6 Barkers Mead, Brimshampark, Yate, Bristol BS37 7LF

MADLEY PARK HALL

CONDITIONS OF HIRE

1.No booking shall be confirmed nor shall any agreement exist unless a booking form has been completed by the hirer and the full hire charge has been paid in advance.

2.Charges are in accordance with the rates published and are subject to an annual price review, where applicable.

3.Any booking is subject to cancellation by the Management Committee without payment of any compensation if the facilities are required for a public purpose, under Condition 4 below, or in any case where, in the opinion of the Committee, cancellation of the booking is necessary.

4.The buildings are not normally available for the exclusive use of regular bookings which preclude reasonable access for the local community. Such bookings may, therefore, be transferred to similar accommodation or cancelled. Generally a minimum of two weeks notice will be given.

5.The permitted maximum numbers must be strictly adhered to, they are:

Main Hall Theatre Layout – 120

Dance Reception

Meeting Room – 40

Whole hall - 200

6.Occupancy outside of the booking time will be subject to a surcharge.

7.No posters, notices, fittings or fixtures of any description are to be affixed to the buildings except where fixing points are provided. The cost of making good any damage resulting from a breach of this condition must be paid for by the hirer.

NO FLY POSTING THROUGHTOUT THE TOWN

8.Naked lights, candles etc will not be permitted without the written consent of the Management Committee.

9.The Committee do not hold themselves responsible in any circumstance for loss, damage, theft, or accident/injury within the buildings beyond their legal responsibility.

10.The volume of music played at any event must be reasonable and must not cause a nuisance to residents who may live near to the hall. The hirer will be responsible for complying with any request by the Committee staff to reduce the volume.

11.No electrical equipment to be used within the halls unless it has been PAT tested within the last 12 months.

12.All excess rubbish/waste to be removed by the hirer at the end of the booking.

13.Hirers should ensure that discos do not use smoke machines (as this sets off the fire alarm). The hirer will be responsible for the call out charge if the Fire Brigade attends an alarm call in these circumstances.

14.Please never use a fire extinguisher to hold a door open.

15.Hirers must be ready to leave at the end of their session time. Failing to do so may result in losing the deposit.

16.Please do not park outside the front door blocking the public footpath.

17.Helium balloons released to the ceiling that cannot be retrieved safely will incur losing a % of your deposit.

W00048