basis that every year Durga Puja Samiti promotes the commercial activities by installing shops inside the tent and community center. Sh. Om Prakash Parmar, President and Sh Choudury opposes this move by stating that Puja Samiti is no a profit making organization whatever it collect from these shops, it is utilized in Puja. On the query of Sh. Nagendra Singh , Sh Maji informed the EC about the details of shops that would be allowed in the Durga Puja i.e. Mittal, Amul, Home Made Garment (Soni), ICICI, Restaurant etc.Sh Rao was of the view that lawn should also be provided for marriage purpose also. Some members raised the issue that lawn should be booked only when both the community centers are booked. Thereafter, the following decisions were taken by EC

  1. Lawn may be provided at the previous year rates.
  2. Detailed guidelines for allotment of lawn should be made in next EC meeting.
  3. Durga Puja Samiti shall make own arrangement for security as per satisfaction of AoA.
  4. Durga Puja Samiti shall submit the clearance of administration.

Secreatry, AoA also put up a case of booking of lawn for Jagran Pupose as requested by Smt Grovar. EC granted the permission for same. However, since lawn was already booked for preparation of Durga Puja Pandal, EC asked Smt. Grovar to make coordination with Duga Puja Samiti for same. Smt Grovar informed the EC that an understanding between them has already reached. EC had no objection to it. Sh Choudury raised the issue that a special meeting should be called for defining the definition of commercial activities and tackling this problem.

Thereafter, meeting ended with vote of thanks to the chair.

Sd/-

(N.K. Manglik)

Secretary, AOA

Copy to:

  1. All Executive Members.

LIST OF PARTICIPANT IN THE XXth EXECUTIVE COMMITTEE MEETING OF KV-II AOA HELD ON 30-09-2008

SN / Name ( Sh./Smt) / Post Held
1 / Om Prakash / President
2 / Baldev Krishan / Vice President
3 / N. K. Manglik / Secretary
4 / Joginder Singh / Tresurer
5 / K. K. Rao / Joint Secretary
6 / R. N. Maji / Joint Secretary
7 / Sukanta Gupta / Joint Secretary
8 / Sunjeev Gupta / Joint Secretary
9 / B. K. Mishra / Executive Member
10 / Mahendra Kumar / Executive Member
11 / M. C. Pandey / Executive Member
12 / Nagendra Singh / Executive Member
13 / Pratap Rawat / Executive Member
14 / S. D. Choudury / Executive Member
15 / S. K. Roy / Executive Member
16 / Usha Grover / Executive Member